• Event Rental Parties may begin set up the start date beginning at 8 AM and must finish clean up by 10 PM on the end date.
• For Single Day Rentals, parties may set up 2 hours before and must clean up and vacate the premises by 10pm.
• *Base Cleaning fees plus scheduled labor fees will be removed from your deposit if buildings and areas are not cleaned as specified in the Contract.

Terms and Conditions

1. GLC is rented on an as-is basis. Changes to the facilities may be made without the renter’s knowledge.
2. This is a non-exclusive rental. Other areas of the Camp may be rented/used simultaneously.
3. Renter indemnifies GLC and all representatives.
4. Event insurance must be carried for ALL rentals. A Certificate of Insurance with minimums of $1,000,000.00 per occurrence and $2,000,000.00 in the annual aggregate must be provided to the camp at least 30 days prior to the rental.
5. A Scheduled Security Deposit is required for ALL rentals.
6. After the final walkthrough, completed by a Camp Representative,
   1. A Final Invoice will be billed and due within 30 days of the rental expiration.
   2. The Security Deposit, minus any damages/cleaning fees and any incurred/incidental charges, will be returned with the Final Invoice.
7. Pre-Orientation is required with Primary and Secondary Representative prior to the arrival of the guests.
8. Renter shall use the Facility for conducting a program of its own design is required to comply with all applicable laws, codes, and regulations.
9. Renter assumes all responsibility for any self-prepared foods, and for all activities.
10. Renter agrees that the total number of participants on the premises will not exceed the rented facilities maximum capacity at any time.
11. Renter cannot sublease the facilities.
12. Rental is responsible for all personal properties.
13. Renter is liable for any caused damages and repairs or replacements to the rented facilities.
14. Any incidents or accidents must be reported to a GLC Representative within 24 hours of occurrence.
15. Renter must keep doorways, hallways, exits, and sidewalks always clear of obstacles and accessible.
16. If renting overnight accommodations, GLC must receive a complete count of all occupants at least 14 days before the rental.
17. No weapons, firearms, explosives, illegal or illicit products, products controlled by Federal, State, or Municipal Licenses, or items deemed inappropriate by GLC are allowed on the property at any time. 
    1. GLC reserves the right to confiscate any of those items.
18.  GLC reserves the right to remove the renter or require the renter to remove any individual from the property for disruptive behavior.
19. No pets are allowed on GLC Property except Service Dogs.
    1. Following ADA regulations, Therapy Animals do not qualify as Service Animals.
20. The Maximum Speed Limit is 10 mph.
21. If the renter plans to host gaming/gambling activities, they are responsible for obtaining any necessary licensing.
22. No nails, screws, staple guns, or adhesives may be used to hang/attach decorations.
23. Smoking is prohibited on GLC property.
24. Adult supervision must be provided, at all times, for anyone under 18.
25.  Setup and Cleanup are solely the renter’s responsibility.   No setup or cleanup will be done by GLC.
26. Standard setup and Cleanup times for Events are 8 am-4 pm the day before and after the Event.  Standard Setup times for Single Day Rental are 2 hours before and 2 hours after the Day Rental.  Additional time may be approved by the Director.
27. Single Day Rentals must vacate the property by 10 pm.
28. If the Cleanup requirements on the Event Rental Checklist are not completed, GLC will charge the base fee plus a labor fee of $25/hr over 1 hour.
29. Renters may only use facilities during their rental agreement times.  Items may not be stored at GLC.
30. Staff does not monitor trash during an event; that is the renter’s responsibility.  All trash must be placed in the dumpsters by the end of the rental expiration.
31. The renter cannot use the GLC name or logo as a sponsor of any activities.
    1. Renter may only use the name to identify the location of the rental.
32. Discrimination is not permitted at GLC.
33. Any photos or videos taken by GLC are GLC property and can be used as GLC sees fit without notice or payment to the renter.
34. Renter may cancel any time before 90 days.  Between 89 and 61 days prior to the rental, Renter will be charged 50% of the Total Rental Fee and any expenses incurred in preparation for renter's use of the facilities. For cancellations 60 days or less prior to rental, the renter will be charged 100% of the Total Rental Fees and any expenses incurred by GLC.
    1. Fees may be waived if Georgia Lions' Camp is able to re-rent the facility for the same period at the same rate.
35. GLC may terminate the contract if:
    1. Force majeure (an extraordinary event or circumstance outside of their control).
    2. The renter fails to pay any fees or charges within the set terms.
    3. Events scheduled more than 3 months in advance that interfere with GLC events that may arise.
    4. Renter fails to fulfill any of the terms and agreements in the signed rental agreement.
    5. GLC determines that following safety regulations or laws imposes undue requirements or hardship on the Georgia Lions' Camp.
36. The laws of Georgia govern the signed agreement.  Any legal action will be handled in Ware County, GA.
37. A GLC Representative will be on-call 24 hours during the event for accommodation and maintenance issues.
    1.  However, after 8 p.m., they should be contacted for emergencies only.

*​Rules for acceptance, participation, and use of the Georgia Lions' Camp are the same for everyone regardless of age, race, color, religion, sex, gender, disability, or nationality.