Interest in Hosting an ACDA Conference

Interest in Hosting an ACDA Conference

This form is for informational purposes only. Completing this form does not guarantee you a conference hosting date.
Name of individual completing the form

First NameLast Name
Title
Email
example@example.com
Name of Institution
Department
Institution Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
ACDA Institutional Member?
If yes, which ACDA region are you located in?
Have you ever hosted an ACDA conference?
If yes, please list the year(s) you hosted:
View Future ACDA Hosts Here!
ACDA is planning 5 year(s) out. Please indicate ALL years you might be available to host:
Do you have preference for particular dates or times of year? ACDA conferences typically take place from January to mid-April.
At this time, do you have departmental support to host an ACDA conference?
Estimate the average number of FACULTY/STAFF members from your institution that will be supporting the conference:
Estimate the average number of STUDENT (UNDERGRAD & GRADUATE) VOLUNTEERS from your institution that will be supporting the conference:
The ACDA conference planning process relies heavily on technology. Are you and your team comfortable learning new software and tools, such as Cvent (Registration Platform), Sched (Mobile App), and Google Sheets?
Timely communication is essential, including responding to emails from the National Office and conference participants within 48 hours. Does your team have the capacity to manage this communication within the expected timeframe?
What is your estimated max capacity for a conference?
total participants (recommended: minimum 150, maximum 500)
Are there multiple hotels within walking distance or within a 15-minute drive?
List available facilities that could be utilized for the conference and their estimated capacities: Theaters, Dance studios, Blackbox, Gyms, Ballrooms, Somatic spaces, classrooms, smaller auditoriums for feedback sessions and research panels, etc.
Example: Dance Studio 1: 40, Gym 1: 100, Blackbox: 50 (Please just estimate- doesn't need to be exact)
Is there anything else you would like to share about your space?
Are you interested in participating in a 30-minute virtual meeting with the ACDA National Office to learn more about hosting or to ask questions?
Thank you for your interest in serving as an ACDA Conference host!

Next steps after completing this form:

1. A staff member of the ACDA National Office will contact you to arrange a 30-minute informational meeting.
2. To officially confirm your position as an ACDA Conference host, you will need to complete a Commitment to Host Form provided by the National Office.
Should be Empty: