Schedule a Virtual Meeting Form

The purpose of this form is to assist you in scheduling and preparing for your virtual events and meetings.

In order to provide an equitable benefit for everyone, we ask for Soror's cooperation with the following:

1. When possible, please submit your online request with at least 4 weeks notice (no later than the immediate previous Exec Board meeting to ensure approval).
2. We ask members only complete requests for single meetings.
3. Requests will be reviewed and approved by 2nd Vice President.
4. Remember, we must adhere to DTG and reference the Virtual Meeting Checklist.

If your situation requires a long-term solution, we welcome you to look into the following resources:

1. Committee Meetings may be hosted by Google Meets, which is an option on the chapter calendar.

2. Zoom offers a free basic account for committee meetings up to 40 minutes.

If you have any technical questions, please email technology@swdcadeltas.net.

NOTE: Chapter committees are responsible for providing technology support for in-person events.

COMMITTEE INFORMATION

Committee Name/Chairperson*

Committee Chairperson's Email*

example@example.com

Designated Committee Virtual Meeting Co-host*

Name of Committee Tech Liaison Co-hosting event

Co-host Email*

example@example.com

Co-host Phone Number *

Area CodePhone Number

EVENT INFORMATION

Event Title*

Event Type*

Event Date*

Date

Event Start Time*

:HourMinutesAM/PM Option

Event End Time*

:HourMinutesAM/PM Option

Number of Expected Attendees*

For Zoom Meetings, please select the required components:

In-Session Breakout Rooms (include number of and room names in Additional Notes)Waiting RoomChat Pane DisabledMicrophones MutedEnable Event RecordingIT to monitor meeting (include the type of Monitoring needed in Additional Notes)Live-StreamingAttendee Registration Required (if so, please include in the Additional Notes if the registration has to be approved by the Finance Team)Other

If you have indicated that the event requires use of a Breakout Room or use of Spotlights, PowerPoints, Music or Tech Support is required, a Run-Of-Show/Program is required no later than two weeks before the event and the Committee is required to schedule a Run-Through Practice with Technology no later than two weeks before the event.

Select the Date and Time below for the Practice.

Practice Date

Date

Practice Time

:HourMinutesAM/PM Option

Additional Details (Language Required to accompany website posting must be included below. Other additional details include, for example: # of Presenters, Run-Of-Show)*

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