• Holy Family Building Use / Event Reservation Request Form

    Please complete the form below to reserve an available room at Holy Family. Please NOTE that this submission does not indicate that the date for your meeting or reason for meeting has been approved by Holy Family staff/ or leadership. *Requests are NOT a guarantee of booking. Approval of said event or room reservation will be given by Holy Family Administrative staff once approved. Please fill out a separate form for each event submission/ meeting request if the request is not a recurring monthly meeting or event.

  • Event Reservation Submission Policy

    Event Request Submissions must be submitted at least 4 Weeks before the requested event date for appropriate approval.
  • Todays Date of Submission*
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  • Format: (000) 000-0000.
  • Format: (000) 000-0000.
  • Is Alcohol Being Served?*
  • Is Alcohol being Purchased and Sold on Property? If Alcohol is being served-please allow Holy Family 3 weeks lead time to the event to obtain a valid liquor license from the State of Delaware Alcohol Board. You will need to pay Holy Family the cost of the license- Event Licenses start at $5 and go up based on the length of the event*
  • Do you have keys to access into the building for your meeting or event? NOTE: If meeting occurs during the week, please sign out a COPY of the Church key at Church Office during Office Hours AT LEAST 3 DAYS before your meeting or Event*
  • Are you aware of your building alarm code for your group? If not, please notify the church office as soon as possible before your meeting or event to obtain the right code for your meeting in the appropriate building where it is being hosted at. All groups using meeting space need to be aware of their code if they are meeting after normally office business hours.*
  • Event Being Catered?
  • Entertainment/DJ?- DJ must provide any Contact Information
  • Would you like your Event/Meeting Gathering Promoted on the Church Media Outlets? If so please select below:
  • When would you like the event advertisement included on Holy Family Media Outlets? *NOTE- The event promotion MUST be approved by Holy Family Leadership FIRST order to have one of these options below considered

  • Single Event Information

    Fill out this section of the form if you want to have a single event at a certain time during the calendar year of Holy Family. We DO NOT host or schedule events during the months of July or August in any of our church campus rooms available. Sorry for any inconvenience that those months aren't available for your event.
  • Projected Event Date Start*
     - -
  • Projected Event Date End*
     - -
  • Day of the Week Requested
  • Event Requested TOTAL Time: Include PREP TIME AND CLEAN UP TIME in this Time Range- Please include the range of time for your whole meeting reservation. For Example- If you meeting time is at 6PM on a week day and you require an hour of set up, please indicate from 5:00PM to whenever you think your meeting could potentially end*
    to
  • Event Requested PREP Time: Indicate the time range that your event will need for Set Up*
    to
  • Event Requested Clean-Up Time: Indicate the time range that your event will need for CLEAN-UP*
    to
  • Event Location Requested: *Please check all locations Requested for Proper Event/Meeting Usage*
  • If Using the Religious Education Classrooms, please indicate which classroom/classrooms you would like to use.

  • Recurring Event Information

    Please use part of the form if you are trying to schedule a recurring event at Holy Family in a given calendar year. All events are subject to approval by Holy Family Leadership. Recurring Events are only available to occur during a given year at Holy Family from September to July
  • Event Date Range Start
  • Event Date Range End
  • Daily Event
  • Rows
  • Rows
  • Event Location Requested: *Please check all locations Requested for Proper Event/Meeting Usage- The Parish Hall is only used and rented to PARISH GROUPS or Religious Education Usage*

  • Contact Consent for Event Submission

    Please read the attached "Information Regarding the Use of the Parish Facilities" and sign and date below. Consent Statement: I have been informed of the "Rules for Use of Facilities" and agree to adhere to them. I agree to inform my representative at the function of these rules in the event that I am unable to be there in person. I will receive a copy of these Rules with my confirmation sheet.

  • While planning your Holy Family Church Group or Single Event, please keep in mind:

    • If you require pre-meeting buffer time to set up, please indicate that on the reservation form.


    The time you list as "Start Time" is the time that you will be officially granted access to the space.


    • Event set up in the Parish Hall and Gathering Space may not take place during Mass times.


    • The parish will be closed on published holidays and parish Holy Days.
    No meetings will be scheduled.
    • If your regularly scheduled meeting falls on a holiday, please mark the date that you cannot meet in the space beside "Regularly scheduled months/dates that we will not meet" and list the alternate date under "Special Event Information". If you do not indicate an alternate meeting date, that meeting will not be scheduled.


    • Please remember the list of months that you do not meet, such as December or July.


    • Please note the Church Office hours when arranging a time to pick up keys or set up:
    o Monday-Thursday: 9am-3pm
    o Friday: 9am-12pm

    The Church Office also could be closed for certain U.S. Holidays- Please see Holiday Closure schedule in files attached 


    • Special collections such as raffles and fundraising activities in the Gathering Space before/after Mass are limited to two weekends per special collection. Weekends must be pre-approved but need not be consecutive. No exceptions will be made.


    • If you are seeking a liquor license for an event your group is holding, please be sure to request it at least 3 weeks in advance by calling the Church Office at (302)368-4665 or emailing church admin at kpruitt@holyfamilynewark.org.


    • If your group wishes to advertise meetings or events in the Bulletin, please send me the information as soon as possible after completing the form. If you don't have certain events planned by that time, email me 3 weeks before the event and I will include it in the upcoming bulletins I am editing.

     

    NOTICE: Your meeting request will go through an approval process for facility availability and also general approval by church leadership after submission. Please do not assume that your meeting and dates for meetings are automatically approved and able to be put into the church calendar immediately.
    I look forward to working with you to coordinate the calendar. We appreciate your assistance in keeping the parish maintained properly.
    If you have any questions about the calendar or the enclosed reservation form, I welcome you to call me directly at (302) 861-0129.

     

     

  • Please refer to Event Submission Building Use Policies Below for Reference
  • Please refer to Bulletin Deadline Policy for Publication
  • Date Agreement Signed
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  • Should be Empty: