Disbanding Troop Form

Disbanding Troop Form

If your troop has decided to disband this year, please use this form to let Council know when all troop activities have concluded.
Council will close the troop bank account within 10 business days of the disbanding date you indicate in the form below, so please make sure all checks and payments have cleared the troop account by that date.

When troops disband, we encourage our girls to use their existing troop funds for a final trip, party, community service project, or other Girl Scout activities while their memberships are still current. If the disbanding date is in the next membership year (after September 30), you can also use troop funds to renew the members that will be participating in the final troop activities.
- Troops cannot give money to individual girls or adults per IRS regulations.
- If any of your girls are continuing with another troop or as a Juliette, we will work to allocate a portion of the funds to the new troop or Juliette funds when Council completes their participation transfer.
- Funds remaining in the account after the troop disbands are turned over to Council and used to continue funding Girl Scouts. All disbanded troop funds turned over to Council go back into our Girl Scouts (ex: new troop startup funds, financial aid for girls in underserved areas, purchase supplies for programs).
- If your troop has a specific, Girl Scout-related request for what happens with the troop funds after disbanding, please note that on the form. (Example: older girl troop is graduating and wants to support younger girl troop in their area.) Council will review all requests, but does not guarantee all will be granted.
If you need to save your progress on this form and come back to it later, use the Save button at the bottom of any page on the form. You will need to provide an email address and will receive a draft of your form to your inbox. Click the link in that email to continue working on the form later.
Person Submitting Form*

First NameLast Name
Email*
example@example.com
Troop Number*
Location*
City, State
Leader Name*

First NameLast Name

Reason for Disbanding (CHOOSE ONE ONLY)*

Lack of adult leadershipLack of girl membersGirls bridged to become adult Girl ScoutsReorganized/combined with another TroopOther

Combining Troops
Which troop did you combine with?*
Troop Number
List leader(s) of troop combining with*
Full names (first and last)
Are all troop members moving to the combined troop?*

YesNoNot sure
List FULL names of troop members (girls and adults) that you know are moving to the troop.

Disbanding Details
Disbanding Date**

MonthDayYear
Date
Troop Bank Account Closure Acknowledgements*

By checking this box, I understand that the troop bank account will be closed WITHIN 10 BUSINESS DAYS of the troop disbanding date indicated above and that all funds remaining in the account will be turned over to GSMW.By checking this box, I will ensure that all checks and payments have cleared the troop account by the disbanding date listed above.By checking this box, I understand that GSMW has full discretion on how to allocate these funds and will consider requests submitted with this form, but does not guarantee the outcome.
Are the families in the troop aware that the troop is disbanding?*
Please list the names of the girls who were regularly/actively participating with the troop. List FULL NAME and one name per line.
Number of regularly/actively participating girls *
This number is automatically calculated from list above.
If your troop has a specific, Girl Scout-related request for what happens with the troop funds after disbanding, please note that below. Please be aware that council will review all requests, but does not guarantee all will be granted.

Financial Documentation
Have you submitted the End of Year Financial Report for the CURRENT membership year?*

Yes - GSMW will be in touch with any questions we have about your submissionNo - on the next page, you will be asked to upload financial documentation

Financial Documentation Upload
Since you have not submitted current year financials, please provide financial documentation for troop funds. This could include the following:
- Most recent bank account statement
- End of Year Financial Report monthly tracking spreadsheet (or similar)
- Reciepts from troop fund purchases
- Delinquent balances (if applicable)
IMPORTANT: If files are too large to upload, please send an email with them attached by clicking on this email address customercare@gsmw.org.
Are you able to provide any of these items at this time?*

YesNoOther
Upload Troop Finance Documents

Browse Files

Cancelof

Please share with us your overall Girl Scout experience as a Troop Leader. *
Should be Empty:

Disbanding Troop Form

Combining Troops

Disbanding Details

Financial Documentation

Financial Documentation Upload