Required Participant Forms 2025

REQUIRED PARTICIPANT FORMS

To be filled out by a parent/guardian
Participant Information
Camper's Name*

First NameLast Name
Returning Camper?*
Preferred Pronoun*
Birth Date:*

MonthDayYear
Date
Age upon arrival at camp:*
Camper's Height*
Camper's Weight*
Camper's Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Coming with a friend? What's their name?
Primary Parent/Guardian to be contacted:*

First NameLast Name
Relationship to camper*
Primary Guardian's Contact Number*
Primary Guardian address same as Campers?

Yes
Primary Contact Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Primary Alternate Phone:*
Enter 000 if no other number.
Primary Contact Email:*
example@example.com
Secondary Emergency Contact (in event primary contact cannot be reached)*

First NameLast Name
Relationship to camper*
Secondary Contact Phone:*
Please enter a valid phone number.
Secondary Contact Email:*
example@example.com
How did you hear about us? *
Please explain...*
Who referred you?*
What Camp Session Are You Signed Up For?
1 Week Outdoor Discovery - Ages 9-10
1 Week Classic Adventures- Ages 11-17
2 Week Classic Expeditions - Ages 11-17
Specialty Adventures - Ages 14-18
Outdoor Engineering - Ages 11-17
MEDICAL INSURANCE
Insurance Company:*
Insurance Phone #*
Please enter a valid phone number.
Policy Holder Name:*
Policy Number:*
Primary Care Physician*

First NameLast Name
Primary Care Physician Phone#*
Please enter a valid phone number.
HEALTH HISTORY
How would you rate this camper's ability to swim?*
Allergies*

No known allergiesFoodMedicineEnvironmentalOther
ALLERGIES*
Please describe in detail the allergen and level of severity. It is very important that our leaders know to what extent a camper can tolerate an allergy i.e. requires immediate medical attention/epi pen or can tolerate with mild discomfort. If no allergies please type "none".
Diet*

No dietary needs or restrictionVegetarianVeganGluten FreeLactose FreeOther
DIETARY RESTRICTIONS*
Please let us know if these dietary restrictions are by choice or due to an allergy. If vegan or vegetarian, please let us know if your camper will tolerate eggs, tuna, or cheese while on the trail. If no restrictions please type "none".
MEDICATIONS
Will your Camper be taking any medications?*
Please let us know if you have any further information you think we ought to know about your camper.

The following OTC medications are stocked in our first-aid kits and infirmary. Please check off any items that may NOT be used to treat your camper.

Acetaminophen (Tylenol)Ibuprofen (Advil, Motrin)Antihistamine/allergy medicine (Benadryl)Antacid tabletsCalamine lotionHydrocortisone CreamAntibiotic creamPovidone for wound cleaning
Anything else we need to know?
Use this space to tell us about any other conditions or reasons for medications the would be pertinent for your camper's leaders to know.
Parent/Guardian Authorization for Health Care/Medical Treatment at Emergency Room or Urgent Care:
This health history is correct and accurately reflects the health status of the camper to whom it pertains. The person described has permission to participate in all camp activities except as noted by me and/or an examining physician. I give permission to the physician selected by the camp to order x-rays, routine tests, and treatment related to the health of my camper for both routine health care and in emergency situations. If I cannot be reached, I give my permission to the physician to hospitalize, secure proper treatment for, and order injection, anesthesia, or surgery for this child. I understand the information on this form will be shared on a “need to know” basis with camp staff. I give permission to photocopy this form. In addition, the camp has permission to obtain a copy of my child’s health record from providers who treat my child and these providers may talk with the program’s staff about my child's health status.
Signature of Custodial Parent/Guardian*

Clear
Date

MonthDayYear
Date
Camper Health Forms

Please upload your camper's pertinent health forms in the fields below. This helps us keep all your files in one place. You may choose to take a picture of or scan the required documents for upload. If you need to make an appointment with your primary care physician to obtain a current health physical choose the "I will need to upload this at a later time" option below.
Do you have a physical ready to submit?*
CAMPER HEALTH PHYSICAL - completed by a physician within the past 2 years

Please upload your camper's Sport's Physical Form and Vaccination Record here.
Cancelof
Participant Agreement

We ask that parents and participants read the following and indicate acceptance by signing in the spaces provided below. WAEL is designed to be fun and exciting; it is neither a therapeutic program nor “boot camp” for troubled kids. Participants must arrive willing and eager to participate and cooperate. They should be fully informed of the nature of the program and included in the decision to attend our program. For the benefit of the individual and the group as a whole—as well as to help ensure safe, wholesome, and responsible behavior at all times—our staff has set forth the following Participation Agreement:
Participant Name*

First NameLast Name
Date

MonthDayYear
Date
I, understand that the outdoor activities of WAEL are exciting, character building, and fun; however, I understand that at times, the activities may be strenuous and physically challenging. I will cooperate with the other group members and the staff, do my best to maintain a positive attitude, a strong work ethic, respect for myself, those around me, and the environment in addition to working on positive communication skills.
I further understand that the following are prohibited:
- Profanity, vulgarity, obscenity, and discriminatory comments or jokes.
- Religious, ethnic, cultural, racial, and sexual slurs or jokes.
- The use of alcohol, tobacco, vape pens, or illegal drugs.
- Stealing: unauthorized removal or use of another’s property.
- Misuse or willful destruction of company or personal property.
- Harassment of any kind: any persistent behavior deemed to be annoying, troubling, or offensive.
I understand that I am responsible for my own conduct at all times and agree to follow the rules and expectations set forth by my leaders and the WAEL staff. The goal of my trip is to have fun, learn new skills, make friends, and leave having had a positive experience. I agree to abide by the above and I am enthusiastic about participating in the program.

I understand that any violation of the above may be grounds for expulsion and immediate return home—at my own expense—without refund.

I have read, understand, and agree to this Participation Agreement.
Participant Signature*

Clear
Parent/Guardian Signature*

Clear
Should be Empty:

	Medication	Dosage	Breakfast	Lunch	Dinner	Bedtime	Other
1
2
3
4

REQUIRED PARTICIPANT FORMS

Participant Information

What Camp Session Are You Signed Up For?

MEDICAL INSURANCE

HEALTH HISTORY

MEDICATIONS

Parent/Guardian Authorization for Health Care/Medical Treatment at Emergency Room or Urgent Care:

Camper Health Forms

Participant Agreement