We ask that all participants in the #OM25 Chamber Music Festival send us a quick 2-minute welcome video. This does not need to be a high-quality recording. Please introduce yourself, provide some background on your musical training, your instrument and/or voice type, where you study/perform, any special interests, and what you are looking forward to most in Orvieto.

Please upload your Welcome Video to YouTube as "Unlisted" or "Public" and provide the link(s) below. You may submit the materials as one or two separate videos.

In Italy, alcoholic beverages are a part of the culture. The government enforces no minimum age for drinking alcohol, and alcoholic beverages are available in all eating establishments.

Orvieto is a small, quiet town (with a population of 5,000). The restaurants that Orvieto Musica patronize are family-run businesses and cafeterias.

It is the policy of Orvieto Musica not to encourage what would be considered “underage” drinking in the United States. However, Orvieto Musica does not attempt to enforce United States alcoholic beverage laws in Italy. When Orvieto Musica participants share meals with Orvieto Musica staff and faculty, wine and beer will be available at the table (along with water and soft drinks).

Orvieto Musica expects participants under the age of 21 to follow their own personal and family values in their decision regarding drinking alcoholic beverages during the festival in Italy.

Orvieto Musica reserves the right, however, to deny continued participation in the festival to any participant, regardless of age, who, in the opinion of Orvieto Musica staff:

1. drinks such that they are a danger to themselves or to others;
2. drinks such that they are unable to attend and participate fully and professionally in all rehearsals, performances and activities of the festival.

All participants, regardless of age, must submit the form below.

If you are under 21, your parent or guardian must submit the alchohol form on your behalf.

Orvieto Musica is committed to fostering an inclusive environment that celebrates the rich diversity of our community free of discrimination based on any marginalized identity status, such as gender, ethnicity, sexual orientation, nationality, religion, socio-economic status, or disability. 

Orvieto Musica recognizes that marginalized communities have historically faced barriers to classical music education. We strive to remove these obstacles within our own organization based on a zero-tolerance policy for any form of discrimination in our program. Diverse voices and experiences are integral to our mission, and we actively ensure that these perspectives are reflected in our students, faculty, staff, community members, organizational leadership, and musical repertoire

ORVIETO MUSICA, L.L.C.

Musician Media & Recording Release Agreement

Section One: “Non-Exclusive Copyright License and Use”

The undersigned musician member of Orvieto Musica (“Musician”) and Orvieto Musica, LLC, a music festival (“OM”), wish to enable the limited distribution of media in which the Musician appears during the 2024 season (June 17, 2024 – July 5, 2024) (“Season”) for the purpose of capturing and enhancing the Musician’s and other participant’s experiences in the current and future Seasons of OM.

Therefore, to carry out the purpose stated above, Musician hereby grants to OM a non-exclusive, perpetual, limited (as stated below) right to use, copy, modify, and distribute recordings and photos (or portions thereof) of performances by Musician during the 2024 and future Seasons. This will include photos and recordings of OM rehearsals, activities, and/or concerts in which Musician participates during the 2024 Season. Such grant is limited as follows: OM shall make and distribute a number of copies that shall be no more than that reasonably necessary to allow current and future OM performers, staff, faculties, and directors to familiarize themselves with the characteristics of that performance or activity. Distribution shall be subject to the marking and copying restrictions set out in the following paragraph.

Each recipient of a photo or recording of a performance subject to this grant shall agree not to further copy, transmit electronically, or publish the performance, and agrees to retrieve and destroy or return such copies if made. Each recipient may, however, keep the copy provided for personal use perpetually. A recipient may, on request, be permitted to make or receive additional copies at the discretion of OM, subject to the terms of the grant above. All copies shall be marked with a copyright notice in favor of OM, and Musician waives the necessity of any separate listing of any copyright or other interest retained by the Musician in such recording. Musician waives any right to be identified separately in such recordings or photos on the OM website or additional social media exposure.

When Musician is a recipient of their own performance or of other performances subject to this agreement, Musician agrees to abide by the restrictions set out in this Agreement, including those set out in the paragraph above.

Section Two: “Live Recording Use”

OM hereby engages Musician and Musician hereby accepts such engagement as a recording Musician in connection with the production of commercially satisfactory live recordings comprising of selections from the 2024 OM Season containing Musician’s original performances. Each such live recording shall be commercially satisfactory in OM’s reasonable opinion.

OM shall share the Recording Costs associated with the recording and production of the selected live recordings as well as costs incurred in the preparation of commercial units of phonorecords with assigned Record Label, including but not limited to costs associated with the creation and preparation of cover art, graphics, designs, credits, layout, mockups, printer fees, inks, films, special containers, shrink wrap, and the like. Any and all creative material so prepared and paid for by OM shall be the sole property of OM.

Without limited the generality of the foregoing, OM and its designee(s) shall have the exclusive, perpetual, and unlimited right to all results and proceeds of the uninhibited exploitation of the selected live recordings throughout the world, including, but not limited to: (i) The right to manufacture, advertise, sell, lease, license, distribute or otherwise use or dispose of, in any or all fields of use by any method now or hereafter known, records embodying the live recordings delivered hereunder, upon such terms and conditions as OM may elect, or at its discretion to refrain there from; (ii) The right to use, reproduce, print, publish or disseminate in any medium, and to permit others to do the same, Musician’s name, photos, likeness, and biographical material concerning Musician in all connections which relate in any manner to the live recordings by OM, including, without limitation, in the marketing, sale or other exploitation of records, and as news or other information, in connection with OM’s business; (iii) The right to perform the record publicly and to permit public performance thereof by means of radio broadcast, television or any other method now or hereafter known, and to synchronize such performances with visual images; (iv) The right to license the live recordings to third parties for use on a flat-fee and / or royalty basis; (v) To include the live recordings on compilations with masters by other Musicians, producers, and / or Musicians.

Musician acknowledges that the sale of records is speculative and agrees that the judgment of OM with regard to any matter affecting the sale, distribution and exploitation of such records shall be binding and conclusive. Musician waives any royalties in respect of records sold subject to this Agreement.

Agreement

By agreeing to the terms listed above in this agreement, Musician is hereby releasing to OM the exclusive right to publish recordings and photos featuring said Musician for use on the OM website, marketing materials, and all related social media platforms. The digital signature collected at the end of this application will make this a binding agreement between Musician and OM.

Arrival Disclaimer: Please Read Carefully

All festival participants must plan to arrive at Fiumicino Airport (FCO) on the first day of their specific program. Due to the nature of our festival schedule and housing arrangements, personal transportation to Orvieto is not permitted. This includes rental cars, train travel, or other independent arrangements.

Upon arrival in Orvieto, each participant will be greeted by their assigned apartment host, who will escort them to their accommodations for the duration of the festival.

Participants must be ready for group bus departure from Fiumicino Airport by 12:30 PM CET. The bus ride to Orvieto takes approximately 90 minutes. Your host will meet you at the bus drop-off point in Orvieto and will assist with luggage, provide helpful local context, and ensure a smooth arrival.

To maintain the integrity of this coordinated process, all participants are required to travel with the group.

If you plan to arrive in Italy before the festival begins, we recommend staying in the nearby seaside town of Fiumicino, with convenient shuttle access to the airport on the morning of your scheduled group departure.

Please note: Orvieto Musica does not provide accommodations in Orvieto prior to the start of the festival.

Booking Arrival Flights

Flights should be booked to arrive at Fiumicino Airport no later than the morning of your program’s first day. Full arrival and departure details, including specific dates for each program, can be found on our website here.

Departure Information

Participants should not book departing flights before 12:00 PM (CET) on the final day of their program. While there are no festival activities scheduled for that morning, Orvieto Musica will provide group transportation from Orvieto to Rome, with an expected arrival at Fiumicino Airport (FCO) by approximately 10:00 AM CET.

Booking flights after 12:00 PM ensures that you will have sufficient time to check luggage, clear security, and pass through passport control before boarding.

Booking Departure Flights

Complete arrival and departure details, including program-specific dates, can be found on our website here.

Payment Policy

By completing the Orvieto Musica Registration Form, you acknowledge that you are financially responsible for all program fees associated with your participation, with the exception of any officially awarded scholarships. Submission of the form constitutes a binding commitment to pay the full cost of attendance, regardless of your ability to participate, except as outlined in the Emergency Refund Policy below.

Emergency Refund Policy

Cancellations are eligible for partial refunds only under the following conditions:

• Notification received on or before April 1: Full refund of deposit.
• Notification received between April 2 and May 1: Participant forfeits 50% of the total amount paid or the full deposit—whichever is greater.
• Notification received on or after May 2: No refunds will be issued.

All cancellation notices must be submitted in writing and postmarked or time-stamped by the applicable deadline. Notices may be submitted by email to our enrollment team at admin@orvietomusica.org.

Please note: Orvieto Musica is not responsible for refunding costs related to travel, housing booked outside of the program, or any other third-party expenses. Participants are strongly encouraged to consider purchasing travel insurance to protect against unforeseen circumstances.