I hereby declare that I have read and accepted the terms and conditions of the participation contract and agree to abide by the Rules and Regulations of Glow Lethbridge - Twinkle Town Market, and any agreements which may be imposed by the relevant authorities of Lethbridge & District Exhibition (LDE) as a condition of allotment of space.
We hereby sign and agree to be bound by the following:
1. Due to limited space, vendors will not be permitted to select their location.
2. Vendors must attend the Marketplace for all the dates and hours selected; partial attendance will not be considered.
3. LDE reserves the right to move booth placements at any time if required.
4. Vendors are to wait for approval of confirmation before contacting Lethbridge & District Exhibition to submit payment.
5. A $200 booth deposit must be received 5 business days upon application approval or booth spaces will be released to waitlisted vendors. Booths will not be held past the deposit due date.
6. Payment must be received in full by November 6, 2024, or booth spaces will be released to waitlisted vendors.
7. Vendors must not sublet or share booth space with any other business or vendor.
8. Direct selling is only allowed within booth space.
9. Lotteries and 50/50 programs are not permitted. No purchase-necessary draws are permitted but must take place within booth space.
10. Vendors must wear provided vendor badges in their booth. 2 vendor badges will given per 10 x 10 space. Additional vendor badges will not be for sale.
11. All vendors will be provided 2 folding chairs, 6’ skirted table, 8’ back drape, and 3’ side drape for their booth.
12. Signage must be professionally printed, free-standing (no tacks, nails or tape may be used on walls or floors), no taller than 12 feet, and must remain within booth space.
13. LDE is not responsible for lost or stolen goods.
14. Parking is not included for vendors.
15. Camping is NOT permitted on-site.
16. Lethbridge & District Exhibition reserves the right to cancel booth space if vendors are breaking agreed-upon terms.
17. Vendors acknowledge that all rights, titles and interests in the video(s) and/or photograph(s) taken during Glow Lethbridge being original works, belong to Lethbridge & District Exhibition for marketing purposes.
18. No vendor will have exclusive rights to products. Other vendors will be permitted to sell similar products. Price undercutting will not be permitted.
19. No threatening or aggressive behaviour toward Lethbridge & District Exhibition employees, contractors, security, members of the public, or other vendors will be tolerated.
20. No helium or propane cylinders are permitted in the Agri-food Hub & Trade Centre. Helium balloons are also not permitted within the facility.
21. No animals except certified service animals are permitted in the Agri-food Hub & Trade Centre.
22. No smoking of cigarettes, vaping or marijuana is permitted inside the Agri-food Hub & Trade Centre.
23. Forklift service will not be available. However, vendors will have access to flatbed carts for move-in/out.
24. All food and/or beverage vendors must comply with the Alberta Health Food Safety Regulations, which includes submitting a Special Event Food Vendor Notification to both LDE and AHS.
25. All personal service vendors (face paint/makeup, temporary tattoos, Henna, etc.) must comply with Alberta Health Services Regulations and must submit a Temporary Personal Services Vendor Notification to both LDE and AHS.
26. LDE may at any time at its discretion, remove the vendor, and/or its employees/volunteers from campus for any violation of this contract.
27. No sale of weapons (knives, swords, blades, guns etc.) will be permitted.
28. All Vendors must enter the venue via the back-of-house loading zone. Load-in/out through the main entrances of the venue is NOT permitted.
29. For load-in/out vehicles must enter the loading zone via the north parking lot and immediately move their vehicles once unloaded.
30. Vehicles are NOT permitted to drive into the venue to unload.
31. Equipment, carts, pallet jacks, etc. are not permitted in the event space until the guests have cleared the space.
32. Vehicles are not permitted to park in the loading zone; this area is strictly for unloading.
33. Children 15 years or under are not permitted to enter the back of the house corridor without adult supervision.
34. Under no circumstances can anyone other than LDE staff make electrical service connections or repairs.
35. Electrical cords will not be provided by LDE. Vendors must provide their extension cords, as power may not be located directly within reach of their booth.
36. Electrical cords must be organized and properly covered so as not to present a tripping hazard.
37. The only tape permitted to be used on the floors of the venue is gaffer’s tape. All other kinds of tape, tacks, nails, screws, and other items that may cause damage are NOT permitted.