New Membership Registration Form

Please note that for Introductory Program fencers, this form is used for contact information and liability purposes. You are not required to purchase a membership unless you are promoted to the Pre-Competitive Youth or Teen levels.

Parental Consent & Release from Liability (if under 18)

I hereby authorize organizers, their agents, and their representatives to seek emergency medical attention for my child while in their custody. While I understand organizers will attempt to contact me, I agree the organizers shall be in no way responsible for the outcome of such medical treatment and hereby release them of all liability.

1. All members are expected to treat their coaches, teammates and visiting fencers with respect, meaning free from discrimination or harassment on the basis of race, color, religion, gender, sexual orientation or neurotype. Any speech or behavior deemed inappropriate, offensive, or disruptive will not be tolerated.
   
   
2. Fencers will always wear a mask if they are: (1) engaging in partner drills, (2) taking a private lesson with a coach, (3) fencing an opponent, (4) demonstrating a fencing move or (5) standing on a strip next to other fencers. If you repeatedly do not adhere to these rules, you will be asked to leave the facility.
   
   
3. Students must pay attention to the coach’s instruction at all times. When attempting new fencing skills, follow directions carefully so as to ensure the safety of yourself and others around you. 
   
   
4. Please make sure to be aware of your surroundings, especially when you are in the vicinity of active drills or fencing. Keep your eyes open and choose routes that are as out of the way of active fencing as possible. Never walk across a fencing strip used by two fencers.
   
   
5. Never walk with your foil tip anywhere but pointing down to the ground.
   
   
6. If you are doing drills or fencing another fencer, please be cognizant of obstructions behind him/her. You need to stop the bout and warn them if there is something in the way.
   
   
7. There is no running around (unless it is for warming up or is part of a game that is played in class) or horseplay. You cannot retaliate or hit another fencer hard on purpose during partner drills or fencing. If we observe any of this behavior, you will be asked to leave immediately.
   
   
8. You must wear a full fencing uniform consisting of an approved mask, white jacket, plastron, chest protector (mandatory for female fencers), knickers (no exceptions), lamé and a glove. No shorts, jeans, sweatpants or leggings are allowed. Uniforms must be kept in clean and safe condition. Please ensure you are washing your whites weekly. Outdoor sneakers are not permitted; you should only wear non-marking, indoor sneakers that are exclusively used for fencing.
   
   
9. Please notify the coaches if you have any medical conditions that will prevent you from fully participating in the classes and consult your doctor for medical clearance for any conditions/injuries.
   
   
10. If you sustain any head injury in class, we ask that you immediately step away from the fencing class and consult a doctor. We will be following USA Fencing’s Concussion Protocol and will not permit you to re-enter class until you are medically cleared.
    
    
11. No drugs or alcohol are allowed in the fencing club, no exceptions. If you are found to be under the influence of a substance, you will be asked to leave.
    
    
12. Any damage incurred to Polaris Fencing Center’s equipment or facility due to negligence will be the financial responsibility of the person(s) who caused the damage.

I verify that I have read, understand and agree to be bound by the safety rules at Polaris Fencing Center. Furthermore, I understand that as in any athletic activity, there is a risk for injury from fencing and I (or my child) accept the risk willingly. I hereby release Polaris Fencing Center and all employees herein from all responsibility for injuries incurred and authorize Polaris Fencing Center to request medical treatment as necessary.

Private lessons are a limited, high-demand coaching resource and are assigned as dedicated weekly time slots based on each Member’s program package. To maintain scheduling integrity, a minimum of 48 hours’ notice is required to cancel or reschedule a private lesson. Lessons canceled with fewer than 48 hours’ notice are not guaranteed to be rescheduled. Lessons canceled within 24 hours, or missed without notice, are forfeited and not eligible for rescheduling or refund.

Members may reschedule no more than two (2) private lessons per calendar month, provided proper notice is given, and those rescheduled private lessons must be within the same month. Any reschedule request(s) beyond two (2) per month may be treated, at Polaris Fencing Center’s sole discretion, as a missed lesson(s) and forfeited. The Club reserves the right to modify scheduling privileges, deny advance bookings, require prepayment, or impose disciplinary action for repeated abuse of scheduling policies.

Repeated failure to attend scheduled group classes or private lessons, chronic late cancellations, reserving lesson times without use, or otherwise restricting access to coaching resources may constitute grounds for suspension or termination of membership.

Polaris Fencing Center reserves the right, in its sole discretion, to suspend or terminate membership at any time for cause, including but not limited to violations of Club policies, safety rules, codes of conduct, attendance requirements, or failure to follow staff or coach instruction. Conduct deemed disruptive, unsafe, unethical, or detrimental to the Club, its Members, or its operations may result in immediate action. Termination decisions are final, and unused fees, dues, or prepaid amounts are forfeited unless otherwise required by law. The Club is not obligated to provide an appeals process.

Membership cancellations take effect 30 days from the first day of the following month. For example, cancellation on October 15 results in membership remaining active through November 30, and applicable November program fees will be charged. Credits, if issued, apply only to future months; prior payments are non-refundable.

I had read and understand Polaris Fencing Center’s club membership, group class and private lesson cancellation and rescheduling policies and monthly program crediting policies. 

1. Program package and membership rates are not refundable or transferable. If a membership or program package is canceled prior to its expiration date, the remaining portion of the service will not be refunded.
   
   
2. All returned check fees will be paid by the owner of the check.
   
   
3. Annual and semi-annual membership fees as well as quarterly/monthly program fees can be paid via personal check, cash, Zelle or credit card. Customers will incur a 3.75% credit card service fee if credit card is chosen as the preferred payment option.
   
   
4. All members are required to have a credit card on file. If a member opts to pay with cash, check or Zelle, the fee is due by the 15th of the previous month for the following month's program fee.
   
   
   1. If payment via cash, Zelle or personal check is late, the member will be auto-charged on the 1st of the month via the credit card on file and will be responsible for incurred credit card processing fees.
      
      
5. Any additional incurred charges such as: equipment rentals or repairs or can only be paid via cash, Zelle or personal check.
   
   
6. Introductory fencers will only have the options of starting their package either the 1st or 15th of the month.
   
   
7. During the transition from Introductory to the Pre-Competitive Programs, the child is required to (1) sign up for a club membership and (2) pay for the pro-rated Pre-Competitive fee (i.e., if a child is promoted to the Pre-Competitive Program the second week of the month, they will be charged 50% of the monthly fee for the Pre-Competitive Program) unless the child is opted into the trial Pre-Competitive Youth program (in effect as of January 2026). If that is the case, the child may remain in the trial Pre-Competitive Youth for up to three months without paying for a club membership.

 I have read this release before signing below and I fully understand the contents, meaning, and impact of this policy.

I allow Polaris Fencer Center to use my likeness in a photograph in any and all of its publications, including website entries, without payment or any other consideration. I understand and agree that these materials will become the property of Polaris Fencing Center and will not be returned. I hereby irrevocably authorize Polaris Fencing Center to edit, alter, copy, exhibit, publish or distribute this photo for purposes of publicizing Polaris Fencing Center’s programs or for any other lawful purpose. In addition, I waive the right to inspect or approve the finished product, including written or electronic copy, wherein my likeness appears. Additionally, I waive any right to royalties or other compensation arising or related to the use of the photograph. I hereby hold harmless and release and forever discharge Polaris Fencing Center from all claims, demands, and causes of action which I, my heirs, representatives, executors, administrators, or any other persons acting on my behalf or on behalf of my estate have or may have by reason of this authorization. I am at least 21 years of age and am competent to contract in my own name. If I am not at least 21 years of age, I have the expressed written consent of my parent or guardian.

I have read this release before signing below and I fully understand the contents, meaning, and impact of this release.

1. The fee structure for strip coaching at competitions per fencer is as follows:

• Local and Regional competitions is $75.
• For NACs/JOs/Summer Nationals, it is $100 per event.
• Payment will be accepted only via cash or personal check.

2. Any associated travel costs (including, but not limited to, airfare, hotel, gas/tolls, daily per diem, etc.) will be split proportionally based on number of events fenced per athlete attending said competition.

3. If multiple fencers are fencing per event, coaches will make a reasonable accommodation to be present for as many pool/direct elimination bouts as possible. Priority will go to the first fencer who begins the round.

4. All Polaris Fencing Center members are required to wear the patch on their white jacket to represent the club as well as a Polaris Fencing Center podium jacket. Polaris Fencing Center must be the primary club listed in the fencer's USA Fencing account. Exceptions for secondary club representation (other than universities) will be evaluated on a case-by-case basis and will need verbal approval from the coaching staff.

5. When representing Polaris Fencing Center at competitions, members are bound by the rules of fencing and by the USA Fencing and USOPC codes of conduct, regardless of whether it is a local, regional, national or international competition. Any Polaris Fencing Center fencer who violates the rules and/or codes of conduct of Polaris Fencing Center, USA Fencing, SafeSport, FenceSafe or the USOPC is subject to disciplinary action up to and including expulsion.