Property preparation checklist

Property preparation checklist

This checklist is step 1. Use this checklist to prepare the property for lease.
Speak with your CPA regarding special tax rules, and your insurance company regarding special insurance requirements, for this investment property

Gotit!
This property is currently tenant occupied

NoYes! Please see more on Current Tenant Occupants below
Current Tenant Occupants

If you currently have tenants occupying the subject property, we are happy to assist with the move-out and deposit claim process. However, this would be considered an additional service and additional fees may apply. To request this service please follow the link below:

https://form.jotform.com/230394481045151
This property was built prior to 1978

NoYes: please see Federal Regulations below
Federal Regulations:

Residential Lead-Based Paint Hazard Reduction Act (Title X): This federal law requires disclosure of known lead-based paint hazards in homes built before 1978 during sale or lease. It also mandates specific procedures for lead hazard evaluations and abatement.
EPA's Lead Renovation, Repair and Painting (RRP) Rule: This rule requires contractors performing renovation, repair, or painting projects that disturb lead-based paint in pre-1978 homes and child-occupied facilities to be certified and follow specific work practices to prevent lead contamination.
Florida Regulations:

Florida Lead-Based Paint Law (Chapter 404, Florida Statutes): This law aligns with federal regulations and outlines additional requirements for lead hazard disclosure, risk assessments, and abatement activities in Florida.
Florida Administrative Code (64E-6): This code provides detailed rules for implementing the Florida Lead-Based Paint Law, including specific requirements for lead-safe work practices, training, and certification.
Key Management Requirements for Pre-1978 Homes:

Disclosure: Landlords must provide tenants with an EPA-approved lead hazard information pamphlet and disclose any known lead-based paint hazards in the property before lease signing.
Risk Assessments: Landlords may be required to conduct lead hazard risk assessments or inspections under certain circumstances, such as when a child under six resides in the property.
Abatement: If lead-based paint hazards are identified, landlords may be responsible for taking appropriate abatement measures to mitigate the risks.
Renovations: Contractors performing renovations in pre-1978 homes must be certified and follow lead-safe work practices to prevent lead contamination.
Where to Find Official Rules:

EPA Website: The EPA provides comprehensive information on lead-based paint regulations and resources for homeowners, landlords, and contractors: https://www.epa.gov/lead
Florida Department of Health: The Florida Department of Health offers resources on lead poisoning prevention and information on the Florida Lead-Based Paint Law: [invalid URL removed]
It's crucial for landlords and property managers of pre-1978 homes in Florida to familiarize themselves with these rules and ensure compliance to protect the health and safety of tenants.

For assistance, please contact us here: https://www.pacificofl.com/property-management
GENERAL CONDITION preparation checklist

Kitchen, bathrooms, and other wet areas are clean and free of mold with clean grout and fresh caulk.All towel bars, curtain rings, paper holders, and other fixtures in working order.Flooring in good condition with no unsafe areas.All cabinet doors and drawers operating correctly.All doors and locks function properly and have good doorknobs and legal locks. We recommend re-keying all main entry doors to one key cut (multiple copies for the tenants) with the National locksmith Mr. Re-key.Doorstops installed if door knobs make contact with a wall.Windows all have good screens, and open, close, and lock properly.Window blinds and finishes function properlyInterior and exterior paint in good condition after owner move-out. Nails removed and holes filled and painted. Garage walls are clean and recently painted.Ceilings free of water stains, cracks, or other problems.All light bulbs are functional.All toilet seats are firmly attached and free of stains.
APPLIANCE preparation checklist

HVAC system operating normally with new filters installedAll kitchen and other appliances operating normallyAll sinks and other fixtures operating normally"Tag" water heater shut-off valve for easy identification by the tenant
PLUMBING preparation checklist

All sinks and other fixtures operating normally"Tag" the house main water supply shut-off valve for easy identification by the tenant
ELECTRICAL preparation checklist

Electrical outlets, switches, light fixtures, and ceiling fans all operating normallyElectrical breaker box to code"Tag" main house circuit breaker shut off for easy identification by the tenant
Please take note of your rental property appliances (personal property), you will need this information for the lease:

A/C Window Unit (different from central HVAC)Ceiling Fan(s)Central Vacuum and EquipmentDishwasherFreezer (stand-alone)Garbage DisposalHVAC (central heating, ventilation, and air conditioning)Ice Maker (stand-alone)Irrigation SystemMicrowave OvenRange/Oven (electric)Range/Oven (gas)Kitchen refrigeratorWine refrigeratorGarage refrigeratorSecurity Cameras and EquipmentWasher/Dryer (electric)Washer/Dryer (gas)Water Heater (electric)Water Heater (gas)Water SoftenerOther
Additional information that will be needed to complete your lease

Lease creation guidance will be provided later in the process
Lawncare and General Landscaping Maintenance*

Make this a tenant responsibility (recommended)Will be provided by the Owner (not recommended unless multi-unit property)
Lawn Pest Control: we recommend https://freedompestcontrolfl.com (professionally managed lawn chemicals and fertilizer)*

Make this a tenant responsibilityWill be provided by the Owner (recommended)
General Pest Control: we recommend https://freedompestcontrolfl.com (roaches/bed bugs/ants/etc.)*

Make this a tenant responsibility (recommended)Will be provided by the Owner. If the Owner takes this responsibility, there could be some large expenses such as flee or bedbug removal
Gated Community Code (make note for the tenant)
Garage Keypad Code (make note for the tenant)
Security System Code (make note for the tenant)
Mailbox Number (make note for the tenant)
Air Conditioner Filter Size(s) (make note for the tenant)
Please include filter sizes for all HVAC units
Utilities that will be paid for by the owner

None. All utilities paid for by the tenantWater utility paid for by the ownerSewer utility paid for by the ownerPower utility paid for by the ownerGas utility paid for by the ownerOther
Current Power Utility Company

Clay Electric: https://www.clayelectric.com/JEA: https://www.jea.com/FPL: https://www.fpl.com/Beaches Energy: https://www.beachesenergy.com/Other
Current Water Utility Company

Clay Utility: https://www.clayutility.org/JEA: https://www.jea.com/FPL: https://www.fpl.com/Will be included in rent (ex. water provided by HOA)Other
Current Gas Utility Company

Peoples Gas (TECO): https://www.peoplesgas.com/No gas at this propertyOther
Pool located on the property (not a community pool)*

No PoolWe have a pool, and the landlord will be responsible for all maintenance and upkeepWe have a pool, and the tenant will be responsible for all maintenance and upkeepOther
All loans, all home warranties, and any insurance-type services such as termite bond or tenant-homeowners insurance ("fire policy") should be managed by the homeowner directly

Easy peasy!
Owners are advised to inquire about updating insurance to facilitate a tenant (your homeowner's policy type will likely change)

For sure!
Homeowner's Association Management
This is likely the management company that receives your HOA payments
Resident Services Email
example@example.com
Resident Services Phone Number
Community Amenities Included

Age Restricted CommunityClub FacilitiesClubhouseSaunaTennis coutrsBasketball fieldsFootball fieldsPlaygroundGolf courseDock/pierBoat slip commonBoat ramp commonBoathouseExcercise roomGame roomRV / boat parkingAirplane hangerRunwayHorse stallBike pathWalking / jogging pathNature trailsManned securityGarbage pickupCommunity garbageVehicle wash areaMedia roomBeach accessOther
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Property preparation checklist

Additional information that will be needed to complete your lease