Terms & Conditions
Welcome to QuickTrip Travel Services. We’re thrilled to assist with your travel plans. The following Terms & Conditions (the "Agreement") outline what you can expect from us. The terms "we," "us," and "our" refer to QuickTrip Travel Services, and "you" refers to the individual signing this agreement.
Travel Services Agreement
Agency Disclosure
QuickTrip Travel Services issues travel documents solely as an agent for the airline, tour company, cruise line, resort, or other supplier indicated in the travel document, brochure, correspondence, or other communication.
As an agent for the supplier, QuickTrip Travel Services does not assume responsibility for cancellations, substitutions, or services by the supplier, financial default of the supplier, refunds for unused services provided by the supplier, or any obligations, services, or monies outside the specific responsibilities of QuickTrip Travel Services.
Agency Disclosure Acceptance
I acknowledge that QuickTrip Travel Services is not responsible for, nor will I attempt to hold it liable for, any injury, damage, or loss I may suffer due to conditions, actions, or omissions beyond the reasonable control of QuickTrip Travel Services.
Refunds, Changes, Cancellations
QuickTrip Travel Services has informed me of the supplier’s charges, cancellation fees, and penalties. I understand that airline tickets, if applicable, are often non-refundable and subject to loss of fare in the event of changes or cancellations. QuickTrip Travel Services will make reasonable efforts to recover funds in case of a trip cancellation. However, QuickTrip Travel Services does not control supplier policies on changes and cancellations and will uphold the supplier’s decision on funds in such cases.
Refunds, Changes, Cancellations Acceptance
I accept that penalties for cancellations, changes, or refunds may apply to this travel and fully understand these terms. I also understand that airlines, air tours, or other travel products may be subject to price increases post-purchase due to additional costs from suppliers or governments. I acknowledge that QuickTrip Travel Services may charge additional sums to offset fees, fuel surcharges, taxes, and foreign exchange fluctuations.
Chargeback Policy
By authorizing payment through a secure payment link provided by QuickTrip Travel Services or by allowing QuickTrip Travel Services to manually process your credit card information, you agree to the terms and conditions outlined for the purchase of travel services. You acknowledge that these payments may include non-refundable fees as specified at the time of booking.
In the event of a dispute or concern regarding a payment, you agree to contact QuickTrip Travel Services directly to attempt resolution before initiating a chargeback or dispute with your credit card or payment provider. Initiating a chargeback without first attempting resolution may result in additional fees, cancellation of any non-refundable services, and the forfeiture of future services. QuickTrip Travel Services reserves the right to dispute any chargebacks deemed invalid or without merit, and to pursue all available remedies to recover funds.
Payment Card Handling Policy
Card Locking and Payment Issues:
If your payment card is locked or has issues during a transaction, the following policy applies:
Customer Responsibility
It is your responsibility to ensure the payment card used is valid, active, and has sufficient funds. Double-check card information for accuracy. If your card is locked or has issues, contact your bank promptly and inform QuickTrip Travel Services of any payment process challenges.
Consequences of Payment Failures
Transaction Suspension: If a payment fails, vacation planning and transactions will be suspended until resolved. A $25 fee will be added to issue a new quote if the quoted price changes.
Cancellation Policy: Failure to resolve payment issues within the specified period may lead to booking or reservation cancellation, with applicable fees or charges.
Booking Guarantee
A booking is considered confirmed only after successful payment. Failure to complete the payment authorization and travel inquiry forms within the specified time may result in a booking release. We appreciate your cooperation in ensuring smooth transaction processing.
Passenger Documentation
If traveling internationally, I understand I must have a valid passport and may need a visa depending on my destination and passport origin. I understand it is my responsibility to obtain all necessary travel documents. QuickTrip Travel Services is not liable for travel identification or visa issuance. I will review my travel documents for accuracy and contact QuickTrip Travel Services with any questions. I understand discounted fares often have restrictions and that changing any travel arrangements may require additional payments. Non-U.S. passport holders should check entrance requirements with their destination and transit country embassies. For medical information, contact the Centers for Disease Control at 404-332-4559 or visit the CDC website at https://wwwnc.cdc.gov/travel.
Passport and Visa Information
Contact the Travel Advisory Section of the U.S. State Department at 202-647-5225 or visit http://travel.state.gov for further guidance.
Group Trip Organizer Liability Waiver and Release
This Liability Waiver and Release outlines QuickTrip Travel Services limitations in connection with group trips organized by the Organizer.
By signing below, you agree to the following terms:
General Understanding:
The Organizer coordinates group trips and is not a direct provider of services such as transportation, accommodations, meals, tours, or other travel-related services.
Third-Party Services:
The Organizer is not liable for acts, omissions, or negligence by third-party service providers, including airlines, hotels, transportation companies, and tour operators.
Travel Risks:
Travel involves inherent risks, including injury, illness, theft, property damage, and natural disasters. The Organizer is not responsible for loss, damage, injury, or inconvenience arising from such risks.
Health and Safety:
The Organizer is not responsible for Participant health and safety. Participants are encouraged to purchase travel insurance and obtain vaccinations, medications, and health precautions as necessary.
Travel Documentation:
The Organizer is not responsible for obtaining or ensuring passport, visa, or other travel document validity. Participants must ensure they have proper documentation to enter and exit the countries visited.
Flights and Meeting Points:
The Organizer is not responsible for flight-related issues, including delays, cancellations, or missed flights. Participants are responsible for meeting the group at the designated trip start location and time. All costs and logistics to join the group are the sole responsibility of the Participant.
Changes and Cancellations:
The Organizer is not liable for itinerary changes or cancellations due to unforeseen circumstances, such as weather, strikes, or other uncontrollable events. Additional costs incurred are the Participant’s responsibility.
Personal Conduct:
The Organizer is not liable for Participant conduct. Participants are expected to respect group members, local cultures, and laws. The Organizer reserves the right to remove any Participant with unacceptable behavior.
Loss or Damage:
The Organizer is not responsible for loss or damage to personal property, including luggage, money, and personal items.
Financial Liability:
The Participant agrees to indemnify the Organizer against financial liability, including medical expenses, legal fees, and costs from accidents, injuries, or other incidents during the trip. Participants are strongly encouraged to have travel insurance covering medical emergencies, trip cancellations, and personal liability.
Accidents and Incidents:
The Organizer is not liable for accidents, injuries, or incidents during the trip, including those during travel, activities, excursions, or any other part of the trip. Participants participate in all activities at their own risk.
Travel Insurance Policy
No Direct Provision: QuickTrip Travel Services does not provide travel insurance unless explicitly included in a promotional deal.
Promotional Deals: If travel insurance is included in a promotion, specific terms will be outlined in the promotional materials and provided by a third-party insurance provider.
Insurance Quotes: We can provide quotes from third-party insurance providers upon request.
Customer Responsibilities
Obtaining Insurance
Unless included in a promotional deal, obtaining travel insurance is your responsibility. Review and select the appropriate policy independently.
Policy Review
Review all terms, conditions, limitations, and exclusions of any travel insurance policy provided by a third-party provider.
Accuracy of Information
Provide accurate information to the insurance provider. Misrepresentation or failure to disclose relevant information may affect coverage.
Compliance
Follow all procedures and requirements specified by the insurance provider, including those related to claims filing.
Claims Process
Filing Claims
You are responsible for filing claims directly with the travel insurance provider according to their procedures.
Documentation
Keep necessary documentation and receipts to support any claims.
Assistance
QuickTrip Travel Services may assist in understanding the claims process but is not responsible for filing claims or ensuring claim approval.
Limitation of Liability
Non-Liability
QuickTrip Travel Services acts solely as an intermediary between you and the travel insurance provider. We assume no liability for coverage, claims, disputes, or issues with the insurance policy.
Third-Party Provider
Direct any disputes or claims related to travel insurance to the third-party provider. QuickTrip Travel Services is not responsible for the insurance provider’s performance, actions, or decisions.
Travel Insurance Waiver and Acknowledgement
This Travel Insurance Waiver Form is intended to outline the understanding and agreement between QuickTrip Travel Services and the undersigned participant regarding the waiver of travel insurance for trips organized by the Organizer.
By signing below, you (the “Participant”) agree to the following terms and conditions:
1. Acknowledgment of Travel Insurance Recommendation:
• The Participant acknowledges that the Organizer has strongly recommended the purchase of comprehensive travel insurance to cover potential risks including but not limited to trip cancellation, medical emergencies, lost luggage, and other travel-related incidents.
2. Understanding the Risks:
• The Participant understands and accepts that traveling without travel insurance involves inherent risks, including but not limited to the financial burden of medical emergencies, trip cancellations, delays, lost or stolen property, and other unforeseen events.
3. Personal Responsibility:
• The Participant agrees that they are solely responsible for any and all costs, damages, or losses incurred during the trip that would otherwise be covered by travel insurance.
4. Waiver of Claims Against the Organizer:
• The Participant agrees to waive any claims against the Organizer for any financial loss, medical expenses, or other costs that may arise due to the Participant’s decision to not purchase travel insurance. The Organizer is not liable for any such costs or damages.
5. Indemnification:
• The Participant agrees to indemnify and hold harmless the Organizer from any claims, damages, costs, or expenses arising from the Participant’s decision to waive travel insurance.
6. Confirmation of Decision:
• By signing this Form, the Participant confirms that they have made an informed decision to waive travel insurance after understanding the potential risks and consequences.
7. Non-Refundable Costs:
• The Participant acknowledges that certain trip costs may be non-refundable and that without travel insurance, they assume the full risk of any losses associated with cancellations or changes.
8. Emergency Situations:
• The Participant understands that in the event of a medical emergency, they are responsible for all associated costs, including but not limited to medical treatment, hospital stays, and medical evacuation, which could be significantly higher without insurance coverage.
Acknowledgment and Waiver
By booking with QuickTrip Travel Services , you agree to the following:
You understand that QuickTrip Travel Services does not directly provide travel insurance unless included in a promotional deal.
You acknowledge the importance of travel insurance.
You accept responsibility for obtaining and reviewing your own travel insurance policy unless included in a promotional deal.
You waive any claims against QuickTrip Travel Services related to travel insurance coverage and claims.
Additional Travel Resources
Passport and Visa information - http://travel.state.gov
Center for Disease Control Travelers Health - https://wwwnc.cdc.gov/travel
World Health Organization – https://www.who.int/
Amendments to these terms
QuickTrip Travel Services reserves the right to amend these terms and conditions as necessary to address specific situations or regulatory changes. Customers will be notified of any such amendments in a timely manner.
By Signing Below, I acknowledge that:
I have read the above paragraphs, marked the applicable acknowledgment spaces, and agree to the terms as stated.
