1. Venue site is located at Clark Gardens Botanical Park; 567 Maddux Rd; Weatherford, TX 76088.
2. Depending on the date chosen, set up may be allowed to happen the day before the event. This will be visit with on a case by case basis. All set up must occur during business hours, 8:00am - 5:00pm, and be prearranged with Clark Gardens.
Breakfast food vendors agree to be set up and ready to serve by 8:00am.
Lunch food and all other vendors agree to be set up and ready to serve by 11:30pm.
3. Take down – Breakfast vendors may stop serving as early as 11:30am. Lunch vendors agree they may not tear down until the event ends at 5:00pm, or once completely sold out. We ask that take down be completed within one hour of the event end time.
4. A list of vendor employees’ names, that will be on site working, must be given to Clark Gardens one week prior to the event.
5. Clark Gardens will make every reasonable effort to maintain a secure environment. The gardens are locked each night at closing. However, Clark Gardens shall not be responsible for the safety and security of any property, employees, visitors or customers from theft, injury or damage by fire, accident or any other cause. The Vendor or Exhibitor assumes sole responsibility for any losses or damages resulting from such causes. Clark Gardens does not provide insurance for the benefit of the Vendor or Exhibitor.
NO REFUNDS.
Events will take place rain or shine.
6. By being a part of Grow at Clark Gardens your company will be recognized throughout some of Clark Gardens 2025 Grow advertising methods. Below is a list of the expected channels your company will be advertised on:
- Facebook
- Email Blast (goes out to 3,500+ people)
- Instagram
- Clark Gardens’ Grow Website
7. To secure your company’s spot a one-time payment of $25, per attendance day, is due at the time of signing this agreement. No refunds will be made.
8. Clark Gardens requires a Certificate of Insurance with a minimal amount of a million dollar general liability coverage. The COI must be submitted at minimum of 30 days prior to the event. We require that Clark Gardens is listed as an additional insured with the following details:
Clark Gardens
567 Maddux Rd.
Weatherford, TX 76088