Summer Arts Festival: 
Non-Profit Booth Application

Festival Dates: June 27, 28 & 29, 2025

Deadline to submit: April 25, 2025

Umpqua Valley Arts invites local non-profit organizations and groups to apply to participate in our Summer Arts Festival at a special Non-Profit Booth rate. Our Non-Profit Booths are a special part of our community-focused festival, as they give local organizations and community-building groups an opportunity to share about their mission statement, what they provide to the community, promote their cause, or promote upcoming events they are hosting within the community. Our Non-Profit Booths are a great way to connect with community members and festival guests.

Non-Profit Booth applications are reviewed and selected by UVA Staff to ensure all booth offerings/activities fall in line with our requirements for the festival. When evaluating applications, UVA Staff consider the following details:

• The organization/group applying is an active 501(c) or 501(c)3 organization. Exceptions can be made to this, so please reach out if your organization does not have 501(c) or 501(c)3 status but is still a non-profit.
• What activities/offerings will be available in the booth.
• Consider whether the mission/goal of the non-profit support local arts and culture, engage with and support our community through resources and offerings provided by the organization, and/or provide educational opportunities in general or about specific causes.
• The core mission of the organization and/or cause that is being promoted in the booth is not religious or political in nature.

All applications for Non-Profit booths will be reviewed by UVA Staff after the April 25th deadline. If selected, you will receive notification of your acceptance and information about how to secure your spot in the festival no later than May 5th. 

 

APPLICATION TIMELINE

• Application Deadline: April 25th
• All Non-Profits Notified: No later than May 5th
• Non-Profit Fee Deadline: May 23rd
• Non-Profit Booklet & Move-In Information Sent: May 5th
• Cancellation for 50% refund: May 30th
  
  

APPLICATION REQUIREMENTS

All interested applicants MUST complete the online form in its entirety to be considered for the Summer Arts Festival. Submissions made using slides, physical cds/tapes, paper applications, or emailed resumes/CVs and digital music/video files will not be accepted. 

NON-PROFIT BOOTH FEES

It is FREE for interested non-profit organizations/groups to apply for a booth. If your organization is accepted, UVA Staff will then reach out to you by phone to discuss the Non-Profit Booth Fee with you. This is a $75 flat fee, and is due to UVA by 6pm on May 23rd. If your registration fee is not received by May 23rd, you may forfeit your spot in the 2025 Summer Arts Festival. 

NON-PROFIT BOOTH INFORMATION

Non-profit booths are allowed to display signs promoting their cause and/or upcoming events. They cannot ask for donations, sell items, give away goods, or offer raffles for fundraising purposes. Signage on booths sponsoring outside parties is limited to 2’x2’ and all activities must be kept within the given 10'x10' booth space. If more space is needed, consider applying for a 10'x20' booth and let UVA Staff know of your needs upon your acceptance into the festival.

UVA reserves the right to require the booth occupant to either modify or remove any material deemed commercial and not appropriate to the booth, and/or remove the non-profit booth from the festival that does not comply with these rules or other festival rules (to be outlined in the Non-Profit Booklet). If you have any questions about festival rules/guidelines, please feel free to email our Exhibitions Coordinator at ashley@uvarts.com.

NON-PROFIT BOOTH FESTIVAL TIMELINE

Non-Profit Booths follow the same schedule as the Art Vendors in the Summer Arts Festival, including set-up days and times. Please see below for a complete timeline of the fesival for all Non-Profit Booths:

• Early Non-Profit Check-In and Early Load-In: Thursday, June 26th from 3pm-8pm
  (One lane of Harvard will be closed and available to load-in from the street during select times that will be outlined in the Booklet and Move-In Information.)
  
• Non-Profit Check-In and Main Load-In: Friday, June 27th from 6am-9:30am
  (One lane of Harvard will be closed and available to load-in from the street during select times that will be outlined in the Booklet and Move-In Information.) 
  
  
• Festival Hours June 27th: 10am-8pm (Art Vendors & Non-Profits), 11am-9pm (Entertainment and Food Vendors)
  
  
• Festival Hours June 28th: 10am-8pm (Art Vendors & Non-Profits), 11am-9pm (Entertainment and Food Vendors)
  
  
• Festival Hours June 29th: 10am-4pm (Art Vendors & Non-Profits), 10am-4pm (Entertainment and Food Vendors)
  
  
• No opening late, closing early, or leaving the festival early during all three days. All Non-Profits are required to be open 10am-8pm Fri & Sa, and 10am-4pm on Sunday.
  
  
• Load-Out: Begins Sunday, June 29th at 4pm and is completed by 7pm. 
  (One lane of Harvard will be closed and available to load-out from the street during select times that will be outlined in the Booklet and Move-In Information.)