Field Trip Request

Field Trip Request Form

This is for both traditional field trips as well as meetings and in-house activities when you will still be on the SSCS clock, but away from your usual duties and need coverage.
Email*
example@example.com
Select your immediate Supervisor:*
Name*

First NameLast Name
Departure date/time of Field Trip*

MonthDayYear
Hour : MinuteAM/PM Option
Return date/time of Field Trip*

MonthDayYear
Hour : MinuteAM/PM Option
Reason for request*

Conventions or Honor Society tripsAll other field tripsChaperone only
Will you need a substitute?*

YesNo
Please note substitute and/or transportation preferences.*
*Every effort will be made to accomodate specific requests, but nothing is guaranteed.
Will you need a school vehicle?*

YesNo
Type of vehicle/driver requested.*

CarBusWith driverNo driver needed
# of Students
Best estimate of students if requesting transportation or lunches
# of Adults
Best estimate of adults, including yourself
Will you need meals prepared?*

NoBreakfastLunchBoth
Will you need a Med Kit prepared?*

YesNo
PLEASE STATE REASON FOR & LOCATION OF CONVENTION/TRIP. ALSO, LIST THE NAMES OF ALL ATTENDEES INCLUDING CHAPERONES. *
The Board establishes that when students of the District qualify to compete in National Conventions for FFA and FBLA, when economically feasible, the District will fund the following: the event registration, transportation (to and from the event as well as any necessary travel while attending the event), and lodging. It will be the responsibility of the club advisor to follow all District purchasing procedures as approved by the Superintendent.
Please select any costs to SSCS associated with this trip.

LodgingPublic TransitMealsRegistration/AdmissionOther (Please specify)
Total cost of lodging.*
Total cost of meals.*
Total cost of registration/admission.*
Total cost of public transit.*
*This is NOT for the costs of a SSCS car/bus.
Total cost of other noted expenses.*
Destination*

Destination Name

Street Address

CityState / Province

Postal / Zip Code
Upload any relevant information.

(ex. completed registration forms, brochures, etc.)
Cancelof
Provide any relevant details/websites.
(ex. online registration, hotels, attendees, etc.)
TOTAL COSTS TO ATTEND
If approved for overnight travel, you can sign out the district credit card and obtain tax exempt forms from the District Office before you are scheduled to leave. As a reminder, your costs are covered as spelled out by the SSCS BOE Policies 8.22 and 8.28. Meals will be covered at a rate of approximately $30 per meal while you are traveling on behalf of the District. Itemized* receipts for all expenses must be provided to the District Office upon your return. Any expenses that are not accompanied by itemized* receipts cannot be approved and will be the responsibility of the individual who signed out the district credit card. The District has sales tax exemption forms for you to take with you on the trip, if applicable. If you have any questions, please ask before you travel. (*Itemized receipts include a breakdown of all individualized items/expenses charged.)*

Please check to acknowledge receipt of this Credit Card Use Agreement and accept responsibility as per SSCS BOE policy as located at https://www.sharonsprings.org/board-of-education/board-policies/#.ZEaErc7MI2w.
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Field Trip Request Form