Kwanzaa Vendor Form

2025 Kwanzaa Celebration

Friday, December 26, 2025 | Gaines Park, West Palm Beach, FL
We are thrilled to announce the 5th Annual Kwanzaa Celebration, featuring the theme of Umoja (oo-MO-jah) Unity. Hosted by the African American Research Library & Cultural Center of Palm Beach County, Inc. (AARLCC), this vibrant family and community event is dedicated to honoring our shared heritage, fostering meaningful connections, and actively contributing to the prosperity and empowerment of our community.

As a vendor, this is a unique opportunity to showcase your products and services while joining in the celebration of African American culture, unity, and community action. We invite you to be part of this special occasion that uplifts and strengthens our collective work towards a brighter future.

Complete the application below to participate in this exciting event!
Vendor Name*
Vendor Type

Cultural Apparel & AccessoriesArt & CraftsBooks & LiteratureNatural Hair & Beauty ProductsHealth & WellnessFood Truck - [$100.00 Vendor Fee Applies]Food & Beverage Booth VendorsLocal Nonprofit OrganizationsChildren’s Activities & Educational ToolsJewelry & AccessoriesHome DecorLocal Business Services
Contact Name*
Business Name*
Street Address
Street Address Line 2
City
State
Zip Code
Phone Number*
Your website*
Social Media Channels*
Email Address
Tell us about the history of your organization and list all products sold.*
Please take note of the following information:

Booth Selection

Booths are rented on a first-come, first-served basis.

If you have any additional information, need special accommodations, or have comments to share, please let us know.

Upon acceptance as an exhibitor, I will be required to pay a $50.00 fee for non-food exhibitors and a $100.00 fee for food trucks to secure my spot. Please note that this fee does not include a tent, table, or chairs.

Additionally, bringing raffle items is encouraged. :)
Please upload your logo

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Important Event Information
Vendor Set-Up/Check-In Time:

Time: 12:00 PM to 1:30 PM
All vehicles must be removed from Vendor Row by 1:30 PM.
Vendor Responsibilities:

Vendors must supply their own 10x10 tent, tables, chairs, equipment, personnel, and signage.

Tent Safety: If bringing your own tent, weights are required to secure it for the safety of our guests.

Note: No spikes are allowed in the ground, as per West Palm Beach Parks and Recreation Department regulations.

Vendor Booth Assignment:

Booth spaces will be marked, numbered, and assigned by the Event Organizer.
Assignments will be made on a first-come, first-approved basis.

Set-Up and Breakdown Requirements:

All vendors must check in with event registration upon arrival.

Vendor booths must be fully set up and operational by the start of the event.
Breakdown: Vendors may not begin breakdown until the event concludes at 5:00 PM.

All vendors must check out at the registration booth before leaving the premises.

Loading/Unloading Procedures:

Load and unload at designated areas as directed by event staff.
After unloading, promptly move your vehicle to street parking areas.
Note: Vehicles must be removed from the event area immediately after unloading.

Food Vendor Option:

Specific details for food vendors will be provided upon confirmation of registration.

Event Beverage Policy:

No alcoholic beverages may be sold or dispensed by retail vendors at any time.

Media Consent:
By participating in this event, I give consent to AARLCC for any photos or videos taken of me or my booth during the event to be used for marketing and educational purposes without further permission.
Should be Empty:

2025 Kwanzaa Celebration