FDHW 2025 Health & Safety Form

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Welcome to the Food Drink & Hospitality Week 2025 Health & Safety Declaration with Food, Drink and Alcohol Sampling Form. Please complete the form accurately.

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Email Address* This field is required.Please submit your email address

example@example.com

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Exhibitor Name* This field is required.Please submit the name of the company you are completing this form on behalf of

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Stand Number* This field is required.

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Contact Name* This field is required.Please type your name below

First Name

Last Name

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Our Principle Health & Safety representative for the stand is:* This field is required.

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Contact number for Principle Health & Safety representative:* This field is required.

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Our company has a written Health & Safety Policy* This field is required.You do not need to submit this now, but a copy must be available and provided if requested

YESNO

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How many employees does your company have?* This field is required.

4 or less

5 or more

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As you have 5 or more employees within your company, a written Health & Safety policy is required. For guidance on preparing a Health & Safety policy, please visit http://www.hse.gov.uk/simple-health-safety/policy/index.htm

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As you have less than 5 employees within your company, a written Health & Safety policy isn't required, however we recommend that you have one regardless. For guidance on preparing a Health & Safety policy, please visit http://www.hse.gov.uk/simple-health-safety/policy/index.htm

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Are you planning on showcasing Artificial Plants on your stand?* This field is required.If yes, please contact the organisers with details.

YESNO

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Are you planning on having a vehicle on your stand?* This field is required.If yes, please contact the organisers with details.

YESNO

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Are you a space only exhibitor?* This field is required.

YESNO

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Space Only Exhibitors: Please select the option that applies to you.* This field is required.

I have / will appoint a contractor who is aware of their responsibilities under CDM

I am building the stand myself and am aware of my responsibilities under CDM

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Shell Scheme Exhibitors: Do you have a contractor coming onsite to build within your Shell Scheme stand? i.e., build of freestanding walls or structure, lay flooring etc.* This field is required.

YESNO

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Please provide contact details for the contractor you have coming onsite to build within your Shell Scheme stand* This field is required.

Please enter first and last name

Please enter a contact email address

Please enter a contact phone number

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We no longer require a copy of your show risk assessment to be submitted to us but please ensure you have this available on your stand for onsite checks

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Are you providing Food or Drink on your stand for Sampling?* This field is required.

YESNO

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Are you ONLY providing drinks that do not require refrigeration to keep them safe for consumption? (e.g. tea, coffee and soft drinks etc.)* This field is required.

YES - Drinks onlyNO - Food or other drinks

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Please list ALL food & drink products you will be sampling on your stand (up to 10)* This field is required.Please add your food & drink items below, one per line. Then use the select the storage/serving options using the dropdown boxes.

Food / Drink Product

Stored

Served

Food/Drink1

Food/Drink2

Food/Drink3

Food/Drink4

Food/Drink5

Food/Drink6

Food/Drink7

Food/Drink8

Food/Drink9

Food/Drink10

Food/Drink1

Food/Drink2

Food/Drink3

Food/Drink4

Food/Drink5

Food/Drink6

Food/Drink7

Food/Drink8

Food/Drink9

Food/Drink10

Food / Drink Product

Stored

Served

Food / Drink Product

Stored

Served

Food / Drink Product

Stored

Served

Food / Drink Product

Stored

Served

Food / Drink Product

Stored

Served

Food / Drink Product

Stored

Served

Food / Drink Product

Stored

Served

Food / Drink Product

Stored

Served

Food / Drink Product

Stored

Served

Food / Drink Product

Stored

Served

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Please confirm the declarations on the following page:

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To ensure our drinks remain safe from harmful bacterial growth or contamination by other micro-organisms, chemicals, pests, allergens, mould, foreign bodies or other foodstuffs we will only provide samples of drinks:* This field is required.

Sourced from our own manufacturing facility, or from a reputable supplier, and provided to us in pre-packed containers

We will inspect all drinks’ packaging to ensure it is in good condition.

We will only provide drinks taken from packaging confirming that the drink is within its “Best Before” Date.

We will only use clean disposable serving containers to serve samples of our drinks.

Where hot drinks are offered as samples we will provide them in double-walled cups and will ensure they are consumed within our stand; or alternatively we will provide cups fitted with close-fitting, secure lids.

We recognise that people can have allergies to certain foods and food ingredients and will have ALLERGEN information on our stand for all drinks being provided.

We will have an ALLERGEN sign present on our stand confirming allergen information is available.

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Please read the following information.

We will comply with the AEV eGuide at all times and are aware that the acceptable sampling sizes for drinks are specified in the eGuide are:

Food Sample Size	'Bite size' portions
Type of Drinks	Maximum Sample Size
Soft and hot drinks	50ml
Beers/ciders or similar	50ml
Wine/fortified wines/champagne/alcopops and similar	25ml
Spirits and similar	5ml

We will have a copy of this declaration on our stand, and also
Sanitising hand-wipes or anti-bacterial hand gel
Anti-bacterial cleaner and/or sanitiser (BS EN 1276 BS EN 13697 compliant)

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We will not offer from our stand any food or drink in addition to the drinks covered in this declaration* This field is required.

Agree

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You have told us that you are not proving food and/or drink at this event. If this changes, you are to notify the organiser immediately.

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I can confirm I understand that deep fat fryers and charcoal cooking are not permitted in the venue. Should you have any queries on this please contact the organisers* This field is required.

Yes

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Please indicate ALL food storage and cooking equipment to be used.* This field is required.Please note deep fat fryers are not allowed in the venue, please contact the organisers if you wish to use them.

Refrigerator

Freezer

Cooking Hob

Oven

Microwave

Grill

Other

None

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If you selected "Other", please elaborate here

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Please indicate ALL drinks storage and temperature control equipment to be used.* This field is required.

Refrigerator

Freezer

Cooking Hob

Microwave

Kettle

None

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I will ensure my stand is equipped with the necessary equipment to ensure the safety of employees and visitors.Please tick as applicable

First Aid Kit

Suitable Allergen Signage

Safety Checks on all electrical appliances

Guards around high-risk equipment, i.e. food slicer

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Summary of Sampling Method* This field is required.Example 1: Cheese on a cocktail stick Example 2: Nuts served in a bowl Example 3: Cooking your product e.g. sausages or pasta

Please enter your sampling method here

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Local Authority Contact DetailsPlease add the details of the Local Authority or equivalent where you are registered as a Food Business

Local Authority Name

Local Authority Email Address

Local Authority Phone Number

Local Authority Address

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Food Risk Level

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HACCP Required

As you are sampling food/drink you are required to submit a show-specific HACCP.

Please download a HACCP template here. You will be required to upload your HACCP later in the form.

If you are having trouble completing your HACCP, you can download an example here.

If you need further assistance with your HACCP, a food safety advisor will contact you once you have submitted this form.

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Are you able to complete / upload your HACCP now?* This field is required.

Yes, I will upload my HACCP now

Yes, but I am not ready to upload my HACCP now

No, I require help with my HACCP

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Please upload your show-specific HACCP* This field is required.If you require a template or an example HACCP, please go back and use the download links..

Drag and drop files here

Select files to upload

Max. file size: 19.5MB

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Are you sampling alcohol on your stand?* This field is required.

YESNO

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Alcohol Sampling Declaration* This field is required.

Type of activity (e.g. wine, beer, spirits or liqueuer sampling.

Name of the responsible person on the stand, who will be present throughout the event

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Personal Licensee (if available)

Name

Contact Telephone Number

Licensing Council

Licensing Number

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Please sign below to confirm that you will comply with the following legal requirements:* This field is required.- The terms of the Licensing Act 2003 - Products for sampling must be held in a secure area - Alcohol may not be served to anyone under the age of 18, or anyone who appears to be under the age of 18 (unless proof of age is shown) - Alcohol MAY NOT be served before 10:00 hrs - Service staff must be over the age of 18 - Alcohol must not be served to anyone who appears to be under the influence of alcohol

Clear

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I understand by checking this box I am confirming the information I have provided is accurate and I acknowledge and agree to the terms of acceptance.* This field is required.

Confirm

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I understand this is a trade fair event and children under the age of 18 are not permitted* This field is required.

Confirm