Application for a District Grant Award 2025-26

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Welcome to this new process.

If no-one from your club attended the Foundation Seminar in March 2025, then a member of your club needs to complete the RI learning center Rotary Grants Recertification 25/26 course, and save a copy of the certificate for upload during this process.

The Authorisation and MoU form (available in Foundation Resources on the District Website) will also need to have been signed, and will need to be uploaded as the end of this jotform. There is a separate version for district hub members, as the Rotarygbi pilot rules out the use of a hub bank account, hence the district foundation treasurer would manage an award.

Some ground rules:

The maximum award that can be applied for is up to 50% of the project budget but not exceeding £500. However, we welcome joint bids by clubs for larger awards (though each club must themselves be qualified, meet the criteria, and have signed the MoU).

Only one award per Club will be considered in the first instance.

The project must link to one of the Rotary Areas of Focus.

Active Rotarian involvement in the project, beyond providing funds, is required.

Awards cannot be used for fundraising activities or to support the operating, administration, or indirect programme expenses of another organisation.

The use of Rotary Foundation funds for events such as parties, concerts and the like, or the supply of refreshments within other events, will not be approved within the Award calculation.

If the project includes such elements, then the breakdown of the project costs and the Award amount being applied for must show it.

To qualify for an Award, a representative of the club will have attended the Foundation Seminar held on March 2025 or completed the RI learning centre Grants Recertification 25/26 course, and acknowledged the Memorandum of Understanding.

Clubs should have donated at least $25 per member to the Annual Fund in each of the last four Rotary years. Exceptions are made for new clubs (including the district hub) and Rotaract Clubs.

The closing date for 2nd round applications is 2nd Jan 2026 and forms must be sent to the Grants Sub-committee via the Jotform link.

Should you have any queries about the process, please contact Richard Cooper directly.

So, please consider how your Rotary club will demonstrate the objectives of Rotary: serving communities at home & overseas by using an Award from the Rotary Foundation District Grant. Your District Foundation team looks forward to seeing your bids.
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Please verify that you are human* This field is required.
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Club Name* This field is required.
Please Select
Please Select
Alsager
Altrincham
Astley
Biddulph
Bolton Daybreak
Bolton Lever
Bolton with Le Moors
Bramhall & Woodford
Bridgewater Trafford
Bury
Chadderton & Failsworth
Cheadle Royal
Congleton
Crompton & Royton
Culcheth & District
Denton & Audenshaw
Douglas
Dukinfield & Stalybridge
Frodsham & Helsby
Glossop
Golborne Lightshaw
Heywood 2020
Horwich
Hyde
Irlam
Knutsford
Leigh
Lymm
Macclesfield Castle
Manchester
Manchester International Rotaract Club
Middleton
New Mills, Marple & District
Newton-le-Willows
North West England & IOM District Hub
Oldham
Oldham Metro
Onchan
Poynton & District
Radcliffe
Rainhill
Ramsbottom
Rochdale
Rushen & Western Mann
Saddleworth
Sale
Sandbach
St. Helens
Stockport-Lamplighter
Tameside
Tottington & Bury West
Turton
Tyldesley with Atherton
Warrington
Westhoughton
Widnes
Wigan
Wilmslow and District
Worsley
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Club President* This field is required.
First Name
Last Name
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Club President Email* This field is required.
example@example.com
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Club President Phone Number* This field is required.
Please enter a valid phone number.
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Club Foundation Chair* This field is required.
First Name
Last Name
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Club Foundation Chair Email* This field is required.
example@example.com
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Club Foundation Chair Phone Number* This field is required.
Please enter a valid phone number.
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Is the Foundation Chair the Club contact for this project development?* This field is required.
Yes
No
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Please enter the name, email and tel number, of the project lead, if it is not the Club Foundation Chair* This field is required.
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District Hub Member Name* This field is required.
First Name
Last Name
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District Hub Member Email* This field is required.
example@example.com
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District Hub Member Phone Number* This field is required.
Please enter a valid phone number.
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Club qualification for Foundation grants.* This field is required.Which Club member(s) attended the District Grant Management Seminar in March 2025 Name(s)
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To qualify for an Award, a representative of the club will have attended the Foundation Seminar held on March 2025 or completed the RI learning centre Grants recertification 25/26 course (please have the certificate saved on your computer ready for upload)
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Has a club member completed the RI learning centre Grants recertification 25/26 course?* This field is required.
YESNO
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Please Upload Certificate from RI Grants Recertification 25/26 course
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Max. file size: 10.6MB
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Clubs should have donated at least $25 per member to the Annual Fund in each of the last four Rotary years. Exceptions are made for new clubs, direct members and Rotaract Clubs.
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Please enter your club contributions per capita in US Dollars for the following Rotary years* This field is required.Clubs should have donated at least $25 per member to the Annual Fund in each of the four last Rotary years. Exceptions are made for new clubs, direct members, and Rotaract Clubs. This information is readily available from the RI report "Club Fundraising Analysis"
Donations per member 2024/25 in $
Donations per member in 2023/24 in $
Donations per member in 2022/23 in $
Donations per member in 2021/22 in $
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Outline of Project* This field is required.Is the Project
Local
UK
International
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Is your club the lead club for this project?* This field is required.
YESNO
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Which club is the lead for this project?
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Give a brief description of the project including how the need has been identified, the problem to be addressed, where and when it is to take place and typical activites* This field is required. no more than 140 words please
0/140
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Ok
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Option to upload supporting images etc
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Max. file size: 10.6MB
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Active Rotarian involvement in the project, beyond providing funds, is required.
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How will Rotarians actively participate in this project over and above fundraising for it?* This field is required.
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There are seven Areas of Focus under the Foundation Grants model. Which ONE of the following best describes the Area of Focus your project addresses?* This field is required.
Please Select
Please Select
Peace and Conflict Resolution
Disease Prevention and Treatment
Water and Sanitation
Maternal and child health
Basic education and literacy
Economic and community development
Supporting the Environment
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How is it intended that the beneficiaries of the project will maintain the project, or at least its outputs, after the award funding is fully spent?* This field is required. Sustainability
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Awards cannot be used for fundraising activities or to support the operating, administration, or indirect programme expenses of another organisation.

The use of Rotary Foundation funds for events such as parties, concerts and the like, or the supply of refreshments within other events, will not be approved within the Award calculation.

If the project includes such elements, then the breakdown of the project costs and the Award amount being applied for must show it.
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Project Costings* This field is required. please itemise and carry forward the total to the next question on the summary budget
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Normal
Small
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Ok
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The maximum award that can be applied for is up to 50% of the project budget but not exceeding £500. However, we welcome joint bids by clubs for larger awards (though each club must themselves be qualified, meet the criteria, and have signed the MoU).
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Please enter total project cost in £* This field is required.
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How much is your club contributing to this project in £* This field is required.
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How much is your club requesting from the district grant in £* This field is required.maximum of £500 per club
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How much are other Rotary clubs contributing to the Project in £* This field is required.(The clubs will need to meet the saem qualification requirements)
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How much are other clubs requesting from the 1285 district grant in £* This field is required.max £500 per club
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How much is being contributed from other sources in £* This field is required.(letters of participation will be required in due course)
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Calculation Project costing minus funding
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Congratulations - your project cost matches the funding
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Unfortunately, the project funding does not add up to the total project cost. Please can you check the funding.
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Funding Partners
Please identify funding partners. If they are other Rotary Clubs, then they will also need to be qualified
Comments on budget or funding
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Please can direct hub members seek the latest advice from Richard Cooper, District Rotary Foundation Chair re relevant Memo of Understanding
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The Authorisation and Memo of Understanding is available for download here.

Please complete, and save it for upload.
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Signed Authorisation and Memo of Understanding* This field is required. available on district 1285 website, please upload signed version
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Max. file size: 10.6MB
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Bank Account Requirements

In the event that the club receives an Award, club agrees to:

a. Have a bank account that is separate from that used to account for the club’s administration activities (ie not co-mingle funds belonging to club members with Award funds).

b. Ensure that the bank account:

i. Requires a minimum of two Rotarian signatories for disbursements.

ii. Is a low, or non-interest-bearing account.
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Confirmation of Rotary Club Charity Account Bank Details* This field is required. this info will require validation prior to award payment
Bank Account Name
Bank Account Sort Code
Bank Account Number
Are there any plans to change this bank account?
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Your name* This field is required.
First Name
Last Name
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Your Email Address* This field is required.
example@example.com
Confirm Email
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Signature* This field is required. Verifying accuracy of info
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