2025 Festival of Lights: Merry Marketplace Vendor Application Logo

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    2025 FESTIVAL OF LIGHTS
    MERRY MARKETPLACE VENDOR APPLICATION*

    Friday, December 5, 2025 | 5:30 pm-9:00 pm |  LeBauer Park - Great Lawn

    Greensboro Downtown Parks, Inc.
    200 N. Davie St., Box 22, Greensboro, NC 27401

    Please complete the following application and submit. For questions, please email robyn@greensborodowntownparks.org

     

    NOTE: This application is NOT for food vendors. If you are interested in being a food vendor, please complete the application process with Downtown Greensboro, Inc. at the link below:

    https://pci.jotform.com/form/252014118166145

  • Event Information:

    • Friday, December 5, 2025
    • Event Time: 5:30 pm-9:00 pm | LeBauer Park - Great Lawn
    • Vendor setup will be between 4:00 pm - 5:00 pm 
    • We are accepting applications from handmade arts & crafts (products to sell) and informational marketing (not selling products; only passing out information) 
    • Vendor Fees:  Arts & Crafts, $150.00 | Informational, $60.00 |Electricity Fee, $10.00

    "Festival of Lights” is a winter holiday celebration presented in partnership with Greensboro Downtown Parks, Inc. (GDPI) and Downtown Greensboro Inc. The event features shopping, caroling, and sparkling holiday décor.

    Vendor applications are open through November 15th, with notifications sent by November 19th. Priority will be given to handmade arts & crafts vendors.

    Submitting an application does not guarantee participation in the Merry Marketplace. Selected vendors will receive an email with booking details, and the process may take a few days to finalize.

     

  • Fees & Payment Policy:

    Vendor fees are based on the size of the event and expected attendance from past years. Vendors must set up only in the space assigned by GDPI and may be on-site only during designated times.

    After submitting your requested date, you will receive confirmation of your booking, a fee breakdown, and payment options. Your booking is not final until payment is received. If payment is not made on time, GDPI may offer the spot to another vendor.

    Do not send payment until you have received confirmation and approval. All vendors are approved on a case-by-case basis.

     

    • Handmade Arts & Crafts & Non-Handmade Merchandise Vendors (product sells): $150.00
    • Informational Marketing Vendors (no product sells):  $60.00
    • Electricity Fee: $10.00

  • Cancellation & Refund Policies:

    GDPI will only cancel an event due to severe weather or hazardous conditions. Light rain or snow will not result in cancellation. Only under these conditions will vendors be offered the choice of a refund or a booking credit for a future event. Any cancellations will be communicated at least 2 hours before the event.

    If a vendor needs to cancel, GDPI must be notified by email at least 24 hours before the event. Only a booking credit for a future event will be applied to the vendor’s account.

    No refunds will be issued outside of these conditions. GDPI may offer booking credits in special circumstances on a case-by-case basis.

    Please Note:  Booking credits are valid for up to one year and are subject to the booking seasons of events. They cannot be used to reserve a spot before the booking season opens.

     

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  • Important Setup Information: 

    • Vendor spaces are 10ft x 10ft. Vendors must provide their own tents, tables, and displays. Tents must be secured with weights, as staking is not allowed.

    • Vendors with electricity spots must bring their own extension cords and power strips and use electricity responsibly. High-power or continuously running items—such as fans, crock pots, and space heaters—are not allowed to avoid power shortages.

     

  • Terms & Conditions:

    Please read carefully and sign.

     

    Consent to Photograph/Videotape/Interview:


    I give permission to Greensboro Downtown Parks, Inc. (GDPI) and partners to record, photograph, film, or interview me (“Works”) and to use these Works on websites, social media, or other publications. I waive any rights to approve or receive payment for these Works and will not hold Greensboro Downtown Parks responsible for any misuse.

    Acknowledgment & Agreement:


    By submitting this application, I confirm that I have read and agree to all terms, conditions, and rules.

    I understand that:

    • Greensboro Downtown Parks, Inc. may terminate participation for failure to follow these rules.
    • Promotion of my participation is my responsibility; the park does not market external vendors.
    • Vendors are responsible for taxes on their sales and must display a Tax ID or SSN.
    • I must provide sufficient change for sales transactions.
    • I must comply with all federal, state, and local health and fire regulations.
      All information I provide in this application is true and accurate.
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  • Greensboro Downtown Parks, Inc. (GDPI) is a 501(c)(3) non-profit organization in partnership with the City of Greensboro and serves as the executive management of LeBauer Park and Center City Park, two active and inviting landscapes in the heart of downtown.

    The mission of GDPI is to serve as the executive management of Greensboro’s downtown parks, focusing on public activation, maintenance, financial well-being and overall vitality. Bringing over 200,000 annual visitors downtown, the parks host hundreds of programs and events each year.

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