Sponsorship Request Form

Sponsorship Request Form

All requests must be submitted at least 45 days before the event to allow for proper eligibility and availability review. Requests made with less than 45 days' notice will not be processed. If you run into any technical issues, please contact the County Commissioner’s office: Office of the County Commissioner Board, James E. Pellettiere, RMC, Clerk, Phone: 908-527-4140, Fax: 908-289-4143, E-mail Address: jpellettiere@ucnj.org
Pre-Qualifying Questions
Date of the Event*

MonthDayYear
Event cannot be within 45 days of today's date. If this is a multi-day event, please use the date of the first day of the event.
Is this a religious organization?*

YesNo
Religious organizations are not eligible, regardless of 501(c)(3) status.They are encouraged to partner with their local municipality or other eligible 501(c)(3) nonprofit organizations.
Please indicate whether you are charging an admission fee.*

YesNo
This request cannot be considered. To be eligible for consideration for sponsorship, all events must be free of charge and open to all Union County residents.
Is there any portion of this event that is free to the public?*

YesNo
Is your event open to all county residents?*

YesNo
This request cannot be considered. To be eligible for consideration for sponsorship, all events must open to all Union County residents.

Organization Information
Type of Organization*

Government (Municipal)Government (Board of Education)501(c)3
Name of Organization*
Contact Person*

First NameLast Name
Phone Number*
E-mail Address*
example@example.com
Mission Statement of Organization*
How many Union County residents has this nonprofit served in the past calendar year?*
What types of services were provided to Union County residents in the past calendar year?*
Address of Organization*

Street Address

Street Address Line 2

CityState

Zip Code
Event Details
Event Name*
Description of Event*
Event Venue Name*
Event Venue Street*
Event Venue City*
Type of Event*
What is the purpose of this event?*

Public SafetyPublic HealthPublic General WelfareOther
Please briefly explain how this event serves the public purpose checked above.*
Date and Time Details
How many days is this event?*

Single DayTwo DaysThree DaysFour DaysFive DaysSix DaysSeven Days
Single/First Day Event Selection*

MonthDayYear
This field is locked to match what you provided in the Pre-Qualifying Questions section of this form.
Second Day Event Selection*

MonthDayYear
The date of the event has to be at least 45 days from today.
Third Day Event Selection*

MonthDayYear
The date of the event has to be at least 45 days from today.
Fourth Day Event Selection*

MonthDayYear
The date of the event has to be at least 45 days from today.
Fifth Day Event Selection*

MonthDayYear
The date of the event has to be at least 45 days from today.
Sixth Day Event Selection*

MonthDayYear
The date of the event has to be at least 45 days from today.
Seventh Day Event Selection*

MonthDayYear
The date of the event has to be at least 45 days from today.
Start Time*

Hour Minutes

AM/PM Option
End Time*

Hour Minutes

AM/PM Option
Union County sponsorships can be requested as financial support,equipment, or a combination of both.
Do you require financial support?

YesNo
Union County sponsorship requests cannot be made for the purposes of covering expenses for Police including Jobs 4 Blue.*

I understand
Please specify the amount of sponsorship funds requested*
Please specify how funds will be utilized.*
Do you need to borrow County equipment? Proof of insurance is required if utilizing county equipment and property.*

YesNo
What type of equipment are you requesting? Please provide specific details below, including quantity and sizes.*
Fundraising Information
Please indicate whether this is a fundraising event.*

YesNo
Are you charging an admission fee or asking for a donation related to this event?*

Yes, an admission fee will be charged.Yes, donations are requested.No
Please advise if there is any portion the event open to all Union County residents free of charge*

YesNo
This request cannot be considered. To be eligible for consideration for sponsorship, all events must be free of charge and open to all Union County residents.
Please provide a brief description of what is available at this event free of charge to the residents of Union County.*
Marketing Information

Please state in detail your advertising/promotion plan.
I understand that all marketing and promotional materials, including but not limited to flyers, t-shirts, social media posts, and banners, must include approved Union County branding and acknowledge the County as a sponsor.*

I understand
Branding will be provided after you submit this form. All marketing and promotional materials for the event must receive final approval from Union County before being printed or published. Details will be provided once your sponsorship request is approved.*

I understand
Please check all media sources you intend to utilize.*

TVRadioInternetNewspaperPress ReleasePrint MaterialBlogsVIP HospitalityWeb LinkFlyersBannerSignageFacebookTwitterInstagramEventbrite (or similar)Other
Will you have a program booklet and/or flyer?*

YesNo
Demographic Information
Estimated number of participants*
Please describe your target audience.*
Required Supporting Documentation

If you are using Union County property and/or equipment, you must provide proof of insurance. Additionally, you will need to provide proof of 501(c)(3) status, if applicable.
Once your application is approved, you must provide a certificate of insurance to Emanuel Menendez at Emanuel.Menendez@ucnj.org at least five (5) business days before the event. Approved equipment will not be delivered if the certificate of insurance is not received.*

I understand this is a requirement.
How will you provide required supporting documentation?*

Online (recommended)E-mailPostal MailHand Deliver
Online Upload for Supportive Documentation. 501(c)3 organizations are required to provide their proof of status.*

Cancelof
Postal Mail Information

After completing this application, please submit the required documentation in a sealed envelope addressed to James Pellettiere, Clerk of the Board, Union County Board of County Commissioners, Administration Building, Sixth Floor, 10 Elizabethtown Plaza, Elizabeth, NJ 07207.
Hand Deliver Information

After filling out this application, please deliver the required documentation in a sealed envelope, addressed to: James Pellettiere, Clerk of the Board, Union County Board of County Commissioners, Administration Building, Sixth Floor, 10 Elizabethtown Plaza, Elizabeth, NJ 07207.
E-mail Information

After submitting this application, please e-mail your supporting documents to Emanuel Menendez at Emanuel.Menendez@ucnj.org.
Agreements and Submission
As determined by Union County Counsel and the Union County Department of Finance, the County will not release payment for sponsorships in advance of services rendered, whether in-kind, monetary, or both. Payment will be issued upon the conclusion of the event for reimbursement.*

I understand
If funds are granted to your organization, the Clerk of the Board will issue a Purchase Order for payment once an executed Sponsorship MOU and proof of marketing materials that include Union County’s branding as a co-sponsor have been received.*

I understand
Should be Empty:

Sponsorship Request Form

Pre-Qualifying Questions

Religious organizations are not eligible, regardless of 501(c)(3) status.They are encouraged to partner with their local municipality or other eligible 501(c)(3) nonprofit organizations.

This request cannot be considered. To be eligible for consideration for sponsorship, all events must be free of charge and open to all Union County residents.

This request cannot be considered. To be eligible for consideration for sponsorship, all events must open to all Union County residents.

Organization Information

Event Details

Date and Time Details

Union County sponsorships can be requested as financial support,equipment, or a combination of both.

Fundraising Information

This request cannot be considered. To be eligible for consideration for sponsorship, all events must be free of charge and open to all Union County residents.

Marketing Information

Demographic Information

Required Supporting Documentation

Postal Mail Information

Hand Deliver Information

E-mail Information

Agreements and Submission