Volunteers Sign Up Form

Volunteer for the IWC Charity Bazaar on December 1 at the Hyatt Regency Belgrade and help support women in need. Your involvement is crucial to the success of this initiative. Thank you for considering joining our team!

Cultural Programme
Cultural Programme Volunteers will support backstage operations to ensure smooth performances. Their responsibilities include managing performer arrivals, setting up the dressing room, providing refreshments, ensuring the stage is ready, and checking that all equipment is functioning properly.
Minimum number of volunteers per performer: 1

Kids Corner
Kids Corner Volunteers will help create a safe and engaging environment for children, allowing parents to explore the bazaar. Responsibilities include setting up and cleaning, assisting with activities, and ensuring safety by monitoring for any unsafe situations.
Minimum number of volunteers per slot: 2

Media and VIP Registration Desk
Media and VIP Volunteers will welcome and register VIPs and media at the entrance, providing information and directions as needed.
Minimum number of volunteers per slot: 2

Photography
An event photographer will document the bazaar with high-quality photos and videos for promotional materials and social media.
Minimum number of volunteers per slot:2

Entrance: Ticket Desk Volunteers
Ticket Desk Volunteers will sell entrance tickets while welcoming attendees and providing general information. They will also promote the raffle and sell raffle tickets, as well as manage lost and found items if necessary.
Minimum number of volunteers per slot: 4

Entrance Checkpoints
Entrance Checkpoints Volunteers will check tickets, guide visitors, and provide event information as needed.
Minimum number of volunteers per slot: 4

Raffle
Raffle Volunteers will assist with securing and communicating with raffle sponsors and following up with prize winners. Their tasks include setting up the raffle booth, selling tickets, and announcing winners. After the event, they will help pack up and inventory any remaining prizes and materials.
Minimum number of volunteers per slot: 4

Logistics
Logistics Volunteers will greet event participants, provide directions, and answer questions. They will assist with venue setup, manage delivery flow at unloading docks, oversee refreshment stations, and handle food disclaimer forms.
Minimum number of volunteers: 7

Backup Volunteers
Backup Volunteers provide essential support to fill any last-minute gaps or address unforeseen circumstances that may arise. If you have no specific volunteering preferences, this is a great opportunity to contribute!

Bazaar Secretary
The Bazaar Secretary will assist with day-to-day tasks related to the bazaar, including communication management, scheduling, documentation, and logistics support. She will help coordinate volunteers, manage supplies, and provide on-site assistance during the event to ensure smooth operations.

Social Media Manager
As part of the Bazaar communication team, the Social Media Manager will engage and manage social media accounts before, during, and after the event. Responsibilities include creating and scheduling promotional posts, sharing updates, interacting with followers, and capturing live moments to drive online engagement.

More details about specific tasks and responsibilities will be provided after sign-up. 

Volunteer Agreement: By signing up, I agree to commit to my selected role and understand that I will be representing the International Women’s Club at the event.