Travel Expense Voucher

Travel Expense Voucher
This form is used for expenses related to authorized travel on behalf of Niagara Swimming. Other than travel, where the only reimbursement is for mileage and tolls within the LSC, preapproval is required.

If you are claiming expenses for any meals, you will need the links below:

GSA Meal Expense Allowances: https://www.gsa.gov/travel?topnav=travel

Niagara Meal Expenses Spreadsheet: https://docs.google.com/spreadsheets/d/1PTKX7Ocgmde8mtBxEVZ13JqypLUgP97QobyFO9edK7A/copy

This form must be completed within 30 days of travel.

Need help or have questions, contact the Treasurer at treasurer@niagaraswim.org.
Name*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Name of Event, Meet, Conference, or LSC Initiative*
Location*

Street Address

Street Address Line 2

CityState

Zip Code
Trip Start*

MonthDayYear
Date
Trip End*

MonthDayYear
Date
Expenses

Fill out the tables below for any expenses you personally paid and are seeking reimbursement. Attach receipts (pdf preferred) in the documentation section.

Summary of Expenses Other than Personal Vehicle Expenses

	Description	Amount
Travel - Air
Travel - Ground (non personal vehicle)
Travel - Other
Room
Meals
Conference Attendance
Other Items

Expense Total (nonpersonal vehicle)
Calculated Field

Personal Vehicle Mileage

	Miles
Mileage to
Mileage from

Mileage Total
Calculated Field

Personal Vehicle Tolls

	Amount
Tolls to
Tolls from

Tolls Total
Calculated Field
Personal Vehicle Expense Total
Calculated Field
Total Expenses
Calculated Field
Further Explanation
Please provide any other details that may be helpful in processing your request. If asked for more information by the approver, please provide answers here.
Summary of Experience/ Key Takeaways

Approved at the 9/15/25 Executive Committee Meeting to be enacted immediately. As part of the reimbursement process, the following are required:
Written summary of the experience as directed by the applicable committee chair*
Photo that positively represents the individual(s) at the event.*

Cancelof
Summaries and photos may be shared with others on the Niagara website and its social media platforms to promote the sport of swimming and the LSC.
Remittance

Please provide to whom to send reimbursement.
Make Check Payable to:*
Send Check to:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
New Address

Check if this is a new address.
By signing below, you attest that all information provided in your request is true and accurate. In addition, your request is in accordance with the Bylaws and Policies and Procedures of Niagara Swimming, Inc.
Signature*

Clear
Name of Signer*

First NameLast Name
Documentation

PDFs are preferred for all documentation.
Please provide the following documentation:

For all receipts, be sure it is a receipt and not just a credit card receipt. The receipt must show what was purchased or paid for.

Travel Expenses
- Airfare receipts
- Lodging receipts
- Ground transportation receipts
- Toll receipt (highlight statement is acceptable)
- Mileage - print fastest route from industry standard mapping site (Google Maps as of 10/1/2022)
Other Expenses
- Itemized receipts
Additional Documentation
- If this request is for reimbursement for travel to a conference, training, meet, etc., provide documentation of attendance.
  - Officials - screenshot from OTS
  - Others - certificate of attendance, completion, etc.
Receipts

Google Maps shows the mileage. Receipt showing tolls.
Cancelof
Meals Spreadsheet

If you are submitting meal expenses, you must fill out and attach a pdf of the form linked at the top of this page.
Cancelof
Any Additional Documentation

Cancelof
Should be Empty:

Travel Expense Voucher

Expenses

Summary of Experience/ Key Takeaways

Remittance

Documentation