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Kick Off Call Information
The Kick Off Call ensures a strong start to your partnership with your Freedom Maker. This form helps you prepare for the topics we’ll cover during the call. Once completed, we’ll share the information with your Freedom Maker.
8
Questions
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1
Name, Email, and Business Information
First and Last Name
Please enter your email
Business Name
Business Website
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2
Expectations Around Tracking Hours in Ivy
Ivy doesn't automatically pause when your balance reaches zero or when your weekly hours are exceeded. Please communicate with your Freedom Maker about how to handle these situations.
Estimated hours you want your Freedom Maker to work
Please Select
Per Week
Per Day
Per Month
Other (Project, etc)
Per Week
Please Select
Per Week
Per Day
Per Month
Other (Project, etc)
These hours are per...
Please Select
Don't stop the momentum...keep going
Contact me within 1 hour of the estimate; we will discuss how to proceed
Hard stop at the estimated hours; notify me immediately
Work above the estimate to an established amount (such as 10 hours over)
Other
Don't stop the momentum...keep going
Please Select
Don't stop the momentum...keep going
Contact me within 1 hour of the estimate; we will discuss how to proceed
Hard stop at the estimated hours; notify me immediately
Work above the estimate to an established amount (such as 10 hours over)
Other
What should your Freedom Maker do if they reach the upper limit of your daily/weekly/monthly estimated hours as designated above?
Please Select
Continue working. I will add hours ASAP.
Complete the day's tasks, then pause. Notify me, and I'll add hours soon.
Stop working immediately and notify me so I can add hours.
Other (discuss during Kick Off Call)
Continue working. I will add hours ASAP.
Please Select
Continue working. I will add hours ASAP.
Complete the day's tasks, then pause. Notify me, and I'll add hours soon.
Stop working immediately and notify me so I can add hours.
Other (discuss during Kick Off Call)
What should your Freedom Maker do if your Ivy balance approaches or goes below zero?
Please Select
Yes. After completing this form, you'll be directed to another form to set it up.
No
Yes. After completing this form, you'll be directed to another form to set it up.
Please Select
Yes. After completing this form, you'll be directed to another form to set it up.
No
We offer an auto-reload feature to prevent a negative balance and eliminate low-hour notifications. Would you like us to enable this feature?
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3
Consider your weekly/monthly rhythm for the following areas while working with your Freedom Maker.
To keep communication flowing with remote work, a best practice is to use a meeting agenda, such as our
recurring weekly agenda template.
Please Select
Yes, I have a set day/time already established
Yes, we can determine that day/time/frequency together
No, my tasks are well organized for asynchronous work.
Yes, we can determine that day/time/frequency together
Please Select
Yes, I have a set day/time already established
Yes, we can determine that day/time/frequency together
No, my tasks are well organized for asynchronous work.
Will you hold a recurring weekly status meeting? This best practice is recommended to assist in communication.
Are there specific work hours you want your Freedom Maker online? Please ensure these match your hour estimate.
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4
Next, think about task communication.
For task tracking, consider our complimentary
task tracking template
.
How do you prefer to communicate, including tasks? Examples include email, text, Knack, Chat, etc.
Where will the tasks/projects be tracked for status updates, collaboration, etc? Examples include Asana or Monday.com
What is your number one priority task at this time? Examples include training, a particular project, etc.
Generally, my tasks will not need a quick-turn
Weekly
The next time your Freedom Maker will be online
48 hours
24 hours
I may have some quick-turn tasks under 24 hours
Generally, my tasks will not need a quick-turn
Weekly
The next time your Freedom Maker will be online
48 hours
24 hours
I may have some quick-turn tasks under 24 hours
Generally speaking, what are your turnaround expectations for tasks? Please ensure these align with working hours.
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5
Think about the steps needed to get started with your Freedom Maker following the Kick Off Call.
All Freedom Makers sign confidentiality agreements upon onboarding with FMVS. However, if you'd like an additional layer of security, feel free to use our
templates
to create your own.
Please Select
As soon as possible
Within the next week
In over a week
As soon as possible
Please Select
As soon as possible
Within the next week
In over a week
When will you schedule your first onboarding meeting with your Freedom Maker? We’ll discuss this during the Kick-Off Call.
Please Select
A secure password vault (e.g 1Password, Dashlane)--recommended
I will discuss them over the phone
I will email or text them
I will share them via a shared document
I don't need to share any passwords or account information
Other
A secure password vault (e.g 1Password, Dashlane)--recommended
Please Select
A secure password vault (e.g 1Password, Dashlane)--recommended
I will discuss them over the phone
I will email or text them
I will share them via a shared document
I don't need to share any passwords or account information
Other
How will you share system and password access?
What should your Freedom Maker do to prepare for your first onboarding meeting? Example: Review website or documents
No
Yes--NDA
Yes--Confidentiality Agreement
Yes--Expectations Agreement
Yes--An agreement specific to my business
No
Yes--NDA
Yes--Confidentiality Agreement
Yes--Expectations Agreement
Yes--An agreement specific to my business
Will you ask your Freedom Maker to sign a NDA, confidentiality, or expectations agreement? See our link above for templates.
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6
A simple strategy called "
Set it and Forget it Systems
" can help you delegate tasks. It is comprised of four components (Task, Trigger, Tools, Action).
*
This field is required.
Do you want to fill out the tasks and triggers for your recurring tasks?
YES
NO
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7
List your tasks here. You can simply just add tasks, or utilize all four components to help think through the various aspects.
Task Name:
Example: Post on social Media
Trigger
: What prompts your Freedom Maker to action--such as a message from you, email from a client, set time of day or week?
Example: Every Wednesday
Tools
: What tools are necessary to complete this task? Think about log in info, templates, access to certain data, etc.
Example: Buffer, Facebook, LinkedIn, Canva, passwords stored in 1Password
Actions
: What actions will your Freedom Maker need to take to complete this task?
Example: Create graphics, load into Buffer to schedule posts for Thursdays at 9:00am
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8
In general, what expectations do you have? Is there any other information you'd like your Freedom Maker to know going into your Kick Off Call?
Examples: upcoming vacations, other individuals the Freedom Maker will work with, training expectations, spin-up time, etc.
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