• 2025 Annual Meeting | Exhibitor Registration Form

    2025 Annual Meeting | Exhibitor Registration Form

    May 2-3, 2025 | Westin Arlington Gateway

  • If you would like to exhibit at the 2025 Annual Meeting of the VSO, please complete the following application and submit it no later than April 22, 2025.

    All exhibitor fees must be paid in full prior to the conference.

    Tax ID: 54-2024436.

  • Company Information

  • On-Site Contact Information

    Please review the prospectus for the number of registrations in each support level. Additional name badges can be purchased if you require additional representatives on-site.

  • Exhibitor Directory

  • For inclusion in the online Exhibitor Directory, please provide the information below. If you attended our 2024 meeting and don't have any updates, please write "use last year's information" in the field below. See the 2024 exhibit hall here: 

    https://vso-hns.org/2024-virtual-exhibit-hall

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  • Check Payment:  Make check(s) payable to: Virginia Society of Otolaryngology

    Send payment to:

    VSO Exhibitor Payment
    Attn: VSO Director
    2821 Emerywood Parway, Ste. 200
    Richmond, VA 23294

  • Categories:All
    All
    Exhibit Opportunities
    Sponsorship Add Ons
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                        Exhibit Opportunities
                        Silver Level Includes one 6ft exhibit table & one complimentary registration to all meeting sessions | Participation in “Play to Win” where participants visit each exhibit booth and enter a raffle | Specific signage as Silver Level Contributor in meeting material, website and Your company’s information in the virtual Exhibitor Directory (company description, links, representative contact information, etc.) | Recognized at podium by Society President as Silver Level Contributor | Attendee list provided in onsite packet
                        $2,073.00
                          
                        Gold LevelAll Silver level benefits, but includes two complimentary registrations | Specific signage as Gold Level Contributor in meeting material, website and Virtual Exhibitor Directory | Recognized at podium by Society president as Gold Level Contributor | One social media posts about company’s attendance at meeting | Attendee list emailed before and after the conference
                        $3,628.00
                          
                        Platinum LevelAll Gold level benefits, but includes three complimentary registrations | TWO 6 ft exhibit tables | Priority placement in exhibit hall | Listed as Platinum Level Contributor in meeting material, website and Exhibitor Directory | Recognized at podium by Society president as Platinum Level Contributor | Two social media posts about company’s attendance at meeting | Attendee list with contact information emailed as requested
                        $5,182.00
                          
                        Previously RegisteredSelect only if you have previously registered, but you need to select an ADD ON option from the list below.
                        $ Free
                          
                        Sponsorship Add Ons
                        ADD-ON: Lunch SponsorRecognition as the lunch sponsor in all meeting material, both printed and online | Have your company sign greet attendees when they break for lunch | Podium announcement of company support by VSO President
                        $3,110.00
                          
                        ADD-ON: Resident Session SponsorRecognition as Resident Session sponsor in all meeting material, both printed and online | Have your company sign greet attendees during Resident Poster Session | Podium announcement of company support by VSO President
                        $2,080.00
                          
                        ADD-ON: Refreshment Break SponsorRecognition as Refreshment Break sponsor in all meeting material, both printed and online | Have your company sign greet attendees when they break during sessions | Podium announcement of company support by VSO President
                        $1,037.00
                          
                        Additional Rep BadgesSelect if you need to pay for additional reps to attend the meeting over and above the number included in your exhibit fee. Reps may not rotate. Price is per person, per day.
                        $105.00
                          
                        Total
                        $0.00
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                        Please click one of the PayPal options to complete payment and submit the form.

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