Georgia Association of Fire Safety Equipment Dealers, Inc.

PO Box 889
Suwanee, GA 30024
(710) 355-0774
admin@gafsed.com

2025 GAFSED Annual Meeting and Trade Show – March 25-27, 2025

Gas South District Convention Center
6400 Sugarloaf Parkway
Duluth, GA 30097

The Georgia Association of Fire Safety Equipment Dealers, Inc. is pleased to invite your company as an Associate Member to participate in the 2025 GAFSED Annual Conference and Trade Show being held on March 25-27, 2025 at the Gas South District Convention Center 6400 Sugarloaf Pkwy Duluth, GA 30097.

The Georgia Association of Fire Safety Equipment Dealers offers one of the most comprehensive fire equipment trade shows in the Southeast. All registered fire equipment dealers from throughout the State of Georgia and around the country are invited to attend the GAFSED Annual Conference and Trade Show.

We will be playing off the Geo-caching craze! You will have face time with plenty of opportunities for you to promote your products and socialize with potential and existing customers. We kick off Tuesday morning with breakfast and the Industrial & Engineering training class; then Tuesday evening we will have an Invitation Only Dinner & Industry Discussion (Vendor Rep x 2 are included) located TBD; attendees will include Vendors, Speakers, GAFSED Board members & Industry Owners, we hope you are able to make it! The exhibit hall opens Wednesday & Thurday from 7:00 am - 2:00 pm. Wednesday evening we will have dinner & Axe Throwing competition! We hope you will consider participating and check out the sponsor opportunities!

An Exhibit Space Agreement is enclosed for your review. Sponsorship and door prize contribution opportunities are also included in the packet.

If you would like to participate in the 2025 GAFSED Annual Conference and Trade Show, please complete the forms enclosed and return to GAFSED at admin@gafsed.com: if you are mailing in your registration and payment please address envelope to Tracy Williams (please have my name instead of GAFSED on the envelope) P.O. Box 889 Suwanee GA 30024, register online at gafsed.com or email to admin@gafsed.com.

Should you need any additional information, please contact us by phone at (770) 355-0774 or by email at admin@gafsed.com. We look forward to working with you at the GAFSED Annual Conference!

Schedule of Events:

Tuesday, 25th

• 7:00 - 8:00 Registration/ Class Sign In
• 7:00 – 8:00 Breakfast – Warm Ham & Cheese Croissants & Sausage Biscuits
• 8:00 - 4:00 Pre-Engineered Industrial Systems Class & Engineering Class
  12:00 – 1:00 Lunch
• 5:00 – 7:00 2nd Annual President’s Invitational Dinner & Industry Discussion

Wednesday, 26th

• 7:00 - 8:00 Registration/ Class Sign In
• 7:00 – 8:00 Breakfast – Warm Ham & Cheese Croissants & Sausage Biscuits
• 8:00 - 4:30 Portable Extinguisher Class
• 11:00 - 1:00 Trade Show & Lunch
• 6:00 – 9:00 Dinner & Axe Throwing Competition

Thursday, 27th

• 7:00 - 8:00 Registration/ Class Sign In
• 7:00 – 8:00 Breakfast – Warm Ham & Cheese Croissants & Sausage Biscuits
• 9:00 – 11:00 GAFSED Board Meeting
• 8:00 – 4:00 Pre-Engineered Kitchen Systems Class
• 11:00 - 1:00 Trade Show & Lunch
• 4:00 Conference Concludes

REGISTRATION INCLUDES:

• Six-foot draped table
• One (1) Full Conference Registration (Exhibit, Tuesday Reception, Breakfast & Lunch)

 

We submit the following for exhibit space in support of GAFSED. $575.00

Additional Registration – Additional Registration – Two (2) full registration is INCLUDED in your exhibit space.

If more than one representative, spouse, guest, or child will be present please complete the registration below.

 

MUST BE REGISTERED to participate

TERMS OF EXHIBIT AGREEMENT

 

AGREEMENT
The following terms shall become binding upon acceptance of this agreement between the GAFSED ASSOCIATE MEMBER and his/her employees and the Georgia Association of Fire Safety Equipment Dealers, Inc. (GAFSED), the meeting and exhibit host.

SETUP
Wednesday March 26,2025 7:00am – 8:00am.
BREAKDOWN
Thursday March 27, 2025 after 1:00 pm

SHOW TIMES
Wednesday - Thursday 7:00am – 8:00am (optional) 11:00am – 1:00pm / attendees will also be in the Exhibitor area for welcome reception and are encouraged to stop by during registration hour.

PUBLIC POLICY
Exhibitors are charged with knowledge of all ordinances and regulations pertaining to taxes, health prevention, customs and public safety while participating in this event. Compliance with such laws is mandatory for exhibitors and the responsibility of the exhibitor.

USE OF EXHIBIT SPACE
Exhibitors shall reflect their company’s highest standards of professionalism while maintaining exhibit space during exhibit hall hours. No exhibitor shall assign, sublet or share the space without the written permission of GAFSED.

DAMAGE TO PROPERTY
Exhibitors are liable for any damage caused to building, floors, walls, columns, or to standard exhibit equipment or to other exhibitor’s property. Exhibitors must not apply paint, lacquer, adhesive or any other coating to building, columns, floors, or to standard exhibit equipment.

FOOD SERVICE
GAFSED reserves the right to provide food and beverage service in the exhibit hall.

CANCELLATION
No cancellation shall be acknowledged unless received by GAFSED in writing. Should an exhibitor wish to cancel 30 days before the set-up date, a 50% refund will be made by GAFSED; no refunds will be made for cancellations with less than 30 days’ notice.

FIRE AND SAFETY REGULATIONS
All local regulations will be strictly enforced and the exhibitor assumes all responsibility for compliance with such regulations. Fire hose cabinets, fire extinguishers and fire exits must be left accessible and in full view at all times. All disposable materials and decorations must be flameproof and subject to inspections.

LIABILITY AND INSURANCE
Hotel management and GAFSED will take all reasonable precautions to avoid the loss of exhibitor’s property by theft or fire, but under no circumstances shall the hotel management or GAFSED be responsible for such losses, and it is recommended that exhibitors cover their property with suitable insurance.

ELIGIBLE EXHIBITS
GAFSED reserves the right to determine the eligibility of any company or products for inclusion in the meeting and reserves the right to reject, evict or prohibit any exhibit in whole or in part, or any exhibitor, or his representatives, with or without giving cause.

NOISY AND OBNOXIOUS EQUIPMENT
The operation of whistles or any objectionable device will not be allowed. After the exhibit hall opens, noisy and unsightly work will not be permitted.

We understand that this agreement becomes a contract when signed by us and accepted by GAFSED. We agree to abide by the conditions stated in this agreement.