Booth Registration Form

Vendor Booth Registration-
Welcome Vendors This form is to be completed by the exhibitor: Tables and Chairs Based on Availability.

You will be contacted once approved by Event Organizer if additional information is needed. This is an outside event bring a tent if you require one.
Location address:10485 Northwest Freeway,Houston Texas 77092
Company Name:*
Vendor Table : Please select Date: 2025*

October 18th 4pm-7pm Tribal Elders Host Trunk /Treat Community EventNovember 15th 11am to 3pm Native American Indigenous Event
Trunk /Treat Community Event Vendors!

Please read the policies carefully and make sure you understand and comply with each item

🎃 Family-Friendly Fun: Please avoid any scary or frightening decorations or costumes.
🍬 Safety First:Bring your own decorations, candy etc. All car trunks and treats will be inspected before the event begins.
🚗 Adult Supervision: An adult must remain with each vehicle throughout the event.
✨ Respectful Space: Political or religious advertising is not permitted.
🏆 Best Theme Award: A special award will be given at the end of the event for the best-decorated trunk!

All Vehicles have to remain in parked place until all Communitry Patrons have left the premises for safety reasons. Arrive early to set up at 3pm before gate closes
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Please enter a valid phone number.
Email
example@example.com
Website
Contact Person Name

First NameLast Name
Position Title
Phone Number
Please enter a valid phone number.
Tables and chairs are available on a "first come, first served" basis; will you be needing any tables or chairs?
Based on Availability We will only provide one table and two chairs per booth. You may bring more tables or chairs as long as they fit inside your booth space.
E-mail:*
example@example.com
Exhibitor Details
Please provide details of the nature of your business adn the products / services you want to sell or showcase
Activity Area
Please specify if you want to do any product try-outs or demonstrations. Please give details to your requirements and the nature of the activity
Upload Logo

Please browse and upload your company logo (max 2MB, jpg,png or bmp format only)
Cancelof
DEADLINE TO SUBMIT BOOTH REGISTRATION FORM: 48 Hours Prior to the Event date .Please return the signed and completed form via email, or via JotForm online registration to Native Healthcare Center Email: OscarTepox@nativehealthcarecenter.org

Food Vendors please upload current Health Permit or Restaurant License.
Terms and Conditions for Free Event Booth Exhibitors

1. Agreement to Terms By signing up as a free event booth exhibitor (hereinafter referred to as "Exhibitor") for Women Well-Being Health Fair (hereinafter referred to as "Event"), the Exhibitor agrees to abide by these Terms and Conditions.
2. Booth Assignment and Display Regulations
Native Healthcare Center will assign booth spaces. The assignment is at the sole discretion of the Event Organizer, and consideration will be given to the exhibitor's needs and space availability.
The Exhibitor must ensure their display is neat, professional, and confined within the designated booth space.
No alteration to the booth space is allowed without prior approval from the Event organizer.
3. Setup and Dismantling
Exhibitors are responsible for setting up their booths by the designated setup time and dismantling them at the designated closing time of the event.
Exhibitors must ensure the area is left clean and orderly. The exhibitor is responsible for any additional cleaning charges incurred due to neglect.
4. Prohibited Activities
No sales transactions, raffles, or distribution of promotional items are allowed without prior written approval. Exhibitors may not engage in loud activities, including music or sound amplification, which may disturb other exhibitors or attendees. Exhibitors are prohibited from displaying any materials that may be offensive or inappropriate, as deemed by the Event Organizer. Alcoholic Beverages are prohibited
5. Liability and Insurance
Exhibitors participate at their own risk. The Event Organizer is not liable for any loss, theft, damage, or injury to any person or property that may occur during the Event. The Exhibitor agrees to indemnify and hold the Event Organizer and venue harmless from any claims arising from their participation in the Event.
If applicable, the Exhibitor is encouraged to obtain insurance coverage for their participation at the Event.
6. Compliance with Laws and Policies
Exhibitors are required to comply with all applicable local, state, and federal laws and venue policies and regulations.
The Event Organizer reserves the right to remove any Exhibitor who violates these Terms and Conditions or any applicable laws and policies.
7. Changes and Cancellation
The Event Organizer reserves the right to change the Event date, location, or layout at any time. If the Event is canceled, the Event Organizer will notify Exhibitors as soon as possible.
8. Photography and Media Release
By participating in the Event, Exhibitors consent to the use of any photos, videos, or media taken during the Event by the Event Organizer for promotional or marketing purposes without any compensation.
9. Termination of Participation
The Event Organizer reserves the right to terminate the participation of any Exhibitor who fails to comply with these Terms and Conditions or engages in inappropriate or disruptive behavior.
10. Acceptance of Terms
By participating as an Exhibitor at the Event, the Exhibitor acknowledges that they have read, understood, and agree to comply with these Terms and Conditions.
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Vendor Booth Registration-

DEADLINE TO SUBMIT BOOTH REGISTRATION FORM: 48 Hours Prior to the Event date .Please return the signed and completed form via email, or via JotForm online registration to Native Healthcare Center Email: OscarTepox@nativehealthcarecenter.org