Automated Listing Alerts (for your clients):
Automatic Listing Alerts are a free and easy way to keep your clients informed about new listings, price changes, status updates, and properties that match their specific search criteria. They can be set up and managed directly in your MLS account and sent automatically to your client’s email.
This is especially helpful for active buyers, future buyers, investors, renters, and clients who are watching a specific neighborhood, community, or price range. Since great properties can sell quickly, automatic alerts help make sure your clients receive new matches as soon as they become available, rather than waiting for a manual search that may come too late.
These alerts keep you involved in the search process, help you provide timely service, and are a simple way to stay top of mind with your clients.
How to Set Up:
FLEXMLS
In FlexMLS, automatic listing alerts are called Subscriptions.
1 - Log in to FlexMLS.
2 - Run the property search for your client using their preferred criteria, such as city, area, price range, property type, bedrooms, bathrooms, waterfront, pool, or other features.
3 - Review the search results to make sure the listings match what your client is looking for.
4 - Click Save, then choose Save Search.
5 - Name the search something easy to identify, such as “Smith Boca Condo Search.”
6 - Assign the saved search to an existing contact, or create a new contact with the client’s name and email address.
7 - Choose Save and Add Subscription.
8 - Select how often the client should receive listing alerts. Options may include as soon as possible, daily, weekly, or monthly.
9 - Review the email settings and make sure the client’s email address is correct.
10 - Click Save.
Your client will now receive automatic listing emails when new or updated listings match the saved search.
MATRIX MLS
In Matrix, automatic listing alerts are called Auto Emails.
1 - Log in to Matrix.
2 - Run the property search for your client using their preferred criteria, such as location, price range, property type, bedrooms, bathrooms, and other important features.
3 - Click Results and review the listings to make sure the search is not too broad.
4 - From the results page, click Save.
5 - Choose New Auto Email.
6 - Select an existing contact, or create a new contact with the client’s name and email address.
7 - Add a subject line, such as “New Listings Matching Your Search.”
8 - Review the message that will be sent to the client and adjust it if needed.
9 - Choose the email schedule. Depending on your MLS settings, options may include ASAP, daily, or monthly.
10 - Click Save.
Your client will now receive automatic emails when new or changed listings match their search criteria.