Youth and Children's Annual Registration Form 2024/25

Youth and Children's Annual Registration Form 2024/25
1. A new form is required for each child / young person each September.

2. A child / young person cannot attend if this form has not been returned.

3. This form must be completed by someone with parental responsibility.

4. It is important that you let us know if any of these details change so we can continue to ensure the safety of your child.

5. This form MUST be completed online - printed versions of this form cannot be accepted. If you need help completing this form, please contact the Church Office.

6. If you have any questions about anything on this form or how your data will be used please contact the Church Office.

How to Complete this Form
1. A new form is required for each child / young person each September.

2. A child / young person cannot attend if this form has not been returned.

3. This form must be completed by someone with parental responsibility.

4. It is important that you let us know if any of these details change so we can continue to ensure the safety of your child.

5. This form MUST be completed online - printed versions of this form cannot be accepted. If you need help completing this form, please contact the Church Office.

6. If you have any questions about anything on this form or how your data will be used please contact the Church Office.

How we manage your data

We will handle all of the information contained on this form in line with the GDPR guidelines provided by PCI. Should you have any questions or queries about how the information supplied is being used /stored, contact the Church Office.

You can also contact the Data Controller for the congregation via the Clerk of Session.

Section 1: About the Child or Young Person
Child / Young Person's Full Name*
Name by which they are usually known*
Date of Birth*

DayMonthYear
Date
School Year (from September 2024)*
Is the young person named above currently aged 14 or above?*
Will the young person named above turn 14 before 31st August 2025?*
Address*

Street Address

Street Address Line 2

CityState / Province

Postcode
Please indicate medical conditions, additional needs, allergies or dietary requirements relevant to your child, any medication being taken and anything else that would be helpful for the leaders to know about.*
Please note for some medical conditions, e.g. Asthma, your child will be required to bring their medication with them each week.

Section 2: Parent / Guardian Contact Information
Name of Parent / Guardian*
Relationship to Child / Young Person*
Contact Number*
Email Address*
example@example.com
Would you like the email address above to be added to our email mailing list for information on upcoming events?*
I give permission for Sunday School Teachers and Leaders in Charge to personally hold the details in Section 2 to be able to contact me in relation to last minute cancellations.*
This year, we may be using WhatsApp Broadcast lists to send information to parents / guardians about last minute changes to programmes or any important information they need to know. Would you like to be added to this list?*
Please enter the mobile number to be added below.
Please note this will only be added to the organisations ticked at the start of this form.

Section 3: Emergency Contact Details

Please provide us with two people (not listed above in section 2) that we can contact in an emergency.
In the event of a medical emergency, leaders will endeavour to contact you as soon as possible using the contact telephone numbers given above. This will be done in the order supplied i.e. Parent / Guardian, Contact 1, Contact 2.
Emergency Contact 1: Name*
Emergency Contact 1: Contact Number*
Emergency Contact 1: Relationship to Child*
Emergency Contact 2: Name*
Emergency Contact 2: Contact Number*
Emergency Contact 2: Relationship to Child*

Section 4: Photographic Permissions
Do you give permission for photographs/video footage taken of the child/young person named in section 1 to be used on the Church Website, Social Media Platforms, for promotional purposes and to be held electronically for storage and archiving purposes?*

Section 5: General Permissions
A) In the event of illness or accident, having parental responsibility for the child named above, I give permission for first aid to be administered where considered necessary by a first aider, if available, or medical treatment to be administered by a suitably qualified medical practitioner.*
B) In the event that I am uncontactable, I give permission for a leader to accompany my child to hospital, if possible, and to authorise any medical treatment, including general anaesthetic that may be necessary in my absence following medical advice.*
C) I give permission for Ballygowan Presbyterian to hold this form and the information contained on file, both electronically and in hard copy, in line with their privacy policy. I understand that this information will be held for archiving purposes as long as required and then destroyed / deleted.*
D) I give permission for the young person named in Section 1 to take part in the organisations indicated at the start of this form and all associated activities.*
E) In the event that our organisations need to run online for a period of time, do you give permission for the child named in Section 1 to take part in online programmes via Zoom or another video call based platform, and agree to ensure they comply with our online guidelines / code of conduct? (Our online guidelines and details of the platforms used will be published on the church website and Youth Facebook pages and updated regularly.)*
F) I understand that while attending activities and programmes run by Ballygowan Presbyterian Church, my son / daughter is expected to adhere to the policies set down by the church and/or individual organisations. Failure to abide by these policies may result in them being asked to leave an activity and / or the various steps outlined being implemented. *
Our policies are available to view here https://www.ballygowanpresbyterian.com/formspoliciesresources

Section 6: Young Person Permission (if over 14)

If the child / young person named above is aged 14 or over on 1st September 2024 or will reach this age before 31st August 2025, they must complete the section below.
I give permission for Ballygowan Presbyterian to hold my information as detailed on this form on file in line with their privacy policy.
I give permission for Ballygowan Presbyterian to hold the images of me as agreed above in section 4 on file electronically for as long as necessary and/or archiving purposes.
I agree that the information enclosed on this form about me is correct and I give permission for it to be collected and shared with leaders in the organisations indicated above.
Young Person's Signature

Clear

Confirmation
By signing this form, I give permission for my child to attend the organisation(s) / activities indicated at the start of this form and participate in all of their activities. I understand that it is my responsibility to inform the leaders of any important changes to my child's health, medication or needs and of any changes to our address or to any of the phone numbers given above. I confirm the details given are correct to the best of my knowledge.*
Parent / Guardian Signature*

Clear
Date*

DayMonthYear
Date
Should be Empty:

Youth and Children's Annual Registration Form 2024/25

How to Complete this Form

Organisation Selection

Section 1: About the Child or Young Person

Section 2: Parent / Guardian Contact Information

Section 3: Emergency Contact Details

Section 4: Photographic Permissions

Section 5: General Permissions

Section 6: Young Person Permission (if over 14)

Confirmation