The BIG Plant Expo 2025- Non-Profit Vendor Application

Non-Profit minimum requirements:

Must be/have a plant related concept.
Must have a plant or plant related audience (ex: plant collector, plant education, plant products, plant related projects, insects, pest control, ect)
Have a social media presence, min 500 followers on either Instagram, Facebook, or TikTok.

Non-Profit Agrees:

(1) 45 min demonstration or class both Sat and Sun related to plants.
Post about event once a month starting April 2025 ( you will be provided event flyer)
Have Our event flyer on your website.

All content is your decision, we ask all content is upbeat, happy, and informative.

Contact Person*

First NameLast Name

Email*

example@example.com

City, State

Phone Number *

Area CodePhone Number

Name or social media handle as you'd like it to appear on marketing materials*

Website (if applicable)

What is your Facebook link?*

What is your Instagram link?*

What is your TikTok link?*

I allow Southeast Rare Plant Market, LLP and The BIG Plant Expo to use, but not limited to, my logo, product pictures I submit, have video recordings and pictures of you, your booth, products, and logos for the purpose of advertising. To be used on, but not limited to our website, social media pages, and event sites for promotional purposes.

Yes, I consent to be advertised.No, I don't wish to be advertised

Please upload your logo or a selfie (if no logo used).*

Browse Files

Please upload 4-8 pictures of yourself and products that you plan to sell for a video announcement*

Browse Files

LICENSING INFORMATION It is your responsibility to obtain the necessary licenses and insurances for your business to operate with the State of South Carolina. City of Columbia. Including but not limited to, a business license, retail license, Clemson Department of Plant Industry Nursery or Dealers Certificate. (out of state vendors, your states equivalent) As well as pay the appropriate/ associated taxes. SE Rare Plant Market, LLP or any Affiliate Events held by Se Rare Plant Market, LLP IS NOT responsible for any of your business liability, taxes, or fees. You ONLY need a Columbia, SC retail license if you have or will have vended within Columbia city limits 4 times. This event would be considered 2 as it's a 2-day event. Otherwise, no license is required.*

Yes, I understand and agree.

What State do you do Business?*

If you are selling plants at your booth, please submit your South Carolina Clemson Department of Plant Industry Nursery or Dealer Certificate Number below. OUT-OF-STATE please submit your States certificate number below (ONLY if you're applying for a booth to sell plants)*

If you're not selling plants, please put NA

Perk #1: One (1) free "The BIG Plant Expo" shirt or tank top. Please pick what you prefer in terms of style. You will also receive additional swag bag!*

T-Shirt (unisex)Tank Top (unisex)

What size?*

Perk #2: Free Lunch for you plus one, served Saturday & Sunday. You will also receive two (2) free drinking water bottles each day for yourself and plus one. Do you have any dietary restrictions?*

YesNo

Please check what applies (if any) so we can plan appropriately plan (we will do our best to accommodate everyone, but we do not guarantee any food options)*

If you have any allergies or other dietary restrictions, please detail below. Please note that cross contamination is always a risk. We will do our best on our end to communicate to the food vendor/supplier any allergies or dietary restrictions.

Perk #3: You receive one (1) custom flyer and one (1) custom video. You will be included in any bulk advertising for the event. Please add a short bio about yourself and your plant journey.*

Please note this could be edited for grammar and length for the purpose of marketing/adverts.

Youtube

Perk #4: Two (2) free VIP lanyard admissions, if you require more, $15 for each additional badge.*

Yes, I understand and agree

Perk #5: ONLY 5 AVAILABLE: one (1) free 10x10 booth space. Please describe what your booth will consist of. Will you be selling anything? *

Electricity is available ($100 for weekend) if you require it for your space. Will you be needing electric?*

YesNo

Electric Agreement: You agree to supply your own extension cords to get to electricity. You are required to supply your own tape, to tape down any cords for tripping hazards. You agree to not hold Southeast Rare Plant Market, LLP and The BIG Plant Expo Liable for anything in regards to electricity. Some examples but not limited to; electrical surges, electric supply, any damages to anything material, or any bodily harm. No generators are permitted inside the building.*

Yes, I understand and agree to the terms.

1. Your application does not guarantee entry. We focus on rare and uncommon indoor and outdoor plants, plant supplies, any products considered "planty", and homemade artisan vendors. We curate our events to meet the needs of our local community and offer a variety of vendors.

2. This is a 2-day event, you must commit to both days. Set up is Friday, July 25th 12-9PM (everyone is required to leave at 9PM or earlier so the venue can be locked down and secured). NO EXCEPTIONS.

3. All Non-profit booths must have signage to clearly display who they are (ex: signs, placecards, banners, table cloths, etc) You must keep set up and products within your allotted space at all times.

4. Sharing booths are prohibited, unless you have prior approval by Renay.

5. All Non-profit vendors are required to be at the event/booth at 7:30AM for VIP shopping on Saturday. VIP shopping is from 8-10AM. The expo opens to the public at 10AM both days.

6. All Non-profits are required to post on all their social media platforms about the event, See above for minimun guideline.

6. You are responsible to set up and break down your space. ALL set up materials, products and trash must go with you when it is time to breakdown. Please bring your own dollys for set up and break down. There will be limited dollys at the venue that will be on a first come, first serve basis.

7. As a Non-profit vendor you agree to keep and maintain a good, professional working relationship within the SE Rare Plant Market community and the public. We want fun, happy, exciting vibes, we work hard to maintain a great working relationship with our plant community, and want to keep the upbeat, happy, sharing, loving community South Carolina is!

8. All staff working a non-profit booth, are required to wear an expo badge. Each influencer must be present to collect their badges for their spot and staff. No badges will be given out otherwise. You may purchase extra badges if you need more than your package allotment.

9. All "guests" of non-profit vendors coming into the expo, whether doing business, family visiting, customers who have pre purchased products and are picking up, must pay admission to be admitted into the expo.

10. Any non-profit vendor who vacates their spot before the expo closes (Sunday, July 27th at 4PM) will be charged his or her full package fee (package net worth is $700) for every day that influencer committed to fill the space. To maintain the apprearance of the expo, your set up must remain up and functioning the entirety of the expo. If an emergency arises during the event, please contact Renay. DO NOT GHOST. Any influencer who leaves without prior notification will still be charged the full fee amount.

SE Rare Plant market, LLP and its affiliate partners reserve the right to remove you as an influencer if you choose to not follow any of the above application guidelines.

Do you agree to the Non-Profit Vendor Agreement?*

Yes, I agree

I have voluntarily agreed to participate in the SE Rare Plant Market, LLP. & The BIG plant Expo I hereby unconditionally release and forever discharge any persons, entities and their prospective employees, officers, contractors, partners, or subsidiary entities, representatives, members or affiliates related in any way to SE Rare Plant Market, LLP and The Big Plant Expo from any and all actions, liabilities, damages, losses, costs, expenses, claims or demands (including without limitation those based on negligence, gross negligence and/or product liability, breach of contract or any other duty of care owed under applicable laws) that I, my heirs, next of kin, spouse, successors and assigns now have or may hereafter have any injury to me or my property, resulting directly or indirectly from my participation in the Market entitled: I hereby affirm: I am 19 years of age or older. I have carefully read this document, and I understand its contents. I am aware this document is a release of all liability and a contract enforceable against me (and my heirs, next of kin, spouse, legal representatives, and successors) in a court of law. I have signed this document of my own free will.*

Yes, I understand and agree to the terms.

Please sign below.*