2025 MC Food and Music Fest Vendor Terms & Conditions

Saturday & Sunday May 24th &25th 2025

Vendor Hours: 10:00 a.m. – 7:00 p.m.

 

General Application Information

• The vendor application must be completed in its entirety, or it will not be processed.

•   Applications will be processed within 2-3 business days, and applicants will receive an approval or denial email. If approved, you will be emailed a payment link for your fee's                                                                        

•  The deadline to apply is, April 1st, 2025. A $30 late fee will be assessed for any approved applications submitted after this date. Applications submitted after the deadline are not guaranteed review/approval.

•  Applications are approved based on creating a balance among all types of cuisine. There will not be more than 2 of the same types of vendors. (ie. 2 pizza vendors 2 taco vendors etc)

•  Applications for non food vendors are approved based on creating a balance among all vendor categories and types of goods.

•  Vendors may display and sell only the type of food products listed on their application and depicted in the photos submitted.

•  Vendor name and business/organization name must be included in the email.

•  New food vendors who are unable to submit photos with the application must email them toinfo@mcfoodandmusic fest within 24 hours of submitting their application.

•  MC Food and Music Fest reserves the right to assign all booth spaces, regardless of requests or previous year’s booth location. All effort will be taken to accommodate requests on a first come, first served basis.

Festival Information:
•  Vendor hours for 2025 are 10:00 a.m. to 7:00 p.m. Saturday May 24th and Sunday May 25th. Setup time is between 6:00am and 9:00 a.m. each morning.                          

•  Event staff will be available starting at 7:00 am the morning of the festival to answer any questions or concerns.

•  Vendors must be set up and ready by 10:00 a.m.

•  Tear down cannot begin until the conclusion of the festival at 7:00 pm each night.

•  The Festival organizer reserves the right to remove (without refund) any booth that is not comparable to the photos or description submitted.

•  Vendors may not consume alcohol on festival grounds. Violations will result in immediate booth suspension and prohibited participation in future festivals.

•  If vendors require Wi-Fi/internet connection for commerce, a personal hot spot is recommended.

•   Mc Food and Music Fest reserves the right to deny entrance into the festival to any vendor that is deemed inappropriate or not meeting the Festival’s standard of quality.

•  No refunds will be given for inclement weather on Festival Day.

•  Non food truck Booths are a 10’ x 10’ space.
•  Vendors are allowed up to three (3) booth spaces.

•  Food vendors must sell food and non alcoholic beverage items only. Alcoholic beverage sales are not permitted.

•  Vendors must provide all materials for booth space, including tables, chairs, equipment, and tents. Tents are required.

•   Food trucks and booths must be open and staffed during the entire duration of the festival. Anyone arrivinglate, leaving early, or breaking down during festival hours will not be permitted to return and will forfeit all fee's.

•   Electricity is extremely limited. Requesting electricity on an application is a request only and is NOT guaranteed.

•  Because it is very limited and not guaranteed, if electricity is required, it is best to plan to bring a quiet generator with decibel levels below 70 dB. Use of a quiet generator must be noted on the vendor application. Generators cannot emit smoke or fumes. Decibel levels will be checked during the festival and vendors will be required to cease use if over 70 dB. This is for the safety and enjoyment of all vendors and festival attendees. No exceptions allowed.

•   No music or sound systems are allowed.

•   MC Food and Music Festival organizers are not responsible for injuries to, damage to or loss of items prior to, during or following the festival.

Health Permit:

•  All food vendors must have a health permit on file with the LaPorte County Health Department.

A list of participating food vendors will be submitted to the LaPorte County Health Department, and food vendors may be subject to inspections on the day of the festival. Food vendors can reach the LaPorte County Health Department Food Services Division at 219-326-6808

•  A copy of the food vendor’s LaPorte County Health Department permit must be submitted to the event organizers via email by April 1st, 2025 for participation in the festival.

Booth Fees:
•  Once an application is approved, you will be sent a payment link. You will have 5 days to pay your fees or your application will be rejected..

•  The booth fee schedule showing initial food vendor fees is on the last page of this document. Additional fees are listed below.

• No refunds will be given.

 
 
 
Certificate of Liability Insurance:
All vendors selling food (prepackaged or prepared onsite) or body products (i.e. anything edible, ingestible, or that is applied on the body) or vendors who use electricity, must obtain and furnish a
$1,000,000 Certificate of Insurance (COI) per occurrence. The COI must name both Harbor Country Adventures Inc and the City of Michigan City Parks Dept as Additional Insured for protection against damages in the event of an injury occurring at the festival or an injury caused by the products the vendor sells at the festival.
Vendors must submit their COI once the application has been approved. Vendors will not be allowed to participate if they are not able to obtain and submit a COI naming both Harbor Country Adventures Inc and the City of Michigan City Parks Dept as Additional Insured.
Please consult your insurance agent for appropriate coverage.
 
General Liability
Limits
Each Occurrence
$1,000,000
Damages to Rented Premises
$100,000
Medical Expense (each occurrence)
$5,000
Personal Injury
$1,000,000
General Aggregate
$2,000,000
 
 Food vendors are required to carry the following coverage:
 
Products – Completed Operations                          $2,000,000 Additional Requirements:
•   $1,000,000 of general liability, including products liability
•   Name Harbor Country Adventures Inc and Michigan City Parks Dept
as additional insured
 
•  Certificate Holder Address:
Harbor Country Adventures Inc
35 S Whittaker St. New Buffalo. Mi. 49117
 
 
 
Food Vendor Fees
$650 two days
$350 single day
 
Retail Vendor Fees
$200 Retail 10x10 (One Day - Non Food)
$350 Retail 10x10 (Two Day - Non Food)