Sunshine Market Vendor Application

Questions about this form? Please contact:

Carrie Kann, Parks & Events Specialist

ckann@sequimwa.gov

Phone: 360-582-2454

 

The City of Sequim’s Sunshine Market, a part of the 2025 Sequim Sunshine Festival, will be held on Saturday, March 8, 2025 from 10 AM to 7 PM inside the Guy Cole Event Center at Carrie Blake Park, 202 N. Blake Avenue.

 

IMPORTANT DATES

Friday, December 20 - Vendor application submission deadline

Friday, January 24 - Vendor applicants will be notified of their acceptance

Friday, February 14 - Deadline for booth payment fee

Monday, February 24 - Friday, March 7 - Participants will receive additional information and booth location assignments

Friday, March 7 - Preliminary set-up of booth space from 1-4PM, pick up parking pass

Saturday, March 8 - Day of event, set-up opens at 8:30 AM; vendors ready to vend by 10AM

 

IMPORTANT REMINDERS

City acceptance of your application establishes certain mutual rights and responsibilities. By completing the online vendor application, you are certifying under penalty of perjury, under the laws of the State of Washington, that the information you provided is true and accurate to the best of your knowledge and belief, and that you will comply with all vendor guidelines.

If you are accepted as a vendor, your submitted images may be used by the Sequim Sunshine Festival for promotional purposes.

PURPOSE OF THE SEQUIM SUNSHINE FESTIVAL

The first Sequim Sunshine Festival was held in March 2020 to help shake the winter blues and celebrate the coming of the spring and summer seasons. The 2025 Sunshine Festival will include the Sun Fun Color Run, Illuminated Drone Show, Live Musical performances throughout the day, Interactive Light Exhibit, and various art and light installations. It is planned for Friday and Saturday, March 7 & 8, 2025. For more information about the event, visit https://www.visitsunnysequim.com/263/Sequim-Sunshine-Festival.

 

SET-UP, TEAR-DOWN, AND PARKING

Our plan is to create a festive shopping atmosphere within the Guy Cole Center with decorations, a welcome table, and desirable vendors, and have a continuous flow of foot traffic between the live music stage in the large tent and the Guy Cole Center. Food and beverage vendors will be located around and inside the Guy Cole Center.

The entire perimeter around the Guy Cole Center will be designated unloading / loading zones for vendors and performers. A vendor / performer parking pass will be provided prior to the event and will be required for entry on March 8. You will need to have this parking pass visible on your vehicle’s dashboard. Tear-down is not permitted before 7:00 PM. Vendors will not be permitted to leave before or during the 15-minute drone show. Vendors are asked to have all products ready for loading and to break down their booth completely before bringing their vehicle into loading zones. Each vendor is responsible for their own set-up and tear-down. The Market Manager will help you find your set-up area, but is not required to help you set up or tear down. During vending hours, all vehicles should be parked in the designated vendor parking area.

Note:  Time will be set aside on Friday, March 7 from 1 – 4 PM to begin setup of vendor booths. The Guy Cole Center will be securely locked from Friday at 4 PM until Saturday at 8:30 AM.

RENT FEES, DISPLAYS, AND SIGNAGE

Vendors will be charged a flat rate of $75 per single vendor space (10’ X 10’). Vendors must make certain that their presentation is contained within their allotted space. Payment is required in advance no later than Friday, February 14, 2025. City of Sequim reserves the right to forfeit the vendor space fee if vendor cancels less than three days prior to the event.

Vendors are responsible for their display and signage. You may display information about your merchandise or business only. No other sign, petition, poster, or other printed material is allowed to be distributed or displayed.

BOOTH ASSIGNMENTS

The Committee will make every effort to accommodate a vendor’s booth placement needs. However, we reserve the right to give priority to booth assignments based on vendor type and accessibility need, and to make last minute changes as necessary. You will be notified of your booth assignment no later than March 7.

INCLUSIVENESS AND EQUITY

The City of Sequim complies with applicable state and federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex, creed, gender, gender expression or identity, sexual orientation, marital status, religion, honorably discharged veteran or military status, or the use of a trained dog guide or service animal by a person with a disability.

SUNSHINE FESTIVAL VENDOR CONDUCT

The set-up opens on Saturday, March 8 at 8:30 AM and vendors must be ready to vend at 10 AM. Tear-down is not permitted before 7 PM. Vendors must keep their booth area clean and uncluttered during Sunshine Market hours. Vendors must provide due consideration for the safety of customers and fellow vendors. Respectful and non‐discriminatory language and behavior is required at all times on‐site. As per State law, there is to be no smoking within 25’ of the Large Tent or the Guy Cole Event Center.

SURVEY

It is important to us that all of our festival participants have a good experience. We want to hear from you about your experience for future planning purposes. You will receive a short survey to fill out after the festival.

SAFETY PRECAUTIONS AND GUIDELINES

Our event will adhere to all health and safety restrictions and guidelines issued by Clallam County Health officials. We will have more details closer to the event date if necessary.

INSURANCE

Vendors must carry all general liability and auto liability insurance policies that are required for operating their business in the State of Washington. A copy of your Certificate of Insurance that names the City of Sequim (152 W Cedar Street) as additional insured must be received by the Sunshine Festival no later than February 14, 2025. If you do not have insurance, we encourage you to check out ACT insurance (www.actinsurance.com) for a one-time event insurance.