2025 Food/Beverage Vendor Application

Applicant Information

2025 QGS Exhibitors
I UNDERSTAND THE 2025 QUEENSLAND GARDEN SHOW WILL RUN FOR 4 DAYS (10-11-12-13 JULY 2025) AND THAT ATTENDANCE FOR ALL FOUR DAYS IS MANADATORY.*

I understand
Business Name*
Primary Contact*

First NameLast Name
Postal Address*

Street Address

CityState

Postcode
Business Number
Primary Contact Mobile *
This number will be used to send updates around and during the event.
Email*
Website
Exhibitor Information
Business Name (for Program Listing)*
This is the business name you will be listed under on our Program Magazine and Website.
Describe the menu and price list that you intend to have:*
5-6 word product description for Website listing*
This is the description displayed on our Program Magazine and Website.
Attach a photo of the intended food stall and layout plan, showing dimensions, door opening, gas bottles and any external cold rooms or back of house requirements *

We will use this when allocating space so please make sure the space you require is CLEAR
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Size of your set up*
PLEASE NOTIFY THE OFFICE IF THERE ARE ANY CHANGES OR ADDITIONS/ALTERATIONS TO THIS.
Preferred Retail Site

Site Numbers Have Changed - Please Check Site Map Carefully
First Choice*
Second Choice*
Third Choice
(Preference will be allocated wherever possible however, QGS reserves the right to nominate specific areas or re-allocate sites in consultation with the exhibitor).
Exhibitor Passes

Included in your booking are a number of passes based on the total cost of your site fee: $000 to $640.......... 2 passes included in site fee $641 to $1,350........ 4 passes included in site fee $1,351 to $2,050..... 6 passes included in site fee $2,051 and over...... 8 passes included in site fee
Do you require additional exhibitor passes?*

YesNo
How many 4 Day Exhibitor Passes?
$35 prior to June 16, $45 after June 16
How many 1 Day Exhibitor Passes?
$20 each
Please nominate which day/s 1 Day passes are required for:
Please ensure all staff on your site are wearing their passes when they arrive at the gates or a non-refundable entry fee will be charged.

Exhibitor Passes will be available for collection from the Info Office at the Nambour Showgrounds from Monday 7th July, 2025.
Exhibitor Car Parking
1 FREE CAR PASS IS INCLUDED PER SITE BOOKED.

You may also purchase one additional 4 Day Car pass OR up to 4 single day car passes.

PLEASE NOTE EXHIBITORS CAR PASSES ARE LIMITED TO 2 PER SITE.
Do you require an additional exhibitor car pass?*

YesNo
1 x 4 Day Car Pass
$20 each
Up to 4 Single Day Car Passes
$5 each
Please nominate which day/s single day passes are required for:
Power Requirments

$130 Connection and Usage Fee - Exhibitors are required to provide their own 10mtr extension lead with a current safety tag. Food sites and some other equipment sites may be required to pay an additional charge. Please refer to the Exhibitor Handbook for further details.
Do you require power?*

YesNo
Please select one*

Single Phase3 Phase
What amp connection/s do you require?*

10amp15amp20amp32ampOther
How many connections do you require? *
What will you be operating?*
Please be specific to ensure enough power can be provided
Position of electrical outlet on site
Food Licence

All food vendors MUST have a current Food Licence effective from Monday 7 July 2025 to Monday 14 July 2025.
Please select one*

Your current licence expires before July 14, 2025. You will send a copy on renewal.Your current Food Licence is valid until July 14, 2025.You are exempt from providing a food licence.
Attach Food Licence (if this policy will be valid for 2025 Event)

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Public Liability Insurance

All Exhibitors MUST have current PUBLIC LIABILITY INSURANCE effective from the first day of 'bump-in' to the final day of ‘bump-out’ being Monday 7 July 2025 to Monday 14 July 2025.
Please tick to confirm*

you have $20,000,000 Public Liability Insurance
Please select one*

Your current policy expires before July 14, 2025. You will send a copy on renewal.Your current Public Liability Insurance is valid until July 14, 2025.
Attach certificate of Currency (if this policy will be valid for 2025 Event)

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Exhibitor Handbook
All exhibitor information including bump in, bump out times and exhibitor pass collection is detailed in the Exhibitor Handbook.*

I have read, understand, and accept the terms and conditions as set out in the Exhibitor Handbook
Thank you for your food stall application for the Queensland Garden Show 10-11-12-13 July 2025.

Food Stall Applications will close on February 17th. Applications will be assessed by the committee as a group and will be allocated from applications received. Applicants will be advised on or prior to March 7, 2025, if their application has been successful.
Should be Empty:

Applicant Information

Exhibitor Information

Preferred Retail Site

Exhibitor Passes

Exhibitor Car Parking

Power Requirments

Food Licence

Public Liability Insurance

Exhibitor Handbook