General Event Submission Form

Event Submission Form
Before submitting this form, it is always a good idea to reach out to the BELMAS office team first to discuss your event, particularly if it requires budget sharing arrangements with another organisation or has non-members attending as a result of being a joint event.
YOUR INFORMATION
Your Name

First NameLast Name
Your Email Address
example@example.com
Is this a joint event with a RIG/Organisation/Group/Individual?
If yes, which RIG(s)/Organisation/Group/Individual?
EVENT FORMAT
Is this event in-person, online or hybrid?
If an in-person event, where will this be held?
Please provide full details including room number (if applicable) and full address inc. post code.
Please provide the name of the contact at the venue (if applicable)

First NameLast Name
Please provide the email of the contact at the venue (if applicable)
example@example.com
BASIC EVENT DETAILS
Name of Event
Date of Event

MonthDayYear
Date
Time of Event (UK)
Please use the 24 hour format. EG: 16:00-18:00
Is your event a Lunchtime Session? (
Please tell us the details of your event. Try to give us as much detail as possible so that we have plenty of information to properly promote the event.
Please note that we will copy and paste this entry into our website so type it as you would like it to appear across our advertising platforms inc. Social Media.
Do you need to make us aware of any additional risks to attendees NOT on the Template Risk Assessments on the BELMAS website? (Not Currently Available)
If there are any additional risks, please outline them below
For each risk, please rate the impact out of five (5) and the probability out of five (5)
SPEAKERS & KEYNOTES
Do you have any speakers for this event?
If YES, please provide their name(s), company/institution and contact details below
Would you like to provide a photo of the speaker for advertising?

Please ensure you have permission from the speaker to use their image
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ATTENDEES
How many people (members and non-members) do you expect to attend?
This will also help with your budgeting...
Is this event open to non-members?
If YES, how much will you be charging non-members?
The minimum fee set by BELMAS is £5.00
If your event is a joint event with another organisation that requires non-members to join free, please detail below.
This will be considered by the BELMAS Office Team on a case-by-case basis. Non-members can ONLY attend free if the event is a joint event where the other party contributes by knowledge exchange/costs specifically associated with the event.
BUDGETS
Do you require any budget for this event?
If you do require to use any budget, please provide details of the required amounts below, broken down into each individual spend:
If this is a joint event with another RIG/Organisation/Group/Individual, will they be contributing to the budget? If so, how much?
This can be in a figure e.g. £200 or as a percentage (%)
Are you receiving any sponsorship for this event?
If you are receiving sponsorship, please provide details of the amount and any contact information.
PAPERS & DOCUMENTS FOR CIRCULATION
Any additional papers/documents to share relating to/in advance of event?

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Should be Empty:

Event Submission Form

YOUR INFORMATION

EVENT FORMAT

BASIC EVENT DETAILS

SPEAKERS & KEYNOTES

ATTENDEES

BUDGETS

PAPERS & DOCUMENTS FOR CIRCULATION