CLIENT SERVICE AGREEMENT WITH PIXIE DUSTING PALS TRAVEL PLANNING
By choosing Pixie Dusting Pals Travel Planning to plan your vacation, you agree to the following terms and conditions:
1. Travel Documents: You agree to review your itinerary and other travel documents for accuracy and to inform us immediately of any inaccuracy or other issue. You acknowledge that you are aware that the names on your documents must match your government issued ID.
2. Agent for Suppliers: Pixie Dusting Pals Travel Planning ("Pixie Dusting Pals") acts as a sales agent for any airline, hotel, car-rental company, tour operator, cruise line, or other service provider named in your itinerary or confirmation ("Suppliers"). We are not responsible for the acts or omissions of the Suppliers or their failure to adhere to their own schedules, provide services or refunds, financial default, or failure to honor future trip credits. We have no special knowledge regarding the financial condition of the Suppliers and no liability for recommending a trip credit in lieu of a refund. Further, you acknowledge that Pixie Dusting Pals has made no representations or promises with regard to the services athat are to be provided by these third-party suppliers.
3. Risks of Travel and Release: We assume no responsibility for and shall not be liable for the acts or omissions on the part of any other party not under our control or any acts of God, unsafe conditions, terrorism, health hazards including pandemics, illness, weather hazards, or the suitability for a disabled person of any portion of any trip. We have no special knowledge of dangers during travel or at destinations. For information related to such dangers, we recommend going to the State Department travel website at travel.state.gov, click on "Find International travel Information" then click on "Country Information", and fill in the name of the destination country. For medical and health information, we recommend going to the Centers for Disease Control website at cdc.gov/travel, then click on "Destinations" and scroll to the name of the destination country. It is your personal decision to travel, and you are doing so with full knowledge of current travel recommendations and travel restrictions with regards to the risks of COVID-19. You hereby expressly assume all of these risks and dangers, and you hereby expressly agree to forever release, discharge, and hold us, and our agents, employees, officers, directors, associates, affiliated companies, guides, group leaders, and sub contractors harmless against any and all liability, actions, causes of actions, suits, claims, and demands of any and every kind and nature whatsoever which you now have or which may hereafter arise out of or in connection with these risks and dangers, and agree to indemnify us for any and all losses arising out of any such claim and lawsuit.
4. Entry & Re-entry Rules: We make no representation or promises regarding the validity or applicability of any of your travel documents. You assume full and complete responsibility for checking and verifying any and all passport, visa, vaccination, or other entry requirements of your destination and your connecting points, and all conditions regarding health, safety, security, political stability, and labor or civil unrest at such destination. Make sure to note rules are subject to change whether your travels are foreign or domestic. Many countries require your passport to be valid for six months or more after your date of entry. Some countries will not admit persons convicted of a crime. Some countries require both parents’ consent for minors to travel.
5. FEES: A planning fee equal to 10% of the total cost of each non-commissionable component of your trip will apply, including but not limited to airfare, private services such as catering, entertainment, and other third-party arrangements. You will be notified in advance of any applicable fees, and no bookings will be made without your prior approval. A separate fee of $15 per person (ages 10+) will apply to all group bookings (a group booking refers to 10 or more people traveling together on the same itinerary—whether that’s a hotel stay, cruise, tour, or vacation package) with a minimum of $125 payable prior to sending a Travel Quote - in addition to any 10% on non-commissionable components. All planning fees are non-refundable - even if the trip is cancelled.
6. Modifications: If a travel supplier reduces the price of a trip after booking, we will make every effort to assist with rebooking at the lower rate if permitted by the supplier. However, we do not guarantee any refunds or the ability to successfully rebook. We offer up to three (3) modifications to your reservation prior to the final payment deadline at no additional charge. After the third modification, a fee of $50 will apply for each additional modification.
7. Price Increases: Travel arrangements involving airline and cruise components are subject to Suppliers' supplemental price increases that may be imposed by the supplier and/or government, even after you have completed your purchase. You hereby consent to any such price increases and authorize your credit or debit card to be used for them. Suppliers have their own contracts covering cancellation penalties and other terms and conditions, and you may be bound by those contracts regardless of whether you receive notice of their terms.
8. Reservation Rule Violations: You agree not to purchase a ticket or tickets containing flight segments that you will not be using, such as a "point-beyond", "hidden-city", or "back-to-back tickets". You further agree not to purchase a round-trip ticket that you plan to use only for one-way travel. You acknowledge that the airlines generally prohibit all such tickets, and therefore we do not guarantee that the airline will honor your ticket or tickets. If you do not use one of the flights in your reservation, the airline will cancel your remaining itinerary, and it may confiscate your frequent flyer points. You agree to indemnify and hold us harmless against airline claims for the difference between the full fare of your actual itinerary and the value of the ticket or tickets that you purchased
9. Insurance: For your protection, we strongly recommend that you purchase trip cancellation and travel accident insurance. Please note that most policies have a specific clause stating they do not cover epidemics and pandemics,especially when travel warnings are in place. No representation or description of the insurance made by our staff constitutes a binding assurance or promise about the insurance. You agree to indemnify and hold us harmless for your election not to purchase travel insurance or for any denial of claim by travel insurer as it relates to COVID-19 or any other claim under the policy. You are advised to review the trip cancellation and travel accident insurance as they may have limitations or exclusions that may apply to you.
10. Credit Card Merchant: We also strongly recommend that you use a credit card for your purchase, so that you can exercise your rights under the Fair Credit Billing Act if you do not receive the services you purchased. However, if we are the credit card merchant, our role is to facilitate the sale, collect funds on your behalf, and remit those funds to the Suppliers. If the Suppliers do not provide the services, your only recourse would be against the Suppliers, and you agree not to initiate a chargeback or take any additional action against us. We cannot make any guarantees with regard to the ability of the credit card merchant or suppliers to resolve any issues that you may encounter.
11. Claims Deadline and Exclusive Jurisdiction: You agree to present any claims against us within 30 days after your trip ends and to file suit within one year of the incident, and you acknowledge that this expressly limits the applicable statute of limitations to one year. You agree that the courts in Tarrant County, Texas will be the exclusive jurisdiction for all claims brought by you or us, and you hereby submit to the personal jurisdiction of those courts.
last update 08/11/2025 by SR