Instructions to Complete Travel Profile/ Registration and Make Deposit
Dates: October 3rd- 12th, 2025
THIS FORM MUST BE COMPLETED BY EACH TRAVELER.
- Please complete the Travel Profile/Registration Form and make your deposit and/or payment. Feel free to make more than the deposit amount if you desire.
- All questions marked with an asterisk(*) are required. If you are sharing a room with other roommate(s), each traveler must complete the travel profile form individually and make their deposit within 72 hours of each other.
- For Travelers Sharing a Room: Each traveler much complete their own registration form and make deposit. After the initial deposit, roommates can choose to have their own payment account or combine the accounts on one invoice. Your roommate has to make a deposit within 48 hours of the initial deposit being made by the 1st roommate. Feel free to make more than the deposit required.
- For Couples: The registration form for couples can be completed on one form. You must give us the information for both travelers and make a deposit of $400.00 per person (Total- $800.00).
- Solo Travelers: One form is completed and Deposit and/or payment is made.
- All Deposits and Payments are Non-refundable and Non-Transferable.
- Travel Insurance is strongly recommended in the event of an emergency for a covered reason. We are not insurance representatives, so it is best to speak with the travel insurance company to get the best policy for your needs. It is recommended that you purchase travel insurance withing 7-14 days of making your deposit, to ensure you are covered for any preexisting conditions.
Payment Schedule:
- Initial Deposit of $400.00 per person due at time of booking.
- Monthly Payments Due: A minimum of $200.00 or more is due every Month.
- Payments must be made monthly to avoid cancellation of your package.
Payment Options:
- Pay by Credit or Debit Card (a 2.5% credit card processing fee is added)
- Zelle Payments: Make payments to: (407) 925-4067- Clar' Escapes Travel, and there is no Fee. On the Registration Form, you can pay $1.00 and then submit the rest via Zelle.
- Pay by Cashier's Check or Money Order: You will need to complete Registration Form, pay at least $1.00 and then mail payment to: Clar' Escapes Travel. Make Money Order or Checks out to:
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ADDITIONAL TRAVEL NOTES:
Making reservations for this package signifies your acceptance of our Terms and Conditions.
- Traveling abroad to South Africa will require a passport valid for 6 Months past the return date of travel. Refunds will not be provided for invalid passports so please ensure your passport is up to date. Refunds cannot be provided if you book your trip and your passport does not come back in time. If you do not have a passport, please apply today.
- Currently, a Visa is not required for the South Africa trip. If changes happen, we will alert you via email.
- Global Entry is not required, but it is useful to have. Global Entry is a membership program offered by the Department of Homeland Security. It requires a one-time application fee, a background check and an in-person interview. Once approved, your membership lasts for five years.
As a member, you'll receive expedited security screening through the TSA PreCheck lanes at participating domestic airports, as well as accelerated entry at eligible U.S. Customs locations. Here is the link for Global Entry if interested in applying https://www.cbp.gov/travel/trusted-traveler-programs/global-entry/how-apply
- Monthly payments are required to keep your reservations current. Please be sure to review your invoice for the payment schedule. You may want to set monthly reminders for your payments.
- All names on documents must match the legal name on your photo I.D., and travel document information must match tickets.
- Upon receipt of final payment, travel documents, itineraries and travel instructions will be sent within 14-21 days of travel.
- Your selected roommate(s) should make their reservations within 48 hours of your reservation. If not, your reservation will be adjusted to current occupancy and your price will change on your invoice to reflect the new occupancy change.
- For any No- Show at the airport or cancellation after ticketing, tickets are Non-refundable.
- All airline tickets are Non-refundable
- Seats: Group bookings are treated differently for seating than non-group booking. Each airline is different, and group seat rules can change any time prior to travel. Seats may be a block under air control, where individaul seat assighnment requests are not allowed. Onlne check-in may not be allowed. Online and/or other upgrade options may not be allowed.
- Travel insurance is highly recommended.
- At check-in, a credit card will be required for check-in to cover anticipated room incidentals. The credit card fee could range from 25.00 to $150.00 per night depending on the hotel property.
A private Facebook group or Whats App group will be created 30 days before travel