IEEE MTT-S Chapter Officer Travel Support

IEEE MTT-S Chapter Officer Travel Support

• Each active MTT Chapter may receive financial support up to $2,250 per year to send a single Chapter Officer to attend one of the Chapter Chair Meetings 
• Recipients not listed as a Chapter Officer will not be approved for this program
• Filling this form does not automatically entitle for travel support, an official MTT-S MGA Pre-travel approval response including an approval code is required

Chapters must have fulfilled all the following requirements for an ‘active’ status to be eligible for this funding program:

• Minimum of ten (10) members; five (5) members for Student Branch Chapters
• Complete up-to-date Chapter Officer roster reported via vTools Officer Reporting
• Minimum of two (2) reported technical meetings via vTools Events in the previous year, Chapters less than one year old are exempt from this requirement

The following travel program guidelines need to be observed:

• The support is limited to $2,250 per Chapter and cannot be accumulated
• Transportation expenses cannot exceed standard economy class fare
• Lodging is limited to three (3) days (the evening of the meeting, the evening prior to the day of the meeting, and the evening after the day of the meeting)
• Conference registration fees may not be reimbursed

Funding Type: Concur Reimbursement of Travel

Travel cost will be reimbursed to the bank account of the individual recipient entered below. The following rules apply: 

• Reimbursement needs to be performed via Concur be in accordance with current Expense Reimbursement Guidelines for IEEE volunteers (check for updates). 
• Your approval code has to be entered as the name of your Concur report.
• The Concur Expense Report Purpose is: Technical Activities Societies – Microwave Theory & Technique – MGA chapter chair travel – CHPTR
• Travel expenses must be submitted within 60 days of travel or the date of the event.

Travelers are reminded that the reimbursement process typically takes about 6 to 8 weeks after filing a complete reimbursement request. Loans might be granted by your local chapter.  

For questions/issues concerning this form, please email a.vanorden@ieee.org