South Africa 2025 - Registration Form

Instructions to Complete Travel Profile/ Registration and Make Deposit

Dates: October 3rd- 12th, 2025

THIS FORM MUST BE COMPLETED BY EACH TRAVELER.

Please complete the Travel Profile/Registration Form and make your deposit and/or payment. Feel free to make more than the deposit amount if you desire.

All questions marked with an asterisk(*) are required. If you are sharing a room with other roommate(s), each traveler must complete the travel profile form individually and make their deposit within 72 hours of each other.

For Travelers Sharing a Room: Each traveler much complete their own registration form and make deposit. After the initial deposit, roommates can choose to have their own payment account or combine the accounts on one invoice. Your roommate has to make a deposit within 48 hours of the initial deposit being made by the 1st roommate. Feel free to make more than the deposit required.

For Couples: The registration form for couples can be completed on one form. You must give us the information for both travelers and make a deposit of $400.00 per person (Total- $800.00).

Solo Travelers: One form is completed and Deposit and/or payment is made.

All Deposits and Payments are Non-refundable and Non-Transferable.

Travel Insurance is strongly recommended in the event of an emergency for a covered reason. We are not insurance representatives, so it is best to speak with the travel insurance company to get the best policy for your needs. It is recommended that you purchase travel insurance withing 7-14 days of making your deposit, to ensure you are covered for any preexisting conditions.

Payment Schedule:

Initial Deposit of $400.00 per person due at time of booking.
Monthly Payments Due: A minimum of $200.00 or more is due every Month.
Payments must be made monthly to avoid cancellation of your package.

Payment Options:

Pay by Credit or Debit Card (a 2.5% credit card processing fee is added)
Zelle Payments: Make payments to: (407) 925-4067- Clar' Escapes Travel, and there is no Fee. On the Registration Form, you can pay $1.00 and then submit the rest via Zelle.
Pay by Cashier's Check or Money Order: You will need to complete Registration Form, pay at least $1.00 and then mail payment to: Clar' Escapes Travel. Make Money Order or Checks out to:

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ADDITIONAL TRAVEL NOTES:

Making reservations for this package signifies your acceptance of our Terms and Conditions.

Traveling abroad to South Africa will require a passport valid for 6 Months past the return date of travel. Refunds will not be provided for invalid passports so please ensure your passport is up to date. Refunds cannot be provided if you book your trip and your passport does not come back in time. If you do not have a passport, please apply today.

Currently, a Visa is not required for the South Africa trip. If changes happen, we will alert you via email.
Global Entry is not required, but it is useful to have. Global Entry is a membership program offered by the Department of Homeland Security. It requires a one-time application fee, a background check and an in-person interview. Once approved, your membership lasts for five years.

As a member, you'll receive expedited security screening through the TSA PreCheck lanes at participating domestic airports, as well as accelerated entry at eligible U.S. Customs locations. Here is the link for Global Entry if interested in applying https://www.cbp.gov/travel/trusted-traveler-programs/global-entry/how-apply

Monthly payments are required to keep your reservations current. Please be sure to review your invoice for the payment schedule. You may want to set monthly reminders for your payments.

All names on documents must match the legal name on your photo I.D., and travel document information must match tickets.

Upon receipt of final payment, travel documents, itineraries and travel instructions will be sent within 14-21 days of travel.

Your selected roommate(s) should make their reservations within 48 hours of your reservation. If not, your reservation will be adjusted to current occupancy and your price will change on your invoice to reflect the new occupancy change.

Travel insurance is highly recommended.
At check-in, a credit card will be required for check-in to cover anticipated room incidentals. The credit card fee could range from 25.00 to $150.00 per night depending on the hotel property.
A private Facebook group or Whats App group will be created 30 days before travel

Traveler #1 Name- Name Shown on Passport-Please list your name exactly as it appears on your Passport. If you do not yet have a Passport, please list your Legal Name as you plan on putting on your Passport Application.*

First NameMiddle NameLast NameSuffix

Gender:*

E-mail Address*

example@example.com

Phone Number*

Please enter a valid phone number.

Traveler #1: Please list your Full Date of Birth : For example: 08/01/74*

Traveler #1- Are you a U.S. Citizen?*

Traveler #1- Do you have a current passport?*

YesNoNo, but I plan to apply for one this monthOther

Traveler #1- What is the full date that your passport expires? Please Note: Passports must be valid for 6 months after the date of travel. Please Note: A few months prior to the trip, we are going to ask you to upload a copy of your passport, so that we will have a backup copy in the event of an emergency. We will also need a copy for our tour operator.

Traveler #1- Please list your Known Traveler Number: Global Entry or TSA # here if applicable:

Please complete this section only if you are registering as a couple for a spouse or significant other: Traveler #2 -Name- Name Shown on Passport-Please list your name exactly as it appears on your Passport. If you do not yet have a Passport, please list your Legal Name as you plan on putting on your Passport Application.

First NameMiddle NameLast NameSuffix

Gender for Traveler #2

Email Address for Traveler #2

example@example.com

Phone Number for Traveler #2

Please enter a valid phone number.

Traveler #2 -Please list your Full Date of Birth : For example: 08/01/74

Traveler #2- Are you a U.S. Citizen?

Traveler #2- Do you have a current passport?

YesNoNo, but I plan to apply for one this monthOther

Traveler #2- What is the full date that your passport expires? Please Note: Passports must be valid for 6 months after the date of travel. Please Note: A few months prior to the trip, we are going to ask you to upload a copy of your passport, so that we will have a backup copy in the event of an emergency. We will also need a copy for our tour operator.

Traveler #2- Please list your Known Traveler Number: Global Entry or TSA # here if applicable:

If you booked a double occupancy room, and you are not a couple, do you have a roommate that will be making their deposit within the next 48 hours?*

Yes, I have a roommate for my Double Occupancy RoomNo, I am booking the Single Occupancy PackageYes, my spouse and/or significant other will be traveling with me and I have inputted their information under Traveler #2Other

What is your roommate's Name, Email Address and Phone Number?

Please list your Flight Departure Plans:*

I will be getting my/our own flight departing from my departure cityI am still undecided of what departure city I want to fly from, but am aware that I am responsible for my own flight arrangementsOther

What will be your departure city if you are making your own flight arrangements?

After making this initial deposit, how would you like to have your payment account set up for future payments? You can use the Comment Section to give further instructions if needed.*

I will be making remaining payments for myself onlyI will be making remaining payments for myself and my spouse/significant other.My roommate and I will like to make our payments together on one account. ( Please set up the payment plan where my roommate and I can pay on one account together.)

How will you be making your Full Payment?*

Pay via Debit or Credit Card ( A 2.5% credit card processing fee pp will be added)Pay via Zelle to: (407) 925-4067- Clar' Escapes Travel ( No service fee)Other

You must click on the box to highlight the check mark below where is says." I acknowledge that I have read........

Comments: ( In this space, please let us know if you need any type of handicap accommodations or have any type of Food Allergies.)

Signature: By electronically signing this form, I am confirming that I and/or my spouse have read the Terms and Conditions above . I hereby release and discharge Clar' Escapes Travel, LLC , its agents, employees, officers, successors from and against any and all liability arising from my participation in this trip. I agree that this release will be legally binding upon myself, my heirs, successors, assigns and legal representatives. *

South Africa 2025 Registration: ( Please type in the deposit amount and/or amount you are paying in the blank space). Please do not use decimals. For example, if paying $400.00, just type in 400. If you are making payments via Zelle, just pay $1.00 ( type in 1) and then send the rest of your deposit and/or payment via Zelle to : (407) 925-4067-*

USDDescription

Payment Methods

Debit or Credit Card

Please click one of the PayPal options to complete payment and submit the form.

South Africa Registration