CARTERVILLE FIRST UNITED METHODIST CHURCH FELLOWSHIP HALL USE & RENTAL AGREEMENT FORM

 

Building Use Approval Process

1) The purpose of use including any event content must not be in conflict with First United Church's (CFUMC's) mission and core values.

2) Rental of the CFUMC facility will be limited to the Fellowship Hall. Other areas in the building may be scheduled for other purposes at the same time.

3) Rental Request & Approval:

• Complete the Building Use Policy & Rental Agreement Form (this form) to start the rental process and submit to Esther Phillips, Church Secretary at CFUMC.
• The deposit (see amount below) will be required to secure the facility. CFUMC reserves the right to keep the deposit in the event that there is breakage, damage or failure to clean and restore building to original condition. This includes dishes washed, dried and put away and placing trash in parking lot dumpster.
• FINAL PAYMENT is due the week of the event.

 

Building Use Policy

1) CFUMC functions and activities have priority over other renters. Rental applications are considered in the order received.

2) In the case of ongoing use, such as weekly or monthly rental of facilities, CFUMC reserves the right to preempt use of the facilities. In such cases at least two weeks' advance notice will be sent to the contact person for the group.

3) Freestanding candles, devices that might overload electrical circuits, or anything else that might be deemed a fire hazard are prohibited.

4) No alcoholic beverages or controlled substances are allowed in the building or in the parking lot or surrounding land. Smoking is not allowed in any part of the building or immediately outside our facility.

5) Nothing may be attached to walls, pews, ceilings, or floors that might damage them. All decorations must be removed.

6) Renters are required to remain in areas specified in the agreement, and are responsible for keeping group participants confined to those areas.

7) Children may be present only in the direct care of responsible adults. They must never be left unattended on church premises at any time.

8) At the conclusion of each event, upon leaving the building, you must make certain that:

• All lights and appliances are off.
• Garbage and trash is disposed of properly in dumpster in the church parking lot.
• The room is returned to its condition before the meeting - including the arrangement of tables and chairs.
• The floor is vacuumed, if needed. If carpet has been stained, please use carpet stain remover. Vacuum and stain remover are in Janitor's closet.
• All eating and preparation surfaces are washed clean. All dishes or other kitchen items are washed, dried, and put away or dishwasher started.
• No food items are left on the premises or in the refrigerator or freezer.
• Garbage disposal must be clean.
• Thermostat returned to original setting.

9) CFUMC assumes no responsibility for the use of the building and facilities by the tenant and has no liability to the user for such use, and further the user agrees to indemnify and hold CFUMC harmless from all third party claims, liability or damages arising out of such.

10) CFUMC reserves the right to cancel or change this agreement at any time due to ministry activities and needs.

11) Building keys must be returned within one week of the event or CFUMC reserves the right to retain the deposit.

12) Any non-profit groups that use CFUMC facilities on a regular basis at no cost will review and sign this agreement in January of each year and designate a contact person in case CFUMC needs to communicate.

 

Rental Deposit & Fees 

1) The facility is considered reserved when the deposit is made.

2) Room rental fees will be assigned based on specific room request in accordance to the Rental Chart schedule below.

 

Signed by Person Responsible for Event:

Agrees to Carterville First United Methodist Church's building regulations.

Times Requested (including set up and clean up):

 

*In the event a Ministry or non-profit group does not comply with the items listed in section 8) above, a $25 cleaning fee will be assessed.

This includes dishes washed, dried and put away and placing trash in parking lot dumpster.

Signed by Person Responsible for Event:

Agrees to Carterville First United Methodist Church's building regulations.