NEW 2025 CAMP POLICIES

• Your camper's registration is NOT completed until you fill out this JotForm and submit. This information is due by March 1, 2025. Failure to provide this information by March 1, 2025 could result in cancellation without refund. 
• Changes to medical information and authorized pick-ups ONLY will be allowed up until the Monday prior to your camper's registration week by emailing:  camp@connerprairie.org  Any other changes are due by March 1, 2025. 
• All changes to this form after you submit must be emailed to: camp@connerprairie.org. Changes will no longer be taken in person or over the telephone.  
• These new camp policies are to ensure the safety of your camper. 

By default, parent/guardian will be notified of camp happenings at pick-up. A parent/guardian will only be contacted during the camp day if:

• A camper requires additional care beyond the scope of what can be provided at camp, and needs to be picked up. Example: a camper twists their ankle and should be seen at an urgent care. We cannot x-ray at camp, but an ambulance is not necessary.

• A camper is ill and not able to return to camp programming, and needs to be picked up. Example: a camper has a headache that is not resolved with hydration, 30 minutes of rest, and a children’s ibuprofen (over the counter OTC medication).

• A camper is injured and treated by an EMT and/or an ambulance is called. Example: a camper sustains a head injury and loses consciousness.

When the first aid specialist determines a camper requires OTC medication, a parent/guardian will be called. The need will be discussed with the parent/guardian, or if a parent/guardian cannot be reached, a message will be left with the name, time, and dosage of medication that was administered.

If a camper is treated for injury/illness and returns to program, the parent/guardian is informed at pick-up but will not be called. Example: A camper has a stomachache which is treated with hydration and rest. The camper returns to their group. The parent/guardian is notified at pick-up.

In consideration of Conner Prairie allowing the undersigned Participant to participate in the Program, Participant, as well as each parent(s) or legal guardian(s) if Participant is a Minor, agrees as follows:

1. Assumption of Risks: Participation in the Program can be physically demanding, hazardous and involves risks, known and unknown, inherent and otherwise, that cannot be eliminated and which can cause injury, illness, paralysis or death to Participant or other persons and/or property damage. Such risks include, without limitation, obvious and hidden facility and premises conditions, equipment failure, known or unknown medical conditions, and/or the acts, omissions, or negligence of other the Released Parties and others involved with the Program. Each undersigned accept(s) and Participant voluntarily assumes all risks that may be connected with participation in the Program and acknowledges that Participant is voluntarily participating with knowledge of these risks. Participant is physically fit to participate in the Program and may cease participation at any point. The term "Released Parties" includes Conner Prairie Museum, Inc., Conner Prairie Foundation, Inc., 1859 Balloon Voyage LLC, Aerophile SAS and all of their directors, officers, trustees, employees, volunteers, agents, representatives, sponsors, related entities, affiliates, subsidiaries, and/or any other person or entity associated in any way with the Program.

2. Release: Each undersigned agrees to waive and release the Released Parties from and against all claims, damages, injuries, losses, actions (whether arising by statute, at law, or in equity), suits, proceedings, expenses, and attorney fees that they or anyone on their behalf (which includes but is not limited to heirs, representatives or next of kin) have or might have for any death, injury, or other damage (e.g. physical, psychological, emotional or property) arising out of or relating to Participant's participation in the Program, including, but not limited to any claim that the act or omission complained of was caused in whole or in part by the strict liability or negligence in any form of any of the Released Parties.

3. Indemnification: Each undersigned agrees to reimburse and be responsible for (defend, indemnify and hold harmless) the Released Parties from and against all claims, damages, injuries. losses, actions, suits, proceedings, product or strict liability actions, wrongful death actions, expenses, and attorney fees that the undersigned, anyone on undersigned’s behalf (including but not limited to heirs, representatives or next of kin) or any third party have or might have for any fatal injuries, injury, claimed injury, or property damage arising out of or relating to Participant's participation in the Program, including, but not limited to, any claim that the act or omission complained of was caused in whole or in part by the strict liability or negligence in any form of any of the Released Parties.

4. No Responsibility for Personal Property: Each undersigned acknowledges that the Released Parties are not responsible for any personal property lost, damaged or destroyed while attending the Program. Participant assumes all responsibility for safeguarding personal property while participating in the Program.

5. Adherence to Rules: Participant agrees to abide by all Program rules and will follow all oral or written instructions and directions given by the Released Parties. In no case will such rules or instructions modify this waiver and release.

6. Medical Treatment Authorization: In the event that Participant is injured or becomes ill during the Program, each undersigned authorizes the Released Parties to secure first aid and/or the services of any legally qualified physician or hospital for Participant. Each undersigned agrees to jointly and severally assume any financial obligations resulting from the provision of such medical assistance and services.

7. Right of Personal Likeness Use: Each undersigned agrees that Conner Prairie and its successors and assigns shall have and own the sole and exclusive right to commercially exploit the Program including all rights to all photographs, video reproductions, audio reproductions, films, motion pictures, digital images, and other reproductions or depictions of the Program or any portion thereof, including without limitation descriptions, pictures, likenesses, images, name and sound of Participant alone or with other persons, through any and all media whether now known or hereafter discovered, and all rights to copyright, reproduce, distribute, display, perform, sell, license or otherwise dispose of same for any purpose whatsoever. Participant also grants to Conner Prairie a non-exclusive, perpetual license to use Participant’s rights of publicity (or similar), and full permission to any and all uses of Participant's likeness, including photographs and videotape for publicity and advertising purposes without compensation.

8. Customer COVID-19 Representation: Each undersigned is not aware of Participant being exposed to any individual in the last four weeks who has received a COVID-19 diagnosis, has been suspected of having COVID-19 or has experienced COVID-19 symptoms. If at any time prior to, during or within fourteen days after completion of the Program, an undersigned becomes aware of such exposure, they shall immediately contact Program personnel and shall not return to the Program without authorization.

9. Acknowledgment and Assumption of COVID-19 Risks: In addition to the risks listed in the “Assumption of Risks” section above, Program participation during the COVID-19 pandemic presents unique health and safety risks and dangers, known and unknown, inherent and otherwise, that cannot be eliminated and which can cause injury, illness, paralysis or death to Participant, Participant’s family members and other third parties. Some, but by no means all, of the risks presented include: (i) COVID-19 is highly contagious; (ii) individuals frequently do not develop COVID-19 symptoms until after they are contagious; (iii) exposed individuals may have more serious symptoms due to other known and unknown medical conditions; (iv) those involved the Program’s failure to take proper actions to prevent or minimize exposure and/or failure to have and/or use proper protective equipment; and (vi) the acts, omissions and negligence of the Released Parties. Each undersigned accepts and acknowledges Participant is voluntarily participating in the Program even with knowledge and appreciation of these risks.

10. Parents/Guardians Execution: If Participant is not yet 18 years of age, then each parent or guardian of the above minor must also sign this Agreement. Participant and each parent or legal guardian signing this Agreement are an “undersigned”).

11. Force Majeure: Each undersigned agrees that in the event Conner Prairie is either unable to or deems, in Conner Prairie’s sole discretion, it imprudent to, begin or continue with the Program due to COVID-19 concerns, government regulation, supplier or contractor delays or other events or occurrences beyond its control, Conner Prairie shall be entitled to suspend performance and any delay shall be excused without penalty or liability for damages or return of Program fees.

12. Governing Law and Venue: This Agreement is governed by the laws of the State of Indiana. Any litigation between the parties relating to this Agreement shall be filed and litigated only in the Indiana Commercial Court located in Marion County or if such Court no longer exists, in a federal or state court located in Hamilton County, Indiana. If one or more portions of this document are found to be unenforceable, the remainder of the document will remain enforceable. 

**READ CAREFULLY BEFORE SIGNING, YOUR LEGAL RIGHTS ARE AFFECTED**

Behavior Partnership Philosophy

All campers are expected to behave in a manner that is developmentally appropriate.  Our behavior management plan understands that behavior is communication and this plan has been developed on the beliefs that:

• Summer camp provides an excellent opportunity for young people to grow and develop, and part of that growth and development includes making mistakes and relating actions with consequences.
• We have an obligation to provide an excellent program to all campers. One camper’s behavior will not be allowed to negatively impact the experience of their peers. Every camper deserves the opportunity to learn from their choices.
• A camper’s observable behavior is a result of their invisible motivation and intention. All three of these factors are considered when enacting a behavior management response.
• Consequences for misbehavior will be logical and intended to be developmental, not strictly punitive.
• Under no circumstances will a camper be shamed, humiliated, or physically injured as part of a behavior management response.

Camper Expectations
The following camper expectations are shared and discussed on Monday morning with each camp group:

• Be safe and have fun
• Show respect for yourself, counselors, fellow campers, and your environment. Treat others as you want to be treated
• Stay with your counselors and follow their directions
• Tell your counselors right away if something upsets you or you need help
• Keep your lunch food to yourself- no sharing or trading
• Try new things, and do your best

Staff Expectations
As a parent/guardian, you can expect our staff to:

• Prioritize the safety of all campers in our care. We believe in safe as necessary. 
• Respect your camper regardless of demographic characteristics, special needs, past behavioral incidents, or any other identifying feature
• Clearly establish and consistently enforce all rules and expectations
• Deliver a planned program, modified as needed to meet the needs of campers and weather
• Use positive and supportive language that is delivered clearly and calmly
• Involve campers in the problem-solving process

Progressive Discipline
When a camper engages in behavior that is not consistent with the expectations listed above, the camp staff will implement the following progressive discipline steps:

1. The staff member will provide the camper with a verbal reminder of the expectation, and explain why the expectation exists
2. The staff member will have a 1:1 conversation with the camper (in view of other staff), informing the camper that a repeated choice not to meet the expectation will result in temporary removal from the group and missing out on scheduled activities
3. The staff member will remove the camper from the group, and notify the camp inclusion specialist or camp coordinator. The camp inclusions specialist/camp coordinator will work with the camper and staff member to understand the choices made, and determine whether or not the camper can be returned to the group. With guidance from the camp director or manager, the camper may then be:

a. immediately returned to the group
b. returned after having some time to regain their composure and consider their choices, or
c. not returned to the group. In such cases, the parent/guardian will be notified to pick up their camper. An alternative program will not be provided, and refunds will not be issued.

Depending on the severity of the behavior, we may implement the above steps in any order that we deem necessary. Specifically, behavior including, but not limited to: physical or verbal assault, bringing or threatening to bring weapons to camp, threats or acts of violence, racial/ethnic/sexual language, and property theft will result in immediate implementation of step #3. Parents/guardians will be held financially responsible for intentional damage to facilities or equipment caused by their camper.

If you find that you do not agree with our behavior management plan, please share your feelings and beliefs with us. We will attempt to work out our differences; however, if you find yourself uncomfortable with our methods and we haven’t been able to work out a compromise you may need to consider other arrangements for your camper.

My signature below acknowledges that I have received a copy of the Conner Prairie Adventure Camp Behavioral Management Policy.

CANCELATION POLICY: 

To cancel your camp registration and receive a refund, notify Guest Relations at least two weeks prior to your camp start date. This notification can be made by email to camp@connerprairie.org. You will receive a full refund minus a $50 cancellation/change fee per camper. No refunds will be given for cancellations with less than two weeks notice. Campers misregistered outside their age group will be canceled and refunded and will incur a $50 change fee to reschedule.

To reschedule your camp registration, notify Guest Relations no later than two weeks prior to your camp start date. Your week of camp may be rescheduled based on camp availability and a $50 cancellation/change fee per camper will be charged. Rescheduling requests with less than two weeks notice will not be considered.

If your child is unable to attend camp due to medical reasons, you may receive up to a 50% camp refund (minus a $50 cancellation/change fee) at any time prior to or during camp by providing a doctor's note. We are unable to refund for missed days of camp that are due to personal reasons.

Conner Prairie reserves the right to cancel any session of camp. In the event of a session cancellation by Conner Prairie, you will receive a full refund. In the event of a partial cancellation, you will receive a prorated refund.