SFNS 76th Annual Meeting Exhibitor Prospectus and Application 2025

SFNS 76th Annual Meeting Exhibitor Prospectus and Application
Dear Supporters,

The San Francisco Neurological Society is pleased to invite you to participate as an Exhibitor during the 2025 SFNS Annual Meeting taking place March 21-23, 2025, at the Meritage Napa (875 Bordeaux Way, Napa, CA 94558).

Exhibit prices are for THREE days. All exhibitors will be provided with a six-foot table for the promotion of products or services in a room separate from the CME activity. Our policies for commercial support are within the ACCME guidelines. We anticipate 150 in attendance.

TO RESERVE A TABLE:

1. SUBMIT AN APPLICATION

2. SUBMIT PAYMENT

Applications and payment must be received to reserve your table. Tables are first come first served as space is limited. The San Francisco Neurological Society is a medical society, but not a charitable organization, and is incorporated as a non-profit 501(c)(6). Our Tax ID # is 51-0478773.

Download the SFNS W9 here.

SFNS mailing address:
1100 Melody Lane, Suite 2003
Roseville, CA 95678.

Sincerely,

Amanda Pacia, Executive Director
San Francisco Neurological Society
Our Mission

The purpose of the San Francisco Neurological Society is to increase, improve and disseminate knowledge of the nervous system and to improve the practice of neurology and neurological surgery within the area of the Society’s influence.

Target Audience

Neurologists, neurosurgeons, neuroradiologists, neuropsychologists, residents, nurses, nurse practitioners, neuropediatricians and allied health professionals.

EXHIBITING INFORMATION:

All tables will be labeled by company name when you arrive.
- All exhibitors receive one 6-foot table and 2 chairs for a tabletop display
- All commercial exhibits take place in a separate room from the CME activity.
- Breakfast breaks and coffee breaks will take place in the exhibit hall
- Commercial support representatives may sit in and listen to the CME activity for educational purposes, but may not participate in Q&A or the CME evaluations nor bring any materials or advertising into the CME activity.
Exhibit Hall Hours (Preliminary and subject to change)

Set-up times and detailed instructions will be sent closer to the meeting dates.

The exhibit hall will be open during the duration of the meeting. Please refer to the agenda for the scheduled breaks.

Exhibits are pre-assigned spaces. Those who sign up for higher tiers will receive a prime table location.
Extras (includes signage, recognition in meeting app for all 3 days of the annual meeting):

- Coffee sponsorship: $2,500
- Breakfast sponsorship: $5,000

Company name*
Primary Contact person*

First NameLast Name
Primary Contact email*
example@example.com
Admin Contact (payments, accounting, etc)*

First NameLast Name
Admin Contact email*
example@example.com
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Each sponsorship tier includes name badges for 2 booth reps. Additional booth reps can be added for $150 each.
Booth rep #1*

First NameLast Name
Booth rep #1 email*
example@example.com
Booth rep #2

First NameLast Name
Booth rep #2 email
example@example.com
Additional booth reps ($150 each)
Please select your exhibitor level so we can reserve your table:*

Diamond: $20,000Platinum: $15,000Gold: $12,000Silver: $7,500
Extras (includes signage, recognition in app, and recognition in agenda for all 3 days of the annual meeting):

Coffee sponsorship: $2,500Breakfast sponsorship: $5,000
Select method of payment:*

CheckCredit card (plus 3.5% credit card processing fee)
Invoices will be sent to the primary contact indicated on this form.

If paying by check, please make it payable to the San Francisco Neurological Society and mail to the address below.

SFNS
Attn: Amanda Pacia
1100 Melody Lane, Suite 2003
Roseville, CA 95678

Payment must be received by March 1, 2025.
AGREEMENT

The San Francisco Neurological Society (SFNS) is committed to the continuing medical education (CME) of its members, designed to improve and enhance critical thinking and analysis of the latest neuroscientific information, to help promote innovation in the basic sciences, and to increase competence and improve practice performance and thereby patient care in the clinical sciences. This is accomplished by providing diverse, advanced, relevant, judicious, challenging and sometimes controversial information in the neurosciences, provided through didactic programs and scholarly debate. Our CME activities are independent of the control of commercial interests.

As part of this commitment, the SFNS has outlined in this written agreement the terms, conditions, and purposes of Exhibitor support for its non-CME activities only, which are concurrent but in a separate room from the CME program.
TERMS, CONDITIONS, AND PURPOSES

Independence

1. The CME activity is for scientific and educational purposes only and will not promote any specific proprietary business interest of the Commercial Interest.

2. The Accredited Provider is responsible for all decisions regarding the identification of educational needs, determination of educational objectives, selection and presentation of content, selection of all persons and organizations that will be in a position to control the content of the CME, selection of education methods, and the evaluation of the activity.

Appropriate Use of Commercial Support

3. The Accredited Provider will make all decisions regarding the disposition and disbursement of the funds from the Commercial Interest.

4. The Commercial Interest will not require the Accredited Provider to accept advice or services concerning teachers, authors, or participants or other education matters, including content, as conditions of receiving this gift.

5. All commercial support associated ith this activity will be given with the full knowledge and approval of the Accredited Provider. No other payments shall be given to the director of the activity, planning committee members, teachers or authors, joint sponsor, or any others involved with the supported activity.

6. The Accredited Provider will upon request, furnish the Commercial Interest documentation detailing the receipt and expenditure of the commercial support.

Commercial Promotion

7. Product-promotion material or product-specific advertisement of any type is prohibited in or during the CME activity. The juxtaposition of editorial and advertising material on the same products or subjects is not allowed. Live or enduring promotional activities must be kept separate from the CME activity. Promotional materials cannot be displayed or distributed in the education space immediately before, during or after a CME activity. Commercial Interests may not engage in sales or promotional activities while in the space or place of the CME activity.

8. The Commercial Interest may not be the agent providing the CME activity to the learners.

Disclosure

9. The Accredited Provider will ensure that the source of support from the Commercial Interest, either direct or “in-kind,” is disclosed to the participants, in program brochures, syllabi, and other program materials, and at the time of the activity. This disclosure will not include the use of a trade name or a product-group message. The acknowledgment of commercial support may state the name, mission, and clinical involvement of the company or institution and may include corporate logos and slogans, if they are not product promotional in nature.

The Commercial Supporter and the SFNS agree to abide by all requirements of the ACCME Standards for Commercial Support.
Agreed by Authorized Representatives*

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