21st Annual Polish Festival Vendor Space Rental Application, April 18-19, 2026

Final submission date: March 31st, 2026.

Our Lady of Czestochowa - Polish Festival

C/o Vendor Coordinator   www.polishfestivalaz.com

2828 West Country Gables Drive, Phoenix, AZ 85053

Disclaimer: This application is pending final approval

This Agreement is for the rental of vendor space at the Annual Polish Festival of Our Lady of Czestochowa Church at Phoenix, AZ, on April 18 & 19, 2026 - The vendor registration deadline is Tuesday, March 31st, 2026. A $70 late fee will apply after March 31st, 2026.

Booth Fee: The Vendor agrees to pay $450.00 per booth space for two full days (plus any additional charges that may be incurred on-site) for displaying and selling merchandise or services to the attendees of the Annual Polish Festival 2026. (PLEASE NOTE: There is a $50 fee for returned checks.  All credit card payments will incur an additional fee of up to 3.8%)

Acknowledgment and Warranty: Vendor acknowledges and warrants that the individual signing this Agreement for Vendor on their behalf has been duly authorized to do so. The Vendor further acknowledges and warrants that they are willing to comply with all stipulations of "The Annual Polish Festival of Our Lady of Czestochowa" Vendor Space Rental Agreement. 

Booth Details:

10 x 10 EMPTY non-Shaded SPACE ONLY on asphalt - VENDOR must provide own displays, shade, tent weights, tables, and chairs. The canopy/tent must be secured with sandbags only. NO nails are allowed in asphalt (fine will apply). Each Vendor must provide its own Liability insurance and a signed copy of the Hold Harmless/Indemnity Agreement Form with a certificate of insurance to the PARISH. Upon acceptance, all vendors are assigned spaces according to their individual requirements and space availability.  Some electricity is available at an additional cost.  All space assignments are at the discretion of the APF management. 

1. Registration Fee of $450.00 must be paid by March 21st, 2026 (No Refunds)

2. The electrical connection outlet is an additional $25.00

3. A $70.00 Late fee will apply after February 4th, 2025

 

Vendors set up hours: 7:30 a.m. and 9:30 a.m Saturday and Sunday,
April 18 & 19, 2026

FOR SAFETY REASONS, VEHICLES WILL NOT BE ALLOWED IN THE SETUP AREA AFTER 9:00 A.M.

Booth location numbers will be assigned upon arrival. *Vendor displays must shut down for the night; the nightly security team of the APF is not liable for any losses or damages. **Vendors are NOT to ship/store any merchandise at the church office or its buildings. 

Please email vendor coordinator at vendorazpolishfest@gmail.com or

Parish office at olcparishaz@rcphx.org 
602-212-1172 office,
602-212-1173 Fax

Festival Hours: Saturday from 10:00 a.m. to 8:00 p.m. & Sunday from 10:00 a.m. to 4:00 p.m.

Vendor Space Rental Agreement, Terms & Conditions
Annual Polish Festival
Our Lady of Czestochowa Parish

Vendor Rules and Regulations: The Vendor will abide by all provisions of the Annual Polish Festival and Our Lady of Czestochowa Church Vendor Rules and Regulations.

Vendor Qualification: APF shall have the right to deny vendor access at APF's discretion. All Vendors must describe products/services to be displayed and/or sold at the Annual Polish Festival. Sales of products/services that conflict with Our Lady of Czestochowa Church will be disallowed.

Use of Space: The Vendor may not transfer or share its booth space with any other entity unless APF approves in writing. The Vendor will display and sell its products and services, which it stocks, ships invoices, or represents in the regular
course of its business. A shared booth is not allowed, and if the Vendor is found to be in violation, this will result in immediate eviction without refund or an additional $450 fee at the discretion of APF.

Unauthorized Activities: The Vendor acknowledges that the APF is designed to be an orderly, controlled event and agrees not to exhibit, sponsor, or hold any activity intended to promote or sell goods or services except as an authorized vendor following the assignment of booth space number. The Vendor will refrain from sponsoring or endorsing any noise-producing activities during hours of announced APF scheduled activities without the prior written consent of APF. No food or beverage is allowed to be sold.

Limitation of Liability: The APF, as well as the Our Lady of Czestochowa Parish, nor their respective officers, directors, agents, employees, volunteers, or affiliates, shall be liable to Vendor for any injury, loss, or damage to the person or property of Vendor, its officers, directors, agents, employees, or invitees. Compliance with Applicable Laws and Indemnifications:
The Vendor will strictly comply with all laws affecting its exhibition at APF, including, but not limited to, laws referring to copyrights, trademarks, antitrust, promotions, and giveaways. The Vendor will indemnify APF and hold APF harmless from all liabilities in respect of suits, proceedings, demands, judgments, damages, expenses, and costs (including, without limitation, reasonable attorney's fees and costs and expenses incurred in the investigation, defense, or settlement of any claims covered by this indemnity) which APF may suffer or incur because of participation in APF by Vendor, its officers, directors, employees, agents, or representatives. The Vendor shall remain solely responsible for all taxes or fees due to the respective governments that may arise from the business transactions during the event.

Breach of Contract and Violation of Rules and Regulations: Following acceptance and execution of this Agreement by APF, any breach of the resulting contract by Vendor, its officers, directors, agents, or employees may, in APFs discretion, result in immediate or future loss of Vendor's exhibiting privilege. Following the execution of the Vendor agreement by APF, APF will not refund any fees paid by the Vendor for any reason. In no event shall APF be responsible for consequential damages or expenses. Any bankruptcy filing by Vendor or Vendor's insolvency shall constitute a breach of the Agreement. Either party's waiver
of or failure to exercise any right provided for in the Agreement shall not be deemed a waiver of any further or future right hereunder.

Severability: If any provision in this Agreement for booth space is determined by a competent authority to be unenforceable, all other provisions shall continue in full force and effect.

Vendor Hold Harmless/Indemnity Agreement
Annual Polish Festival
Our Lady of Czestochowa Parish

The above named VENDOR agrees to defend, protect, indemnify, and hold harmless the above named PARISH against and from all claims arising from the negligence or fault of the above named VENDOR or any of its agents, family members, officers, volunteers, helpers, partners, organizational members, or associates in connection with the operations of the above named VENDOR at the above named PARISH.

VENDOR agrees to provide a certificate of insurance to the PARISH, which provides
evidence of general liability coverage of not less than two million dollars ($2,000,000) per occurrence. VENDOR also agrees to have the PARISH named as an “Additional Insured” on its general liability policy for the DATES OF PARISH FESTIVAL in relationship to the VENDOR’S activities. It is agreed that VENDOR also agrees to ensure that its liability insurance policy will be primary in the event of a covered claim or cause of action against PARISH.

If and only if VENDOR fails to comply with the above (second) paragraph, then VENDOR agrees to protect, defend, hold harmless, and fully indemnify the above named PARISH for any claim or cause of action whatsoever which takes place during the above identified DATE(S) OF USE that is brought against the PARISH by the above named VENDOR or its employees, agents, guests, invitees, customers, partners, family members, organizational members, and associates, even if such claim arises from the alleged negligence of the PARISH, its employees or agents or the negligence of any other individual or organization not a party to this agreement. If any paragraph or sentence of this agreement is held invalid, it is agreed that the balance thereof shall continue in full legal force and effect.

Upon submission the registering party authorizes the placement of advertising material, greetings, or names, as specified above by Our Lady of Czestochowa Church