IEEE MTT-S Affinity Group Event/Project Support

Concur Approval Code
IEEE MTT-S Affinity Group Event/Project Support
IDENTIFY YOURSELF

Please enter your contact information here.
Name:

First NameLast Name
Email:
example@example.com
IEEE Membership ID:
WhatsApp Number:
EVENT / PROJECT DESCRIPTION

Please provide details of your proposed event or project here.
Funding Program:
Title of Event or Project:
Location Address:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Starting Date:

MonthDayYear
Date
Duration:
e.g. 4 hours, 5 days, 2 weeks, 3 months
Number of Participants:
Number of MTT-S Participants:
Detailed Budget or Sponsor Package:
Provide a detailed list of all cost items.
Technical Details:
Events: Provide program including organizers, speakers, and timeline. | Projects: Explain objectives, work packages, timeline, outcome and funding necessity.
Supporting Material:

In case of large file size, you can add a Google Drive link in the Technical Details section instead.
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BANKING INFORMATION
Amount Requested in USD:
Amount Approved in USD:
Hidden field to be filled out by approver.
Funding Type:
Concur Reimbursement of Travel and Other Expenses

Travel costs and other eligible expenses (such as refreshments, merchandise, and similar items) will be reimbursed to the bank account of the individual recipient listed below. Please review the following requirements:
- Reimbursements must be submitted through Concur and must follow the current IEEE Expense Reimbursement Guidelines for Volunteers.
- Your approval code must be entered as the name of your Concur expense report.
- The required Concur Expense Report Purpose is broken down as follows:
  - Expense Level 1: Technical Activities Societies
  - Expense Level 2: Microwave Theory & Technique
  - Expense Level 3: MGA WiM Sight Life
  - Expense Level 4: MGAIN
- Conference registration fees are not eligible for reimbursement.
- All expenses must be submitted within 60 days of the date they were incurred. Travel expenses must be submitted within 60 days of the travel or event date.
Concur Reimbursement of Travel and Other Expenses

Travel costs and other eligible expenses (such as refreshments, merchandise, and similar items) will be reimbursed to the bank account of the individual recipient listed below. Please review the following requirements:
- Reimbursements must be submitted through Concur and must follow the current IEEE Expense Reimbursement Guidelines for Volunteers.
- Your approval code must be entered as the name of your Concur expense report.
- The required Concur Expense Report Purpose is broken down as follows:
  - Expense Level 1: Technical Activities Societies
  - Expense Level 2: Microwave Theory & Technique
  - Expense Level 3: MTT New Ideas
  - Expense Level 4: MGA
- Conference registration fees are not eligible for reimbursement.
- All expenses must be submitted within 60 days of the date they were incurred. Travel expenses must be submitted within 60 days of the travel or event date.
Recipient Full Name:
Recipient Email:
example@example.com
Bank Transfer of Funding / Sponsorship

Funds MUST be payable to an IEEE-approved Chapter/Section/Conference bank account and may not be payable to individuals. Funding of events related to an IEEE financially-sponsored conference must be transferred directly to the conference account and will be processed as a non-repayable loan upon presentation of proper receipts.

The Chapter/Section MUST contact finance-solutions@ieee.org for advice and approval of any new bank accounts before submitting this funding request.
Bank Account Type:
IEEE Chapter/Section
Chapter Name:
Enter Exact Name
Chapter Geocode:
Begins with "CH" or "SBC"
Section Name:
Section/Subsection Your Chapter Belongs To
IEEE Region:
Region Your Chapter is Located in
Chapter Contact Full Name:
Must be a Chapter Officer
Chapter Contact Email Address:
example@example.com
IEEE Conference
Conference Name:
Conference Contact Full Name
Must be a Steering Committee Member
Conference Contact Email:
example@example.com
Bank Transfer Method:
CB Account Name:
CB Account Number (HOP):
This is a 6-digit number
Bank Account Holder:
Bank Account # (US) or IBAN:
ABA # (US) or SWIFT / BIC:
Bank Name:
Bank Address:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
IFSC#:
MICR#:
According to IEEE Finance Department regulations, the following specific information needs to be provided for all India transactions:
What is the purpose of the funding?
What are the spending guidelines for the funds?
What is the timeline for spending the funds?
What are the projects and what is the impact on the community?
Please note that the questions below specifically relate to conferences or events.

If the funding request is not for a conference or an event,
the answer to these should be "No."
Is there a money (surplus) repatriation to IEEE after the event?
Additional details (optional):
Is the conference / event collecting sponsorships and delegate fees?
Additional details (optional):
Is the host of the meeting not charging money for the meeting venue?
Additional details (optional):
Is there an avenue to collect any money for the conference (whether collected or not)?
Additional details (optional):
For questions/issues concerning this form, please email a.vanorden@ieee.org
Should be Empty:

IEEE MTT-S Affinity Group Event/Project Support

IDENTIFY YOURSELF

EVENT / PROJECT DESCRIPTION

BANKING INFORMATION

IEEE Chapter/Section

IEEE Conference

According to IEEE Finance Department regulations, the following specific information needs to be provided for all India transactions: