• IEEE MTT-S Chapter Officer Travel Support

  • IEEE MTT-S Chapter Officer Travel Support

    • Each active MTT Chapter may receive financial support up to $2,250 per year to send a single Chapter Officer to attend one of the Chapter Chair Meetings 
    • Recipients not listed as a Chapter Officer will not be approved for this program
    • Filling this form does not automatically entitle for travel support, an official MTT-S MGA Pre-travel approval response including an approval code is required

  • IDENTIFY YOUR CHAPTER

    Please enter information about your chapter you will be representing.

  • Chapters must have fulfilled all the following requirements for an ‘active’ status to be eligible for this funding program:

    • Minimum of ten (10) members; five (5) members for Student Branch Chapters
    • Complete up-to-date Chapter Officer roster reported via vTools Officer Reporting
    • Minimum of two (2) reported technical meetings via vTools Events in the previous year, Chapters less than one year old are exempt from this requirement

  • PRE-TRAVEL APPROVAL REQUEST

  • The following travel program guidelines need to be observed:

    • The support is limited to $2,250 per Chapter and cannot be accumulated
    • Transportation expenses cannot exceed standard economy class fare
    • Lodging is limited to three (3) days (the evening of the meeting, the evening prior to the day of the meeting, and the evening after the day of the meeting)
    • Conference registration fees may not be reimbursed

  • BANKING INFORMATION

  • Funding Type: Concur Reimbursement of Travel

     

    Travel cost will be reimbursed to the bank account of the individual recipient entered below. The following rules apply: 

    • Reimbursement needs to be performed via Concur be in accordance with current Expense Reimbursement Guidelines for IEEE volunteers (check for updates). 
    • Your approval code has to be entered as the name of your Concur report.
    • The Concur Expense Report Purpose is: Technical Activities Societies – Microwave Theory & Technique – MGA chapter chair travel – CHPTR
    • Expense reports must be submitted within 60 days after they were incurred

    Travelers are reminded that the reimbursement process typically takes about 6 to 8 weeks after filing a complete reimbursement request. Loans might be granted by your local chapter.  

  • For questions/issues concerning this form, please email a.vanorden@ieee.org

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