Black Art Matters The Pop Up Vendor Agreement
1. Application Verification
This agreement confirms your application to participate as an official vendor at Black Art Matters The Pop Up.
2. Vendor Requirements
- Each business vendor must provide their own 6-foot, 10-foot, or 12-foot table and chairs.
- Vendors are allowed to bring displays and stands and are encouraged to create unique displays.
- Outlets for electronic equipment are available but limited. Please specify your needs at the bottom of this agreement.
3. Application Fee
- A non-refundable application fee of $25 is required.
4. Display and Product Guidelines
- Products and exhibits should match the size of your display area.
- Art vendors may display and sell an unlimited number of pieces. Visual art and photography vendors can showcase their best work.
- Larger displays should notify the event coordinator in advance.
5. Liability
- Black Art Matters The Pop Up is not liable for accidents or incidents on the exposition floor but will offer assistance as needed.
- We assume no responsibility for any effects vendor products may have on patrons. Vendors are responsible for their own products and their effects.
6. Event Schedule
- Access to the event space will be available at 10:00 AM. Vendors will have 3 hours to set up.
- For events concluding at 8:00 PM, breakdown will begin immediately after the event ends, and vendors will have until 9:00 PM to complete the process.
- For special events ending at 10:00 PM, breakdown will begin immediately after the event concludes, and vendors will have until 11:00 PM to complete the process.
7. Registration and Fees
- Participation is voluntary. Vendors retain rights to their products and services, as well as payments received.
- The registration fee must be paid in full within 24 hours of acceptance to secure your space.
- Vendor locations are assigned on a first-come, first-served basis. Most areas offer equal visibility.
- Pricing for vendor spaces:
- 6-foot table space: $222
- 10-foot table space: $333
- 12-foot table space: $444
- Food & Beverage space: $555
- For a front-of-venue/gallery space, an additional fee of $111 applies.
- As a participating vendor, you must pay a $25 application fee and select your preferred vendor space size to complete the form. You will receive a confirmation email within 24 hours of submitting your vendor form and payment.
8. Refunds and Cancellations
- Registration fees are non-refundable.
- In case of unforeseen events (accidents, riots, strikes, epidemics, etc.), the event may be rescheduled, and all participating vendors from the previous date will recieve a credit to vend at a future pop up of their choice.
- If the event is canceled by Black Art Matters The Pop Up, the contract will remain in effect, and vendors will receive a full refund.
9. Promotional Materials
- Vendors may use the name, likenesses, and promotional materials of Black Art Matters The Pop Up.
- You may submit a promotional item (e.g., coupon, business card, flyer) for inclusion in the complimentary registration bags given to all attendees.
10. Agreement
- Your signature below verifies your consent to these terms.