Hornby Organic Event Sponsorship 2025 Application Form

Hornby Organic 2025 Event Sponsorship Application Form

Thank you for your interest in applying for your event!

Please read this section prior to completing the application form.

Hornby Organic has a limited budget and can only sponsor a limited amount of events each month with donated or reduced price products.
Hornby Organic only sponsors Canadian events with in-kind donations.
Hornby Organic prioritized events that have a small budget to purchase our premium Energy Bars & Snack Bars at a significantly reduced rate.
Hornby Organic does not support events or groups with monetary donations.
We prioritize events that are doing good for people of the planet and align with our brand.
Hornby Organic only reviews applications once per month after the application deadline has passed. Example: For April Events we reveiw applications after February 1st. See chart below.

Please submit your application 2 Months Prior to your EVENT MONTH (see chart for deadlines).

Only successful applicants will be notified.

Your Event Month:	Application Due By:	Approval Notification Date:
January 2025	November 1, 2024	November 15, 2024
February 2025	December 1, 2024	December 15, 2024
March 2025	January 1, 2025	January 15, 2025
April 2025	February 1, 2025	February 15, 2025
May 2025	March 1, 2025	March 15, 2025
June 2025	April 1, 2025	April 15, 2025
July 2025	May 1, 2025	May 15, 2025
August 2025	June 1, 2025	June 15, 2025
September 2025	July 1, 2025	July 15, 2025
October 2025	August 1, 2025	August 15, 2025
November 2025	September 1, 2025	September 15, 2025
December 2025	October 1, 2025	October 15, 2025

We look forward to learning more about how we may be a part of your upcoming event!

Section 1: Coordinator Contact Details
Contact Name*

First NameLast Name
Contact Title (Coordinator, Partnerships Lead, etc)
Contact Email*
example@example.com
Primary Phone Number*
Please enter a valid phone number.
Section 2: About Your Event

This section is where we learn more about the awesome event you are hosting!
Event Name*
Event Organization (Business Name or Society)
Month of Your Event*
Event Date(s)*
If you are applying for more than 1 event on different dates you must complete an application for each unique event.

If you are applying for more than one event location (example your event happens on the same date, but in multiple cities) please contact us for further information at sponsorships@hornbyorganic.com
Event Type*
If other, please specify
In three sentences or less please describe your event and what it is all about.*
Event Website (if available)

Social Platforms (if available):

	Name of Platform (ex Instagram/Facebook)	Username/Handle	QTY of Followers (if applicable)
#1
#2
#3
#4

Does your event contact participants via email?
Number of years the event has run:*
Have we donated to your event in the past?

YesNo
If yes, please list year(s) of donation:
Shipping Address - (Where Donation Bars are to be shipped) *

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Type of Address Above:*

Business AddressResidential Address
Please list the date range that you are able to accommodate receiving the 'In-Kind' donation (Examples: Week of July 8th -or- July 8th to July 19th)*

Events must provide at minimum a one week delivery window for your product to arrive at your specified shipping location. Single appointment times will not be accomodated. If a delivery appointment is missed we would need to have the opportunity to re-schedule (hence a week window is required).

Deliveries cannot occur on weekends.

For requests over 2000+ bars, your product will likely ship on a skid and we require that you be able to provide a business shipping address.

Is this event in support of a charity or cause? If yes, please note the charity or cause and tell us a bit about it:
Can a taxable donation slip be issued? Yes or No
Please select the participation fee your event charges:*
What age range best describes your participants:*

Please provide general demographic information of your anticipated participants:

	Participant Details
If multi-year event: Returning Participants Percentage
Participant Geographic Locations (Ex. 85% BC, 10% Alberta, 5% Ontario)
Gender Ratio
Other

Section 3: Product Request

Hornby Organic prioritizes events that agree to distribute our bars through either a swag bag or at race registration/pick-up.

This ensures that each participant WILL receive one of the products that is dontated.

We also prioritize events that request 1 bar per participant and have a small budget to purchase our products at a heavily discounted rate. Some exceptions apply for multi-day events.

Total Number of Bars Requested*

Single Events Only. Please provide a breakdown of who the bars will be distributed to.*

	Expected # of Individuals	Requested # of Bars
Participants
Volunteers
Aid/Fuel/Hydration Station(s)

How will you be distributing the product? Ex. Swag bags, at registration, aid stations etc. Please specify:*
Please note that bars should be given to participants as an entire bar (bar to remain in its packaging).
Which Hornby Organic Product Line would be your top choice for your event?*
Would your event be willing to purchase bars (at a discounted rate) if the quantity requested is not available for donation?*

Yes - please contact me and provide me with discounted pricingNo - our event does not have a budget to purchase discounted product
Does your event have another Energy Bar or food sponsor? If yes, please list the company name:

Hornby Organic donates our most popular flavours to events!

*Please note that these popular flavours contain peanuts and/or sesame.

We ensure that we send each event a small percentage of product that is from our seed-butter based flavours to allow more options for your participants who may have allergies to the above mentioned priority allergens.

Luckily Hornby Organic bars are all Gluten-Free, Dairy-Free and Soy-Free!

*Sometimes the flavours mix will be adjusted based on current stock volumes in our facility.

*We require that events give participants an entire bar (bar to remain in its packaging). This reduces any allergen or food safety risks.

Section 4: Agreement Details
Some of our minimum expectations for providing donated Hornby Organic products for your event would be:
- Recognize Hornby Organic as a valued sponsor.
- Display Hornby Organic Logo on event website.
- Include Hornby Organic Logo on Race Jerseys and Event Signage.
- 2 Social Media Shout-outs tagging @hornbyorganic (We can provide your event with stock imagery for these posts).
- Recognize Hornby Organic in pre and/or post event emails to participants and attendees (Email copy can be provided).
- Display Hornby Organic Signage, Flags or Banners at event (if provided by Hornby Organic).
- Provide Hornby Organic with a minimum of 3-5 images taken at your event that include Hornby Organic product or signage displayed at the event.
  - Example Photos: Participant enjoying a Hornby Organic bar, Hornby Organic Bars on display at the event, Hornby Organic Flags on display at the event, photo of the Swag Bag with bar included.
Please select your agreement to the above:*
If no, please explain reasoning:
Does your event have 'Sponosorship Tiers' with associated recognition.
Sponsorship Proposal/Media Kit/Package (if available)
File Upload

Cancelof
I agree that all the information provided above is accurate and represents my event.
Signature*

Clear
Date*

MonthDayYear
Date
We thank you for taking the time to apply and appreciate your request to include Hornby Organic at your event!
Should be Empty:

Hornby Organic 2025 Event Sponsorship Application Form

Section 1: Coordinator Contact Details

Section 2: About Your Event

Section 3: Product Request

Section 4: Agreement Details

Sponsorship Proposal/Media Kit/Package (if available)