STALLHOLDER EXPRESSION OF INTEREST APPLICATION FORM

Please read and complete all required fields NO LATER than Friday 15 November, 2024.  

Please note: There is power avaliable for a LIMITED number of stalls and IS NOT GUARANTEED. 

This is an application only and subject to approval by Cowra Tourism Corporation. Cowra Tourism Corporation reserve the right to accept or reject any application.

(If an application is unsuccessful, payment will be refunded and the applicant notified.)

If you require a powered site:

Please note powered sites are limited and are not guaranteed until application is accepted. Power leads are NOT supplied. Stallholders must provide their own extension leads. All leads must be tested and tagged by an electrician and suitable for external use. Leads must be taped down. Any use of power not stipulated on application form will result in disconnection of power on site by event organisers.

Do you require your vehicle or trailer onsite during the event? (If yes, please provide reason. E.g. Food Truck, Ice Cream Van, Coffee Van etc). 

Will you be serving/ retailing food at the event? (If Yes, please provide detail on the type of food you will be retailing. E.g. Hot lamb rolls served from slow cooker, Hamburgers cooked on BBQ)

IMPORTANT NOTE: Food vendors retailing Potentially Hazardous Foods will be required to adhere to NSW Food Authority standards and may be required to supply their own 3 sided marquee for this event. Event organisers will liaise with stallholders affected by these regulations during application process.

TERMS AND CONDITIONS

All stallholders must be covered by Public Liability Insurance.

Please note that as the Market is held on Cowra Council operated land, the minimum coverage required is $20 million. Stalhholders must supply Cowra Tourism with a copy of their Public Liability Certificate of Currency when paying for their stall. If this is not provided, the stallholder will be unable to set up on the day of the event.

 

FOOD & LIQUOR STALLS

You will need to comply with the NSW Food Authority "Guidelines for Food Businesses at Temporary Events". To obtain the guidelines for temporary events refer to the NSW Food Authority website. (www.foodauthority.nsw.gov.au) and follow the prompts; click on "Retail" and navigate to "Markets & Temporary Events" and then, "Food Safety Controls" and open the document "Guidelines for Food Businesses at Temporary Events". 

You will also need to determine if your stall requires a Food Safety Supervisor (FSS) Certificate, and if so, a copy of your Food Safety Supervisor Certificate will need to be provided with your application. For example, your stall will need a FSS if you are processing and selling food that is ready to eat (i.e., making and selling ham and salad sandwiches): plus the food is potentially hazardous (i.e. requires temperature control and the food and is not sold in the suppliers original packaging)

At present, not-for-profit community and charity causes do not need a FSS Certificate. 

Stallholders who are retailing 'potentially’ hazardous foods may require a specific marquee set up to ensure they are adhering to NSW Food Authority Guidelines. Based on the information supplied on this application form, stallholders who are affected by these conditions will be contacted by event organizers during the stallholder application process. 

For information, please refer to NSW Food Authority https://www.foodauthority.nsw.gov.au/ or, alternatively contact Cowra Shire Council Ph: 6340 2000. 

Please ensure that you have a copy of your Food Safety Supervisor Certificate (if required) readily available on the day of the event.

 

Alcoholic Beverage Stalls: 

All stalhholders selling alcoholic beverages must comply with the requirements set by the Office of Liquor, Gaming & Racing or as stipulated by Cowra Tourism, which may include displaying appropriate signage, plastic glassware, etc. For further information visit the Office of Liquor, Gaming & Racing website: www.liquorandgaming.nsw.gov.au 

Please ensure that all staff manning the stalls have a CURRENT RSA card and that it is on them at ALL TIMES. Please also provide copies of these with your application.

NOTE - THERE ARE NO SALES BY THE GLASS - CLOSED BOTTLED SALES ONLY. 

I have completed and attached the following: 

My Certificate of Currency for public liability insurance for $20 million (REQUIRED) 

My Food Safety Supervisor Certificate - (if applicable)

I have provided a copy of relevant Liquor Licence & RSA Cards (if applicable)

I have read and agree to comply with ALL the Christmas Festival Terms & Conditions outlined below. 

SITE FEES

A receipt will be issued and emailed to stallholders once payment is processed.