Rodeo Arena Reservations-Special Events Permits Form

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DISCLAIMER: Special Events Permits

Special Events Permits will not be issued until ALL supporting documents are submitted, reviewed, & given authoritative approval. Supporting documents may include the following:

Certificate of Insurance (Required for all Applicants)
Detailed Site Map (i.e. requested location for fencing, tent/canopy placement, etc)
Other Necessary & Applicable Permits (i.e. Mass Gathering Permit, Burn Permit, Temporary Food Service Permit, DABs Permit etc.)
Certificates/Licenses (i.e Temporary/Seasonal Business License, Special Events Sales Tax License, etc.)
Fees/Deposits
Plans (Traffic Control Plans, FAA Approved Flight Plan, Animal Health Hazards/Nuissances Plan, Parking Plan etc.)
Additional Contracts (contractor for fencing, barricades, portable restrooms, Livestock sanction, etc.)

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Have You or your Organization/Business ever Hosted an Event at the West Jordan Arena?

Yes-Returning

No-First Time

Other

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Main Contact Name* This field is required.

First Name

Last Name

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Name of Organization/BusinessIf the Organization/Business will be hosting the event

Skip if Not Applicable

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Phone Number* This field is required.

Please enter a valid phone number.

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Email* This field is required.

example@example.com

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Address* This field is required.

Street Address

Street Address Line 2

City

State / Province

Postal / Zip Code

Country

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Alternate Contact

First Name

Last Name

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Phone NumberThe best phone number to reach the applicant

Please enter a valid phone number.

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EmailThe best email to reach the applicant

example@example.com

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Reservations at the West Jordan Arena include the following:

*Main Arena, Practice Arena, Concession Stand, & Ticket Booth.

*West Jordan Arena Reservations require a MINIMUM of 3 days to ensure there is enough time for set-up prior to the event and clean up following the event.*

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Map of the West Jordan ArenaThis is the ONLY general staging available for an event at the Rodeo Arena

Here is the only version of staging of an event at the Rodeo Arena.

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Name & Type of Event* This field is required.(i.e. Organization Fun Run, Jones Family Reunion, Smith Car Show, Johnson Birthday Party, etc)

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Type of Event* This field is required.(i.e., fair, rodeo, concert, family gathering/reunion, birthday party, baby shower, etc.)

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Is the Company/Organization making the reservation considered a Non-Profit?If YES, we'll be requiring a copy of your Proof of Existence Certificate

YESNO

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Event Date* This field is required.Please note: There are dates on the calendar when the West Jordan Arena will not be unavailable due to weather closure (Mid-October to March 31st) & existing city events already taking place throughout the Spring and Summer. Setup will be the day before the desired event and clean-up will be the day after. Dates can only be reserved for the current calendar year of 2025

Date of Event

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Event Time Frame* This field is required.When will the event begin and end?

Hour

Minutes

Until

Hour

Minutes

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Additional Time:Will you need additional time to set up prior to the event and clean up after the event?

YES: We Need Additional TimeNO: Set-up & Clean-up All on Same Day

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Set-up Time & Clean-up TimeWill you require additional set-up time the day before the event or clean-up time the day after the event? (Optional) Please note that despite the amount of time set-up and clean-up may take, all Arena Reservations are for 3 days for each individual event.

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Will you need Electricity for the Event? * This field is required.

YESNO

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If YES, please let us know what you need electricity for.Our resources are limited. You might need to plan on providing additional equipment to meet your needs.

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Will there be a First Aid Station?* This field is required.If YES, please note the following: If the special event requires Police or EMTs onsite, our city has first right of refusal. The applicant must first contact our city Police and Fire Departments before contacting other providers. If our city is unable to accommodate your request, you are welcome to reach out to other vendors.

YESNO

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Additional Trash Can RequestIndicate how many trash cans will be needed for the event. If none, please add "N/A"

Add any special notes or requests. (Requests are not guaranteed)

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Will there be Admission charges? * This field is required. The city reserves the right to collect $1.50 per ticket regardless of the price of the ticket for the designated event. If YES, please note the following: A special Event Sales Tax License is required. Please contact the Utah State Tax Commission, 210 N 1950 W, Salt Lake City, UT 84134, 801-297-6303, for details.

YESNO

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Will Alcohol be served at the event?* This field is required.If YES, please note the following: Alcoholic beverages are only permitted at the Rodeo Arena, provided the user supplies the city of West Jordan with an approved alcohol permit from the Utah State Department of Alcohol and Beverage Services (DABS). 1. Alcoholic beverages are to be served and/or sold on private property, application must be made in advance to the Utah Division of Alcoholic Beverage Control. Contact them at 801-977-6800. 2. The applicant must use the City of West Jordan's contracted bartenders (i.e. 4 staff & 2 ID Verifiers) 3. It is the responsibility of the applicant to provide a payment system, alcohol, ice, coolers, & wristbands for those participating in the consumption of alcohol.

YESNO

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Please DO NOT proceed with the DABS Application UNTIL

the Special Events Permit Application has been approved by the Events Division.

DABS Application

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Will there be Open Flames of any sort at the event?* This field is required.If YES, please note the following: This may require a burn permit. Please contact the Fire Department at 801-260-7300 for details.

YESNO

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Will Canopies and/or Tents be used at the event?* This field is required.If YES, please note the following: Applicants must provide a map showing the locations of canopies and/or tents. All tents/canopies must be weighed down using above-ground weights (cinderblocks, water barrels, etc.) No stakes are allowed. It is your responsibility to get in contact with the Deputy Fire Marshal and verify that your canopies/tents set up is compliant with with fire code. You can reach him either by calling the Fire Department: 801-260-7300 Or by email at: Mike.Jensen@westjordan.utah.gov

YESNO

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Will Crowd Control/Private Security be necessary for the event?* This field is required.If YES, please note the following: The city must be made aware of the company contracted to provide Crowd Control/Private Security

YESNO

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Will there be Professional or Production Filming at the event?* This field is required.If YES, please note the following: For questions about filming, contact the city’s Public Information Manager at 801-569-5238

YESNO

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Will there be Food sold? * This field is required.If YES, please note the following: A Temporary Food Service Permit must be obtained in any instance where food is prepared for sale to, or consumption by the public. Contact Salt Lake County Health Department at 385-468-3817 or tempevents@slco.org - Temporary or Seasonal Business License is also required if the selling of food will take place at the event. Contact the Business Licensing Department at 801-569-5005 for details. A Special Event Sales Tax License is required. Please contact the Utah State Tax Commission, at 801-297-6303, for details on obtaining this license.

YESNO

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If you answered "Other" please provide an explanation

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Will there be Live Entertainment?* This field is required.

YESNO

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Will Livestock or Animals of any kind be present?* This field is required.If YES, please note the following: Any rodeo event involving livestock must be sanctioned by one of the following professional rodeo associations: (a) Professional Rodeo Cowboys Association (PRCA) (b) Rocky Mountain Professional Rodeo Association (RMPRA) (c) Women’s Professional Rodeo Association (WPRA) (d) American Professional Rodeo Association (APRA) (e) Youth Rodeo Association (YRA) Applicants must also provide a plan to address nuisances or health hazards associated with animals.

YESNO

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Will there be Noise Amplification?* This field is required.If YES, please note the following: Applicants, along with their party, must abide by the city noise ordinance. Amplified music or sound of any kind is not permitted past 10:00PM in the City of West Jordan.

YESNO

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Will the Event require additional Portable Restrooms?* This field is required.If the event is expected to have 300+ attendees, it is necessary to bring in portable restrooms from a contracted company. If YES, please note the following: Additional portable restrooms from an outside company may be requested by the city, based on need and attendance at the special event. If the estimated attendance is above 300, portable restrooms must be provided by the applicant. If portable restrooms are needed, the City of West Jordan requests the following information: 1. The contractor used for the portable restrooms 2. Number of restrooms needed (please refer to the table below estimating the number of portable restrooms needed based on attendance) 3. Date & time of delivery of the portable restrooms 4. Day & time of the pick-up of portable restrooms 5. Placement of the portable restrooms are already designated at the Rodeo Arena. Please refer to the table below as reference to know how many portable restrooms will be necessary.

YESNO

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Portable Restrooms TablePlease look at the table to estimate how many portable restrooms might be needed at the event

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Will a Stage be used at the event?* This field is required.

YESNO

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Total Amount of Attendees* This field is required.Approximately how many people will be in Attendance?

Please provide a rough estimate for attendance.

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Mass Gathering Permit Application

Once the permit is obtained, a copy must be forwarded to West Jordan City Special Events, events@westjordan.utah.gov.

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Will Vendors be present at your event?* This field is required.If YES, please note the following: Temporary or Seasonal Business License may be required. Please contact the Business Licensing Department at 801-569-5005 for details. A Special Event Sales Tax License is required. Please contact the Utah State Tax Commission, 210 N 1950 W, Salt Lake City, Utah 84134, 801-297-6303, for details on obtaining this license.

YESNO

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Is the event open to the public?* This field is required.Can anyone come and participate?

YESNO

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If the event is open to the public, where can more information be located?Is there a social media page, a flyer, or another material containing information?

Please provide a link or attachment of your event

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Terms & Conditions* This field is required.Please read over the Terms and Conditions