Pay Parity opt in/out form

Pay Parity opt in/out form

Use this form to advise the Trust of the decision made by your Kōhanga Reo whānau to either opt in or opt out of Pay Parity.
Before you begin

Ensure you have your whānau hui minutes available that support the decision made as you’ll be required to upload these.

Key information and requirements
Opting in is a decision to be made by your Kōhanga Reo whānau. It is not compulsory to participate, and opting out does not mean that your Kōhanga Reo cannot choose to opt in later.

Kōhanga Reo whānau are the employer and responsible to ensure they meet their obligations as an employer.
Opting in

The requirements for whānau to participate in Pay Parity are:

1. Your TKR must be using Smartly Payroll, if you are not, you will be required to transition to Smartly. Your Kaiwhakarite a-rohe will assist with this process.
- Kōhanga Reo Chairperson/Treasurer etc. will continue to authorise kaimahi pay.
- Your kaimahi must be Police vetted to be paid, it is required by LAW.
2. Your kaimahi must be Police vetted to be paid, it is required by LAW.
- Children’s Act 2014
  The regulations require all paid people who work with children for government-funded organisations to be safety checked, and to have these safety checks updated every three years. This also applies to unpaid people working with children as part of an educational or vocational training course.
3. Your kaimahi must either complete:
- A variation of the employment agreement if their employment is rolling over, or
- A new employment agreement (this will change their leave anniversary date).
  Note: Templates are available within the resources on the website. Click here to open the website.
4. Whānau contribution to Pay Parity:
- 65% is the "fixed" contribution deducted from Kaupapa Funding and covers a portion of kaimahi salaries that fit within the Full Time Equivilent (FTE) calculation.
- It’s paid into a Centralised Payroll System (CPS) linked to Smartly.
- FTE calculation is based on mokopuna numbers, funding rates and mokopuna/kaimahi ratios. It's calculated on 3 specific dates each year.
5. “Variable” portion:
- Currently set at 5% and deducted from Kaupapa Funding
- Paid into CPS.
- Whānau can choose to increase their variable portion.
- If whānau exceed their variable portion, the overspend amount will now be deducted in full from the next Kaupapa Funding round.
Variable portion covers such costs as:
- Casual kaimahi.
- Topping up kaimahi pay levels.
- Employer KiwiSaver contribution.
- Kaimahi that exceed FTE allocation.
  Note: TKR that opt into Pay Parity cannot opt out until the next funding round.
Opting out

What will this mean for your Kōhanga Reo:

1. Your Kōhanga Reo will be unable to access the gap funding provided for Pay Parity by the Crown.

2. Your Kōhanga Reo will operate as it currently does and has the ability to opt in later should you choose to do so.
Note: Opting in later will align with a future funding drop.

Kōhanga Reo details
Please enter the details of your Kōhanga Reo.
Select your Kōhanga Reo*
Select your Rohe*
Enter your name*
Enter first name / last name.
Select your role*
Enter your phone number*
Enter your email address*

Smartly processors and authorisors
Please enter who processes and authorises the Kōhanga Reo Payroll through Smartly.

This information will help ensure your kaimahi are paid accurately and on time.
How many authorisors / processors do you have?

1 to 67 to 1213 to 18

Enter details below.

	Whānau / kaimahi name	Kōhanga Reo role	Smartly role	Comments
1
2
3
4
5
6

Enter details below.

	Whānau / kaimahi name	Kōhanga Reo role	Smartly role	Comments
1
2
3
4
5
6

Enter details below.

	Whānau / kaimahi name	Kōhanga Reo role	Smartly role	Comments
1
2
3
4
5
6

Pay Parity decision
Please complete this section to confirm the decision made by your Kōhanga Reo whānau.
Whānau information review and kōrero
I can confirm that our Kōhanga Reo whānau*

Has reviewed the information provided.Knows there is more information and resources on the website.Has held a whānau hui to discuss Pay Parity and made a decision.Knows that they can contact their Kaiwhakarite a-rohe for more information.
Pay Parity decision
Our Kōhanga Reo whānau have decided to*

OPT IN to Pay Parity for next possible funding drop.OPT OUT of Pay Parity at this stage but would consider opting in later.
Select the funding drop
Please upload whānau hui minutes that support this decision*

Please upload or drag and drop your file here
Acceptable file types are: pdf, jpg, jpeg, png, gif. Maximum file size is 4MB. Cancelof
Enter any pātai or comments
Review the form to ensure you have completed all relevant fields then click Submit.
Should be Empty: