Thank you for your interest in being a food vendor at the Fiesta Flambeau Parade. The event is a one day event and will takes place at Crockett Park (West Side of Street) located at 1300 N. Main Avenue, San Antonio, Texas 78212.
Eligible vendors must be approved by the Fiesta Flambeau Parade Association. The food area of the festival is outdoors.
- Booth Fee: $2000.00 for a 10' x 10' space. Electricity is not provided. Vendors must provide their own extension cord. Vendors must provide their own chairs, tables and pop up tent no larger than 10' x 10'.
VENDOR AGREEMENT
I {vendorName} agree to be an food vendor at Fiesta Flambeau Parade in the area assigned to me. All fees must be paid on January 16, 2025 and photos of items to be sold are due to the Fiesta Flambeau Parade Association at the time the space is reserved and before the due date.
Applications will be reviewed by the Fiesta Flambeau Parade Association and vendors for the event will be selected based on several criteria, including: first preference for uniqueness of proposed items, presentation of items, space requirements, quality of items, appearance of food, adherence to rules and regulations.
When completing an application, please carefully consider the following:
Acceptance: Submitting an application does NOT guarantee you a space.
Fees: A $2000 booth fee registration fee per vendor is due by January 16, 2025. Fees can only be paid by credit card.
Licensing: Accepted vendors must have a valid Bexar County food permit.
Health License: Obtaining these licenses will not guarantee acceptance.
Assignment: 10’ by 10’ vendor space and sign will be issued by the Association
Power: Each vendor must provide their own power
Set-Up/Tear Down: Once you are setup, at your designated location, you will not be able to move until the completion of the event. Vendors who are unable to reach the event by set-up time on the event day may not be permitted to participate in the event. Vendors should arrive for set-up between 7:00 am- 9:30 am on Saturday, May 3, 2025, and must be prepared for patrons by 1:00 pm. There will be no teardown prior to 11:00 pm.
Pre-festival and event food sales: Vendor stand setup will take place the morning of the parade. Unless specifically requested and approved, the sale of food is prohibited until the official commencement of the festival. Breakdown will not begin until the conclusion of the parade.
Space: Vendors may submit applications for more than one vending space, providing that the two locations requested offer different menu items. Acceptance of two different vending proposals from the same vendor does not indicate that the stands will be adjacent to one another. Vendors should make sure they have the resources and staff to operate two vending locations before they apply.
Permit Transfer: Accepted vendors many not transfer their permit by sale or trade. If a vendor sells or transfers title to their business after being accepted for the event, the letter of acceptance and any event permits issued by the Association will be null and void.
Menu: Vendors may only sell the items listed on the application. New items may not be added after acceptance has been granted.
Beverage Sales: Vendors are allowed to sell sodas and water.
Trash/ Clean-up: The trash containers provided throughout the event space are for the attendees, do not stuff those containers with any large items. Use discarded boxes or bring a trash can to store trash until the event is over, if necessary. All participants are responsible for clean-up of their space and immediate surrounding area of said space. All cardboard must be broken down neatly and flattened. Any oil and/or grease must be disposed of properly at an off-site facility. Any water or liquid must be disposed of properly into a designated drain. Do not dump ANYTHING where you are parked.
Notification of Acceptance: You will be notified of your acceptance on January 15, 2025. Vendor fees must be paid by January 16, 2025. No exceptions. No extensions will be granted. After receipt of fee, no refund of vendor payment(s) will be made to any vendor under any circumstances.
Parking Rules: For safety reasons, no parking will be permitted on the Crockett Park grounds. No food trucks we be permitted. Once accepted, vendors may not increase the size of their vending space. No supply vehicles will be allowed on park grounds at any time. Please plan accordingly for food serving and storage. All equipment including: tents, grills, refrigerators, gas cylinders, prep tables, and additional serving tables (i.e. condiments/napkins) must be within the space allotted.
Cancellation: In the Event of severe weather or state of emergency, no refunds will be issued for any reason.
Indemnity Agreement: The vendor shall indemnify and hold harmless the Fiesta Flambeau Parade Association, the City of San Antonio and their officers, agents and employees from any and all liability, losses or damages, including attorney’s fees and cost of defense, the Association and City may sue as a result of claims, demands, suits and actions or proceedings of any kind or nature, including worker’s compensation claims, in any way resulting from or arising out of the operations of the Vendor under this contract including operations of any Sub-vendors, and the Vendor shall, at his or her own expense, appear defend and pay all charges of attorney’s and all costs and other expenses arising therefrom or incurred in connection therewith; and if any judgements shall be rendered against the Fiesta Flambeau Parade Association, the City of San Antonio in any such act, the Vendor shall, at his or her own expense satisfy and discharge same.