2025 La Jolla Concours d'Elegance Vendor Application

IMPORTANT NOTE: WHILE VARIOUS LJCDE EVENTS OCCUR ON APRIL 27 AND 28 VENDING WILL ONLY OCCUR ON SUNDAY, APRIL 27.

 

Option 1 - La Jolla Motor Car Classic At The Concours - Directly Adjacent To The La Jolla Concours d'Elegance (Located On The Street - Free To The Public)                          

$750

Motor Car Classic vendors receive only a 10x10 space - no tents, tables, chairs or signs are provided.

Option 2 - SOLD OUT La Jolla Concours d'Elegance (Located On The Grass - Ticketed Area) SOLD OUT

$1250

Concours d'Elegance Vendors receive:

(2) 6-foot tables with blue linens

(2) Chairs

(1) 10 x 10 pop-up tent (You may not bring your own tent, absolutely no exceptions)

(1) Sign with company name

(2) Staff wristbands good for La Jolla Concours d'Elegance (additional wristbands can be purchased)

 

 

Option 3 - SOLD OUT FOOD VENDOR La Jolla Concours d'Elegance (Located On The Grass - Ticketed Area) SOLD OUT

$400

Concours d'Elegance Vendors receive:

(2) 6-foot tables with blue linens

(2) Chairs

(1) 10 x 10 pop-up tent (You may not bring your own tent, absolutely no exceptions)

(1) Sign with company name

(2) Staff wristbands good for La Jolla Concours d'Elegance (additional wristbands can be purchased)

 

Option 4 - FOOD VENDOR La Jolla Motor Car Classic At The Concours - Directly Adjacent To The La Jolla Concours d'Elegance (Located On The Street - Free To The Public)                          

$300

Motor Car Classic vendors receive only a 10x10 space - no tents, tables, chairs or signs are provided.

 

IMPORTANT: All vendors must receive approval from Ed Decker (ed@mcfarlanepromotions.com) before submitting this form.

 

☐ Booth location to be determined by McFarlane Promotions, Inc. and the event committee

☐ Vendors must be completely set up by 8:00 AM on Sunday April 27, 2025

☐ Vendors are required to be open from 9:00 AM to 4:00 PM (CLOSING BEFORE THE END OF EVENT OR STAYING OPEN AFTER THE EVENT IS STRICTLY PROHIBITED AND IS GROUNDS FOR EXCLUSION FROM PARTICIPATION AT FUTURE EVENTS)

☐ Vendors are responsible for cleaning up their booth at the end of the event

☐ Each vendor will be responsible for all of his/her merchandise or equipment. McFarlane Promotions, Inc. and La Jolla Historical
Society will not be liable for any lost, stolen or misplaced merchandise or equipment at the event

☐ Vendors agree to participate (rain or shine)

☐ I understand that this event is one day only on Sunday, April 27, 2025

Power is not provided but can be ordered on this form. You must bring at least 100 feet of extension cord to access power hub.

☐ No vendors will be accepted that involve gambling (No illegal activities allowed)

☐ If the event is rescheduled, your fee will be honored at the rescheduled event. McFarlane Promotions, Inc., the La Jolla Historical Society and La Jolla Concours d'Elegance organizers reserve the right to refuse service to anyone.

☐ All articles are subject to search upon admission. Event producers reserve the right to use photos or graphic images taken at La Jolla Concours d'Elegance. No video cameras, alcohol, simulated weapons, illegal drugs, weapons, tents, tape recorders, lawn chairs, hazardous substances, portable chairs, bicycles, wagons, large backpacks, skateboards, roller blades, coolers, cans, glass containers, large bags, umbrellas, or pets will be allowed to be brought onto the premises. The holder assumes all risk or danger incidental to the attraction/event whether occurring prior to, during or subsequent to the attraction/event including the risk of cancellation. No exception.

☐ This event is rain or shine.

☐ I understand the Storm Water Policy:

- Only rainwater is allowed in storm drains!

At no time is trash, debris, grease, ice, or any type of liquid to enter a storm drain.  These drains are connected to the ocean, which means that any trash or liquid that goes down the storm drain automatically becomes pollution.  It does not matter if it is “just water.”  If it is not rainwater, it is not allowed in the storm drain.

San Diego Municipal code 43.0301 makes it illegal to pollute storm drains.  Vendors must dispose of all pollutants such as ice, trash, dirt, unfinished beverages, and any other type of trash in the proper manner.  Failure to comply with Storm Drain protection WILL result in forfeiture of deposit and/or citations by city officials.

 

Covid-19 Release

I understand that the Governor of the State of California and the County of San Diego have placed restrictions on businesses and are requiring them to take certain precautions to prevent further transmission of COVID-19 infections. I: (a) represent, warrant, and certify that at no time during the 14 days preceding did I have any of the following symptoms: fever or chills; cough; shortness of breath or difficulty breathing; fatigue; muscle or body aches; headache; new loss of taste or smell; sore throat; congestion or runny nose; nausea or vomiting; or diarrhea; (b) represent, warrant, and certify that at no time during the 14 days preceding have I been around anyone who has tested positive for COVID-19; (c) accept all responsibility for at all times properly using a face covering, (d) agree to do whatever is required by applicable Federal, state, and local regulations, including without limitation complying with all applicable travel restrictions and quarantine requirements; and (e) agree to strictly adhere to all signage posted anywhere on premises regarding COVID-19 infection prevention.

I, for myself, my heirs, and assigns, hereby waive any and any claims, demands, causes of action, or any claims for relief whatsoever against and release La Jolla Historical Society, La Jolla Concours d'Elegance, La Jolla merchant Association, and McFarlane Promotions organizers from all liability, claims, causes of action, demands, losses, and damages, now or in the future, related to my having or contracting COVID-19 or other illness arising out of or in connection with my attendance.

 

HOLD HARMLESS

Vendor/Exhibitor covenants that it will protect, hold harmless & indemnify La Jolla Historical Society, La Jolla Concours d'Elegance, La Jolla merchant Association, and McFarlane Promotions organizers, and its sponsors, officers, agents, and employees from any and all claims or liability for losses, injury or damages of any type arising out of or resulting from or in connection with the Vendor/Exhibitor’s work, activities or participation in the SD Pride events.

a. The La Jolla Historical Society, La Jolla Concours d'Elegance, La Jolla merchant Association, and McFarlane Promotions organizers and Sponsors are not liable for lost, damaged, or stolen exhibitor property.

b. In the event of litigation, costs and attorney fees to prevailing party.

 

PHOTO RELEASE

I grant the City of Chula Vista, its representatives and employees the right to take photographs of me and my property in connection with the above-identified subject. I authorize the City of Chula Vista, its assigns and transferees to copyright, use and publish the same in print and/or electronically.

I agree that the City of Chula Vista may use photographs of me or my vehicle, with or without my name and for any lawful purpose, including (for example) such purposes as publicity, illustration, advertising, and web content.

 

FULL REFUNDS ARE NOT OFFERED FOR THIS EVENT. In the event of a scheduling conflict, personal emergency, sickness, death, or other unforeseen circumstances, you may request a partial refund of your booth space. The deadline to receive a refund is as follows:

· For a 75% refund - You must put in your request (90) ninety days before the event

· For a 50% refund- You must put in your request (89) eighty-nine to (60) sixty days before the event.

· Cancellation requests received (59) fifty-nine days before the event and later will not be eligible for a refund.

Refunds will not be available for registrants who choose not to attend an event. Cancellations will be accepted in writing only and must be received by the stated cancellation deadline(s). All refund requests must be made by the attendee or credit card holder. Refund requests must include the name of the attendee and/or transaction number.

If the event is rescheduled, your fee will be honored at the rescheduled event. McFarlane Promotions, Inc., the La Jolla Historical Society and La Jolla Concours d'Elegance organizers reserve the right to refuse service to anyone.

DAMAGE/CLEANING DEPOSIT POLICY: A $200 credit card hold is required for a damage/cleaning deposit. You must fill out the credit card authorization form which will be mailed to you automatically upon completion of this form.

Your card will not be processed unless there is a claim after the fact. 

McFarlane Promotions shall inspect your space to ensure it is undamaged, all rules have been met, all rentals have been properly returned, and has been cleaned to the satisfaction of McFarlane Promotions, Inc.

Deposits may be processed at the discretion of McFarlane Promotions, Inc., but not limited to, failure to show, late arrival, early departure, and any other violations of regulations set forth by the terms & conditions page.

Polystyrene foam containers are prohibited from distribution and sale. This includes food service ware such as bowls, plates, trays, cups, lids, and other similar items, as well as egg cartons and meat trays.
  
Single use plastic (or bio-plastic) straws and utensils may only be provided upon the request of the customer. 

Waivers are available for feasibility-based hardships, financial hardships, and contractual requirements. (Waiver application will be available soon). 

Please review the entire Ordinance language linked below for more details. 

 San Diego Single Use Plastic Reduction Ordinance

 

Alternatives to Polystyrene Foam

·         Reusable service ware: (ceramic, glass, reusable plastic, etc.). Reusable plates, bowls and cups.

·         Paper (coated or uncoated): Bowls, plates, trays, cups, hinged containers, boxes.

·         Aluminum: Trays, lidded containers, wrap .

·         Plastic (rigid, non-foam): Bowls, plates, trays, cups, lids, hinged containers.          

 

For more information on this polystyrene policy, please visit San Diego Environmental Services

1. All food Vendors must meet and follow all City of San Diego Health Department and Fire Department Guidelines.

2. Vendors must obtain a City of San Diego Health Permit (call 858.505.6690).

3. All food items must be stored inside the allotted space, covered and off the ground.

4. San Diego Health Department requires that vendors provide appropriate cleaning materials as well as a hand-washing setup. Running water is not provided on the grounds of the event.

5. Containers of butane or fuel must be affixed to a post or other secure item.

6. All food Vendors must observe all terms and conditions as listed elsewhere in this application.

 

SPILL KIT AND TARP REQUIREMENT

 

All food vendors must bring a “Spill Kit” and lay a tarp under the ENTIRE perimeter of your space and then some. If you have open flame grills, fryers and other cooking devices that tend to splatter you'll need to extend the tarp beyond just the perimter to account for splatter. This includes any space you are using outside of your tent.  Vendors will be charged for cleaning any grease or oil spills or splatter which can often be in the hundreds of dollars.

An acceptable Spill Kit must include a tarp or other grease resistant ground cover, one gallon bucket with lid, 5 lbs cat litter bag or sand, Terry cloth and paper towels, thick black trash bags.

Please note that a 3.5% processing fee is added for credit card payments.

 

Checks made payable to La Jolla Historical Society may be mailed to McFarlane Promotions, Inc., Attn: La Jolla Concours Vending
656 Fifth Ave. Ste. B San Diego, CA 92101, or faxed to (619) 233-0898. Space is limited and based on a first come first serve basis (Rain or Shine).
Vendor fee must be received by April 1, 2022.