2025 Special Event Permit Application

Borough of Mechanicsburg Special Event Permit Application

36 W Allen Street Mechanicsburg PA, 17055
*Events that include alcohol sales, street closures, over 250 people, or a banner will require Borough Council approval and at minimum 15 business days lead time.*

*All items must be submitted together. Staff will not review until all items have been submitted with the nonrefundable $50 application fee*

*Please submit all items to ehockenberry@mechanicsburgpa.org or submit at the Borough office*

*PLEASE ATTACH A DIAGRAM OF THE AREA THAT IS TO BE INCLUDED IN THIS EVENT AND NOTE ANY STREETS OR SIDEWALK AREAS THAT WILL BE CLOSED/OBSTRUCTED DURING THIS EVENT AND ALL NO PARKING AREAS REQUESTED.*
Name of Organization*
Name of Applicant (Who should the Borough Staff contact for questions and confirmations)*

First NameLast Name
Address of Applicant*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Applicants contact number*
Please enter a valid phone number.
Applicants email*
example@example.com
Name of Event*
Number of people expected to attend.*
Location of Event*
Event date and start time*

MonthDayYear
Date
Hour MinutesAM/PM Option
If applicable, other event dates.
Event end time*

Hour Minutes

AM/PM Option
When will event set up begin?*

Hour Minutes

AM/PM Option
When will event clean up end?*

Hour Minutes

AM/PM Option
Describe the Event (please be as detailed as possible)*
Will food be served at your event?*

YesNo
Will alcohol be served at your event?*

YesNo
If there will be alcohol vendors at your event, please list the vendors and what they will be serving.
Event Map: Alcohol Vendor Locations.

Cancelof
Please select all items below that will be needed for your event.*

Power SupplyRestrooms/Portable restroomsHandicapped accessTrash/Recycling servicesPavilion (If needed, please be sure to fill out a Pavilion rental form)Athletic/Open area (If needed, please be sure to fill out a Field/open area rental form)NoneOther
Are 'No Parking' areas requested?*

YesNo
If Yes, where?
Are Street Closings (including public alleys) requested?*

YesNo
If Yes, where?
Will Sidewalks be congested or closed?*

YesNo
If Yes, where?
Diagram of event area/no parking areas.*

Cancelof
Guidelines & Information

If you wish to close or hang a banner over a State designated roadway, Council must have a minimum of two (2) months notice. Closing of a state designated roadway requires the posting of large Road Closed signs, posting of Detour Route(s) and the use of reflectorized barricades for daylight hours or reflectorized and lighted barricades for nighttime hours. The State designated streets or roads in the Borough are: Main; Market; Shepherdstown; Simpson; Walnut; Williams Grove; York; and Marble (only between Market and York).

If you wish to close a local roadway, including public alleys, Council must have a minimum of three (3) weeks notice. Closing of a local roadway requires the posting of small Road Closed signs and the use of reflectorized barricades for daylight hours or reflectorized and lighted barricades for nighttime hours.

Regardless of the type of request, the Borough may have to specifically assign Police, Highway or other Borough personnel, resources, equipment or supplies to your event. If the Council decides such services or items are necessary, fees will be assessed against you or your organization. The Borough reserves the right to determine the Borough resources necessary for the event, as well as the types and numbers of any signs that may be required.

IF THE BOROUGH IS UNABLE TO CONFIRM APPROPRIATE ARANGEMENTS WITH THE APPLICANT WITHIN TEN (10) DAYS OF THE SCHEDULED EVENT, APPROVAL MAY BE REVOKED AT THE SOLE DISCRETION OF THE BOROUGH.
Terms & Conditions

I acknowledge that I have reviewed and understand the policies and guidelines with the document provided by the Borough of Mechanicsburg. I understand it is my responsibility to comply with and implement all policies and procedures included in the Borough of Mechanicsburg's policy document.
Signature*

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Borough of Mechanicsburg Special Event Permit Application