Required to read and agree

Event Set Up Details:

Retail Vendors: Thursday September 25th from 12:00 pm-3:00 pm & Friday September 26th from 10am-3PM Vendor Set-up (ABSOLUTELY NO VENDOR ARRIVALS AFTER 3:00PM Friday!!!).

Food Vendors: Set up schedule for Thursday, September 25th from 12:00PM -3:00PM & for Friday September 25th from 10:00AM - 1:00PM (ABSOLUTELY NO CHECK-IN OR SET UP OF FOOD VENDORS AFTER 1:00PM ON FRIDAY, THIS IS REQUIRED FOR INSPECTION)

 

Tear down is after Showend: on Saturday evening, approx. 11pm. See the Festival Schedule page for updated times. Vendors must commit to stay from open until the event is closed. NO EXCEPTIONS!

 

Prices are per space and non refundable. All spaces are reserved for Friday and Saturday evening. All food/snack vendors must register by August 26th, 2025. Craft Vendors should bring their own quiet running generator (if needed) and lighting for under their tents. (Battery powered LED light)

 

Regulations: All exhibitors must provide their own tables, booths, or equipment. This is a wide open field. Be prepared. Vendor must clean up space at close of event including removal of all trash to dumpster. Violators will not be invited back next year. There will be some trash dumpsters provided.

No pets allowed in the parking or festival areas. Service animals only. Space is reserved on a first paid basis. NO EXCLUSIVITY will be granted to any vendors. Payment in FULL must be received within completion of this electronic application. If your application is denied your payment will be returned.

Food Vendors: Dumpsters will be onsite, trash cans will be emptied throughout the day. Bagged trash will be collected from your space during the day.

Ride/Food Vendor liability: General liability no less than $1 Million per occurrence.

Insurance COI Requirements for ride/food vendors, 1 COI is required:

COI must list Hot Air Balloon Management as the certificate holder: Name Hot Air Balloon Management 313 Ridgeview DR. Summerville GA 30747

and list the event grounds as additional insured in the box for description of certifications/locations: York Expo Center 334 Carlisle Avenue York, PA 17404

Certificate must also indicate that coverage is in effect for the entire period of Friday and Saturday September 26th & 27th, 2025 of the festival and must contain stipulation that the Hot Air Balloon Management shall receive at least 10 days prior written notice of cancellation or modifications.

Your insurance provider can mail the information directly to: Hot Air Balloon Management 313 Ridgeview Dr Summerville GA 30747 or email to: info@balloonshows.com