Vision Creative Audio Visual Equipment Ordering Form

Audio/Visual Equipment Order Form

AACTE Annual Meeting, February 21–23, 2025, Long Beach, CA
This form will close on Friday, January 31, 2025 at 5pm ET.
Contact Information
Name*

First NameLast Name
Email*

Confirmation Email
Organization & Role*

Company NameRole
Address*

Street Address

Street Address Line 2

CityState/Province

Zip/Postal CodeCountry
Phone*

Country CodeArea CodePhone Number
Event/Conference Information
Name of Event/Conference (include city and state)*
Hotel/Convention Center Location
Room Name(s) or Booth Number*
Equipment Rental Dates

Specify the date range for your equipment rental. If your rental is for one day only, the Start and End dates should be the same.
Start Date*

MonthDayYear
End Date*

MonthDayYear
Equipment Rental Days
A/V Services Needed?
Please indicate if you need A/V services. At the bottom of this form, confirm that you have read the Agreement Information and click 'Confirm Order.'*

No, I do not need A/V servicesYes, I need A/V services
Audio Visual Requirements

Please make your selections from the available hardware listed below. Prices are in USD. All prices are per day of rental (excludes delivery day, includes only event/days).
Available Hardware:
Categories:All

All

Projectors

Screens

Audio Equipment

LCD TV Display Packages

Miscellaneous Accessories
prevnext( X )
Projectors

LCD projector (5k lumens/HD)
$325.00 Quantity
Item subtotal:$0.00



LCD projector (10k lumens/HD)
$595.00 Quantity
Item subtotal:$0.00



Screens

7' tripod screen with black skirt
$95.00 Quantity
Item subtotal:$0.00



8' tripod screen with black skirt
$105.00 Quantity
Item subtotal:$0.00



6'x10' fast fold screen with black dress kit
$175.00 Quantity
Item subtotal:$0.00



7'x12' fast fold screen with black dress kit
$205.00 Quantity
Item subtotal:$0.00



8'x14' fast fold screen with black dress kit
$245.00 Quantity
Item subtotal:$0.00



9'x16' fast fold screen with black dress kit
$300.00 Quantity
Item subtotal:$0.00



Audio Equipment

Small sound system (less than 150 people)
$265.00 Quantity
Item subtotal:$0.00



Large sound system (more than 150 people)
$345.00 Quantity
Item subtotal:$0.00



Wired table/lectern mic
$40.00 Quantity
Item subtotal:$0.00



Wireless handheld/lav mic
$115.00 Quantity
Item subtotal:$0.00



Audio interface for computer to sound system
$25.00 Quantity
Item subtotal:$0.00



LCD TV Display Packages

43" LCD monitor
$430.00 Quantity
Item subtotal:$0.00



55" LCD monitor
$525.00 Quantity
Item subtotal:$0.00



65" LCD monitor
$595.00 Quantity
Item subtotal:$0.00



LCD monitor rolling stand
$85.00 Quantity
Item subtotal:$0.00



Miscellaneous Accessories

Wireless remote for PC
$35.00 Quantity
Item subtotal:$0.00



PC laptop with Microsoft Office 365
$125.00 Quantity
Item subtotal:$0.00



Flip chart and easelIncludes 1 pad and 3 markers
$75.00 Quantity
Item subtotal:$0.00



Total

$0.00
Order Summary

You will receive a confirmation email with a summary of your order. Vision Creative will contact you to verify the details of your order and to process payment.
Total Equipment Rental Days
Calculated from equipment rental dates.
Equipment Rental Total
Multiplies equipment subtotal by number of rental days.
Sales Tax (6.0%)
Required Labor Service Charge
20% of equipment total.
GRAND TOTAL (USD)
Estimated total for all equipment rentals, sales tax, and required labor service charges.
Order Instructions (Optional)
Provide special notes or instructions for your order.
Agreement Information

Please read the following information before placing your order.
- Once this form is received, your request will be processed and confirmed for accuracy. Vision Creative will send you a confirmation message to the e-mail provided with credit card payment access. International orders must use PayPal or ACH transfer to submit payment. Questions or changes to your order should be made by calling Chris Walker at 703.894.9000 or at chris@visiond.com.
- Lost/Stolen/Damaged Equipment: Lessee agrees to pay for and is responsible for damage to the equipment and to pay the retail value or replacement cost of the equipment in event that it is lost, stolen, damaged or destroyed by fire, theft or any other cause.
- Cancellation Policy: Cancellation of rental equipment and services must be made 72 hours prior to delivery. No refunds will be made for cancellations less than 72 hours before delivery.
- Equipment: For equipment not listed, please contact us for a complete list of inventory.
- Installation/Delivery/Pickup: A representative from your company must be present at time of delivery to sign for the equipment. Repeat deliveries are subject to an additional charge. At the close of the show, a representative from your company must remain with the equipment until it is picked up. In union venues, delivery / pickup times may vary due to the availability of laborers.
- Venue Charges (if applicable): Union labor, carpenters, electricians, etc. will be billed directly to the exhibitor. Electrical services are not included in equipment pricing.
I have read and accept the above Agreement Information.*

Confirm
Please review your selections before placing the order.

You will receive an email confirmation with your order details.
Should be Empty:

Audio/Visual Equipment Order Form

This form will close on Friday, January 31, 2025 at 5pm ET.

Contact Information

Event/Conference Information

Equipment Rental Dates

A/V Services Needed?

Audio Visual Requirements

Order Summary

Agreement Information